HomeMy WebLinkAboutAgenda - 05-05-20; 8-a - Minutes 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 5, 2020
Action Agenda
Item No. 8-a
SUBJECT: Minutes
DEPARTMENT: Board of County
Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes (Under Separate Cover) Donna Baker, Clerk to the Board
919-245-2130
PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board
as listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
April 14, 2020 BOCC Virtual Budget Work Session
April 21, 2020 BOCC Virtual Business Meeting
FINANCIAL IMPACT: There is no Orange County Social Justice Goal impact associated with
this item.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
1
Attachment 1 1
2
MINUTES 3
BOARD OF COMMISSIONERS 4
VIRTUAL BUDGET WORK SESSION 5
April 14, 2020 6
7:00 p.m. 7
8
The Orange County Board of Commissioners met for a Virtual Budget Work Session on 9
Tuesday, April 14, 2020 at 7:00 p.m. 10
11
COUNTY COMMISSIONERS PRESENT: Chair Rich and Commissioners Jamezetta Bedford, 12
Mark Dorosin, Sally Greene, Mark Marcoplos, Earl McKee and Renee Price 13
COUNTY COMMISSIONERS ABSENT: 14
COUNTY ATTORNEYS PRESENT: 15
COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 16
Travis Myren and Clerk to the Board Donna Baker (All other staff members 17
will be identified appropriately below) 18
19
Chair Rich called the meeting to order at 7:00 p.m. 20
21
Due to current public health concerns, the Board of Commissioners is conducting a Virtual 22
Budget Work Session on April 14, 2020 utilizing Zoom. Members of the Board of 23
Commissioners will be participating in the meeting remotely. As in prior meetings, members of 24
the public will be able to view and listen to the meeting via live streaming video at 25
orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 26
97.6 (Spectrum Cable). 27
28
1. Discussion of Manager’s Recommended FY 2020-25 Capital Investment Plan (CIP) 29
30
Bonnie Hammersley introduced the information below: 31
32
Capital Investment Plan – Overview 33
The FY 2020-25 CIP includes County Projects, School Projects, and Proprietary Projects. The 34
School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and 35
Durham Technical Community College – Orange County Campus projects. The Proprietary 36
Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 37
The CIP has been prepared anticipating moderate economic growth of approximately 2% in 38
property tax growth over the next five years, and 4% sales tax growth in Years 2-5. Sales Tax 39
proceeds for Year 1 (FY 2020-21) are estimated to decline by 4.5% due to the current 40
coronavirus pandemic. Many of the projects in the CIP will rely on debt financing to fund the 41
projects. 42
2
Tonight’s discussion will focus on County and Proprietary CIP projects. Note: Page numbers 1
are referenced below as they appear in the CIP document. See Attachment A for the Overall 2
CIP Summary (page 19), County CIP Projects Summary (page 20), and the Proprietary CIP 3
Summaries (page 23). Discussion of the Schools CIP projects is scheduled for the April 23, 4
2020 Work Session. Durham Technical Community College – Orange County Campus new 5
academic building project will also be discussed at the April 23, 2020 meeting. 6
7
Current
Fiscal Year
Appropriations 2019‐20
Year 1 Year 2 Year 3 Year 4 Year 5 Five
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
2020‐21 2021‐22 2022‐23 2023‐24 2024‐25 Total
Year 6
to
Year 10
County 11,518,264 13,082,582 24,189,587 21,181,857 12,356,294 8,684,412 79,494,732 115,019,483
Proprietary Solid Waste 1,545,536
Sportsplex 372,000
Water & Sewer Utilities 1,060,000
1,946,752 1,820,331 2,812,933 1,750,398 1,138,264 9,468,678
922,000 245,000 1,525,000 430,000 2,021,000 5,143,000
130,000 1,350,000 945,000 2,425,000
8,662,796
1,425,000
Proprietary Total 2,977,536 2,998,752 3,415,331 5,282,933 2,180,398 3,159,264 17,036,678 10,087,796
School Chapel Hill‐Carrboro City Schools
Bond Referendum
Chapel Hill‐Carrboro City Schools 5,080,991
Deferred Maintenance Projects 1,804,200
Recurring Capital Items 1,804,200
Supplemental Deferred Maintenance Program
Chapel Hill‐Carrboro City Schools Total 8,689,391
Orange County Schools
Bond Referendum 20,064,000
Orange County Schools 3,367,615
Deferred Maintenance Projects 1,195,800
Recurring Capital Items 1,195,800
Supplemental Deferred Maintenance Program
Orange County Schools Total 25,823,215
Durham Tech Community College
1,922,000 1,922,000
5,074,200 4,568,754 4,667,561 4,769,317 4,874,119 23,953,951
1,804,200 1,804,200
1,804,200 1,804,200 1,804,200 1,804,200 1,804,200 9,021,000
1,800,000 10,000,000 6,242,000 18,042,000
10,482,600 18,294,954 12,713,761 6,573,517 6,678,319 54,743,151
11,386,000 11,386,000
3,363,113 3,028,110 3,093,598 3,161,040 3,230,501 15,876,362
1,195,800 1,195,800
1,195,800 1,195,800 1,195,800 1,195,800 1,195,800 5,979,000
4,150,000 3,600,000 4,208,000 11,958,000
9,904,713 19,209,910 8,497,398 4,356,840 4,426,301 46,395,162
26,602,887
49,207,493
9,021,000
84,831,380
17,269,922
44,303,065
5,979,000
67,551,987
26,547,911
School Total 34,512,606 20,387,313 37,504,864 21,211,159 10,930,357 11,104,620 101,138,313 178,931,278
Grand Total 49,008,406 36,468,647 65,109,782 47,675,949 25,467,049 22,948,296 197,669,723 304,038,557
8
9
3
Revenues/Funding Sources
9‐1‐1 Funds
Article 43 Sales Tax Proceeds
Article 46 Sales Tax Proceeds 2,219,120
Available Project Balances
Bonds
Contributions from Other Infrastructure Partners 100,000
Debt Financing 9,689,220
Debt Financing ‐ 2/3 Net Debt Bonds
Debt Financing ‐ Affordable Housing Bond Proceeds
Debt Financing ‐ Article 46 Sales Tax 1,060,000
Debt Financing ‐ Bond Proceeds 20,064,000
Debt Financing ‐ Durham Tech
Debt Financing ‐ E911
Debt Financing ‐ Older Facilities 1,000,000
Debt Financing ‐ School Improvements 7,012,132
Debt Financing ‐ Solid Waste 833,356
Debt Financing ‐ Sportsplex 372,000
From 9‐1‐1 Funds
From Capital Reserve Funds 3,000,000
From Other Projects
General Government Revenue
Grant Funding 432,572
Grant Funds State ‐ E911 Board
Insurance Proceeds
Lottery Proceeds 1,402,354
Medicaid Maximization Funds 68,200
NCDEQ Reimbursment Fund 67,000
Partner Funding Partner Funding ‐
County Capital Qualified School
Construction Bonds
Register of Deeds Fees 80,000
Solid Waste Funds 712,180
Sportsplex Funds
Transfer from General Fund 746,272
Transfer from Other Capital Funds 150,000
Transfer from Other Funds
Transfer from Other Projects
Transfer from Payment‐in‐Lieu
2,057,584 2,160,288 2,101,099 2,185,143 2,272,549 10,776,663
55,000 450,000 3,200,000 3,705,000
10,001,234 22,090,857 13,021,362 11,430,339 7,031,298 63,575,090
130,000 1,350,000 945,000 2,425,000
13,308,000 13,308,000
1,000,000 1,000,000
13,042,375 20,774,222 17,707,706 7,342,860 7,429,717 66,296,880
1,025,952 1,820,331 2,405,285 1,750,398 1,138,264 8,140,230
895,000 1,275,000 320,000 1,891,000 4,381,000
3,000,000 3,000,000
1,422,691 445,500 832,500 250,000 750,000 3,700,691
1,402,354 1,402,354 1,402,354 1,402,354 1,402,354 7,011,770
500,000 3,000,000 3,500,000
400,000 400,000
80,000 80,000 80,000 80,000 80,000 400,000
920,800 407,648 1,328,448
27,000 245,000 250,000 110,000 130,000 762,000
908,657 983,230 647,995 595,955 823,114 3,958,951
12,801,210
92,500
75,745,637
26,547,911
132,529,017
8,662,796
3,010,000
7,053,140
3,629,500
28,989,133
400,000
1,425,000
3,152,713
Grand Total 49,008,406 36,468,647 65,109,782 47,675,949 25,467,049 22,948,296 197,669,723 304,038,557
1
2
ORANGE COUNTY 3
CAPITAL INVESTMENT PLAN 4
FY2020-25 5
Board of Orange County Commissioners 6
Work Session 7
April 14, 2020 8
9
FY2020-25 Recommended Capital Investment Plan 10
• Capital Investment Plan Review Schedule 11
o County Project Discussion – April 14 12
County Capital Projects 13
Proprietary Funds Projects 14
o Education Capital Discussion – April 23 15
Chapel Hill-Carrboro City Schools 16
Orange County Schools 17
Durham Technical Community College 18
o Budget Work Sessions 19
o Adoption of the Operating and Capital Budget – June 16 20
4
1
FY2020-25 Recommended Capital Investment Plan 2
• FY2020-25 Investment Themes 3
o School Supplemental Deferred Maintenance Program 4
$30 million over three (3) years 5
Apply to Deferred Maintenance and Life & Safety Improvements 6
o Public Health and Safety 7
EMS Substation Construction – Efland - $3,500,000 8
Portable Radio Replacements - $150,000 9
Environmental Health and Public Safety Vehicle Replacements - 10
$1,280,961 11
o Economic Development 12
Piedmont Food Processing Facility - $115,000 13
Buckhorn EDD Sewer Engineering - $130,000 14
o Caution and Flexibility 15
Direct Financial Impacts to the County will Lag 16
Most Acute Impact Expected on Sales Tax 17
Potential Lingering Impact on the Real Estate Market 18
Continuous Monitoring and Adjustments to Anticipated Fiscal Reality 19
New Project Expenditures will be Frozen for the 1st Quarter of 20
FY2020-21 21
22
FY2020-21 CIP Expenditures $36.5m (pie chart) 23
24
FY2020-25 Recommended CIP Expenditures- graph 25
26
Commissioner Dorosin said the Board was originally anticipating some tax increase this 27
year, and asked if an estimate is known. 28
Travis Myren said it is estimated at 1.63 cents, and staff is going through the operation 29
budget now, and is trying to minimize that tax impact. 30
Commissioner Dorosin asked if the board would like to delete the tax increase, should it 31
be looking at the CIP, with the goal of making cuts to balance the $3 million for the debt service. 32
He asked if that would affectively neutralize that tax increase. 33
Travis Myren said that the debt increase is for projects, for which, monies have already 34
been borrowed. 35
Commissioner Dorosin asked if the Board cut a $500,000 project in year one, could the 36
Board use those monies toward the debt service. 37
Travis Myren said nothing that would be approved in the CIP, for the next fiscal year, 38
would affect the debt service the County owes next year. 39
Travis Myren said the $3 million that is increasing for debt service, and the debt service 40
that the County would incur for next year’s projects, would materialize in the 21-22 budget year. 41
Bonnie Hammersley said as the Board looks at the CIP, it should closely consider what 42
it feels comfortable going forward with. She said there are stop and starting points. She said in 43
regards to the proposed tax increase, staff will be looking at ways to make savings on the 44
operational side. 45
Bonnie Hammersley said she will be giving the Board an update on the pre-covid and 46
post-covid budget projections, where they were and where they are now, at the April 23rd work 47
session and the joint meeting with the schools on April 28th. She said there is time on these 48
projects that, if something really went south, staff would come back to the Board. 49
5
Commissioner Dorosin reiterated that nothing the Board might cut from CIP would 1
realize any savings in this year’s operating budget in 20-21. He said if the Board does want to 2
realize savings to avoid a tax increase, then any cuts would need to come from the operating 3
budget. 4
Bonnie Hammersley said yes. 5
Travis Myren resumed the PowerPoint presentation: 6
7
FY2020-21 Recommended County Projects 8
• Climate Change Mitigation Projects - $478,657 (p. 27) 9
o Established in FY2019-20 10
o Dedicated Quarter Cent of Property Tax Annually 11
o Funds Transferred from the General Fund into Capital Project to Preserve Unspent 12
Funding from Prior Year 13
o Applications for 2021 Projects Available in May 2020 14
15
FY2020-21 Recommended County Projects 16
• County Facility Master Plan for Hillsborough Sites $300,000 (p. 29) 17
o Northern County Campus to Open in 2021 18
Detention Center 19
Environment and Agricultural Center 20
Parks Operation Base 21
o Opportunity to Reuse or Repurpose Hillsborough Sites 22
o Evaluation of Office Space Needs and Current Vulnerabilities 23
o Recommendations to Most Efficiently Use County Real Estate Assets in 24
Hillsborough Area 25
26
Orange County Real Estate in Hillsborough Township (map) 27
28
Commissioner Dorosin asked if this is something that can be done in house. 29
Travis Myren said no, not currently. 30
Commissioner Price asked if there is a timeline. 31
Travis Myren said the sites will be available in 2020-2021, and it depends on how 32
quickly the repurposed buildings are needed. He said it could be delayed a year, but staff does 33
not want sites to sit vacant. 34
Commissioner Price asked if staff is considering hiring more than an architect. 35
Travis Myren said most architectural firms have greater capacity in their staffing, so this 36
is likely all that will be hired at this time. 37
Commissioner Price asked if the architect would provide certain information. 38
Travis Myren said it would not be bid documents, but an architect would provide details 39
of square footage, a good analysis of function locations, conceptual ideas, etc. He resumed 40
the PowerPoint presentation: 41
42
FY2020-21 Recommended County Projects 43
• Facility Safety & Accessibility - $164,100 44
Decrease of $360,900 from FY2019-20 45
o Countywide Accessibility Projects - $25,000 46
o Animal Services Automated Access Doors - $24,000 47
o Central Recreation Fire Alarm System Upgrade - $76,000 48
o District Attorney Facility Security Cameras - $3,500 49
o Board of Elections Building Cameras and Card Access - $12,500 50
6
o Seymour Center Security Cameras - $8,500 1
o Whitted Security Cameras - $5,000 2
o OCPT Fire Alarm System Upgrade - $9,600 3
4
5
FY2020-21 Recommended County Projects 6
• Generator Projects - $450,000 7
Increase of $292,000 from FY2019-20 8
o Emergency Generator for Courthouse - $450,000 9
Energize the Entire Facility – 64, 934 Square Feet 10
Provide Seamless Court Operations during Power Disruption 11
12
FY2020-21 Recommended County Projects 13
• Heating Ventilation and Cooling Projects - $416,000 14
Decrease of $816,500 15
o Humidity Impact Study - $25,000 16
Recommend Upgrades and Replacements to Address Humidity 17
o HVAC Equipment Assessment Countywide - $30,000 18
Recommend Schedule for Upgrades and Replacements 19
o HVAC Major Component Replacement – $150,000 20
Replace Motors, Compressors to Extend Useful Life of Equipment 21
o Gateway Center HVAC Replacement - $176,000 22
Condominium Arrangement 23
Units are 13 Years Old 24
Impacted by Roof Fire in 2015 25
o Engineering and Design for Whitted Replacement – $35,000 26
Serves 63,000 square feet of Office, Medical, and Dental Suites 27
System is 17 Years Old 28
Full Replacement in FY21-22 - $350,000 29
30
Commissioner Marcoplos asked if there would be energy savings from all of this HVAC 31
related work. 32
Travis Myren said there are efficiency gains with new equipment, and he said staff could 33
provide this information. He resumed the PowerPoint presentation: 34
35
FY2020-21 Recommended County Projects 36
• Lake Orange Dam Remediation - $150,000 37
Increase of $55,000 from FY2019-20 38
o 2018 Department of Environmental Quality Inspection 39
o Deficiencies Documented – Long Term Repair Plan Created 40
o Total Estimated Cost of $2.76 million Over Next Five Years 41
o FY2020-21 Projects: Repair Existing Erosion Control Barrier 42
43
Existing Erosion Control Barrier (photo) 44
45
FY2020-21 Recommended County Projects 46
• Major Plumbing Repairs - $45,000 47
Decrease of $205,778 from FY2019-20 48
o Seymour Center Hot Water Heaters - $45,000 49
Units are 13 Years Old and Showing Signs of Failure 50
7
1
Commissioner Dorosin said there is a movement toward tankless water heaters to save 2
money, and asked if this would work in these contexts. 3
Commissioner Greene said there is also a move toward solar powered water heaters, 4
and this is just a thought for down the line. 5
Travis Myren said yes, staff could look at both options. 6
Commissioner Marcoplos said the on-demand water heating is really efficient, but LP 7
gas would be needed, as opposed to natural fracked gas, in order to be most environmentally 8
friendly. He said a combination of on-demand and solar heaters would be great. 9
Travis Myren resumed the PowerPoint presentation: 10
11
FY2020-21 Recommended County Projects 12
• Historic Courthouse – Building and Grounds Improvements - $20,000 13
o Architect and Structural Engineering Services 14
Design for Structural and Exterior Repairs 15
Brick Restoration 16
Foundation and Site Drainage 17
Structural Corrections for Roof System 18
o Total Investment of $630,000 over Next Five Years 19
FY2021-22 - $220,000 20
FY2022-23 - $390,000 21
22
FY2020-21 Recommended County Projects 23
• Orange County Southern Branch Library - $400,000 24
o Carrboro Partnership and Development Agreement 25
203 South Greensboro Street 26
Next Decision Point - Guaranteed Maximum Price in May 2021 27
If Project Proceeds - Construction Complete in June/July 2022 28
o FY2020-21 Additional Design Services 29
Reprogram Space Designated for the Arts Center 30
Design Space for Skills Development 31
o Total Project Construction Budget + Contingencies – 32
$15.6 million Programmed in FY2021-22 33
34
Orange County Southern Branch Library Site (photo) 35
36
Commissioner Dorosin asked if there have been any more conversations with the Town 37
of Carrboro about post covid issues. 38
Bonnie Hammersley said she has discussed this with the Town Manager, and he agreed 39
that knowing they have a decision point going forward, and knowing that once the designs are 40
done, that they/we can stop if need be. She said Carrboro is on the same page. 41
Commissioner Dorosin said it is probably going to be cheaper to build now, rather than 42
later. 43
Travis Myren resumed the PowerPoint presentation: 44
45
FY2020-21 Recommended County Projects 46
• Parking Lot Improvements - $215,000 47
Increase of $69,500 from FY2019-20 48
o Crack Filling at Multiple Facilities - $15,000 49
o Eno River Parking Deck - $200,000 50
8
Assessment Completed in FY19-20 1
Recommendations to Repair and Caulk Control Joints and Repair 2
Cracked and Failing Concrete 3
4
Commissioner Price asked if there is a timeline for completion on this project. 5
Travis Myren said in July. He resumed the PowerPoint presentation: 6
7
Priority Repairs at Eno River Parking Deck (photo) 8
9
FY2020-21 Recommended County Projects 10
• Piedmont Food & Agriculture Processing Facility - $115,000 11
o Exterior Signage and Lighting 12
o Update Epoxy Flooring 13
o Interior and Exterior Painting 14
o Funded by Article 46 Sales Tax 15
16
FY2020-21 Recommended County Projects 17
• Roofing and Building Façade Projects - $790,000 18
Decrease of $352,800 from FY2019-20 19
o Update to Roof Asset Management Plan - $130,000 20
o Third Party Annual Roof Inspections & Repairs - $55,000 21
• Design Funds for Library Roof Replacement - $25,000 22
Replacement Costs in FY2021-22 - $250,000 23
o Southern Human Services Roof Replacement - $580,000 24
Roofing System is 23 Years Old 25
Roof Failures Identified Throughout Facility 26
27
Southern Human Services Roof (photo) 28
29
Chair Rich said this is a good roof for solar panels. 30
Commissioner Price referred to the current library roof, and said there is $25,000 for 31
design and $250,000 for renovations. She asked if there is a reason for this, as the building is 32
not that old. 33
Travis Myren said $25,000 was for design, and $250,000 was for replacement starting in 34
2021-2022. He said the current roof is failing, and he will get details to the Board. 35
Commissioner Greene said the library should not be old enough to need a roof 36
replacement. 37
Travis Myren said he would find the age, and report back to the Board. He resumed the 38
PowerPoint presentation: 39
40
FY2020-21 Recommended County Projects 41
o Vehicle Replacements - $2,434,325 42
o Public Safety Priorities 43
Animal Services remounted vehicle $50,000 44
Emergency Services vehicles $964,961 45
Sheriff’s Office vehicles $230,000 46
Total Public Safety $1,244,961 47
o Transportation and Environmental Health 48
Environmental Health vehicle $36,000 49
OCPT Bus/Van replacements (see note) $1,153,364 50
9
Total Transportation and EH $1,189,364 1
2
80% of OCPT Vehicles Offset by State/Federal Revenue 3
o Total County Investment of $1,511,634 for All Vehicles 4
5
Commissioner Marcoplos asked if the ambulances will have the latest body lifting 6
mechanisms. 7
Travis Myren said yes. 8
Commissioner Price asked if staff can apply for grants for electric vehicles at the same 9
time it is going after the 80% offset. 10
Travis Myren said he would check on that for the Board. 11
Commissioner Dorosin asked clarifying questions about the 80% offset. 12
Travis Myren responded. He resumed the PowerPoint presentation: 13
14
FY2020-21 Recommended Information Technology and Communication Projects 15
• Information Technology Infrastructure - $934,500 16
o Cyber Security Initiatives $100,000 17
o Server and Network Upgrades $240,000 18
o Laptop Desktop Replacement Schedule $594,500 19
o Total Technology Infrastructure $934,500 20
o Five Year Plan Articulates Replacement Schedule for Laptops and Desktops 21
o Microsoft Office Upgrade Programmed in FY2021-22 for $440,000 22
23
FY2020-21 Recommended Information Technology and Communications Projects 24
• Register of Deeds Automation – $80,000 25
o Multiyear Account to Finance Technology Improvements in Register of Deeds 26
Office 27
o Prior Year Funding for Replacement of Records Management Software 28
29
FY2020-21 Recommended Information Technology and Communications Projects 30
• Communication System Improvements – $150,000 31
o Multiyear Replacement Plan for Multiband Radios in Emergency Services 32
o Approximately 20 Mobile and Portable Units Replaced Annually 33
34
Emergency Services Substation Long Range Plan (map) 35
36
FY 2020-21 Recommended Emergency Services Projects 37
• Efland Standalone Station - $2,300,000 38
o Proposed New Construction for Substation 39
o Cost of Remodel vs. New within $125,000 40
o Fundamental Flaws with Existing Building 41
o 24 hour station; Replaces Mt. Willing Road 42
Leased until 2019 for $1 from Efland Volunteer Fire Company, Inc. 43
o Solar Photovoltaic (PV) Demonstration 44
Roof mounted, 61kW system 45
Useful life of 25 years 46
11-13 year payback of County investment 47
48
Efland Substation Site Map (map) 49
50
10
Efland Substation Site Map (map) 1
2
FY 2020-21 Recommended Emergency Services Projects 3
• Morgue Conversion of Existing Building - $1,200,000 4
o County Mandated to Provide Storage and Examination Space 5
Pending External Examination by Medical Examiner 6
Longer Term Storage for Unclaimed Decedents 7
o Current Storage at 510 Meadowlands Inadequate and Failing 8
o Facility Features 9
Examination Space 10
Cooler and Reconfigurable Shelving 11
Hydraulic Lift 12
13
Potential Morgue Floor Plan 14
15
Commissioner Dorosin asked if there is any potential to collaborate with UNC on the 16
morgue. 17
Travis Myren said UNC’s concern with the deterioration of bodies is what initiated the 18
County to look at other sites, and thus UNC wanted the County to seek alternatives. 19
Commissioner Dorosin asked if there is any special permitting for this type of morgue, 20
and staff will communicate with neighbors. 21
Travis Myren said there is no special permitting, and staff can communicate with 22
neighbors as a courtesy. He said this should be low impact in relation to traffic. 23
Commissioner Greene asked if the space in Emergency Services warehouse would no 24
longer be used. 25
Travis Myren said yes. 26
Commissioner Bedford asked if this is the best location for a facility such as this, and 27
could staff consider other locations when conducting the facilities space study. 28
Travis Myren said staff can consider that as part of the overall facility space plan. He 29
said the Medical Examiner travels as needed, so it does not need to be near a hospital, etc. He 30
said having it outside of downtowns will not impact the service levels required. He said staff 31
could treat them as two separate projects, if needed. He resumed the PowerPoint 32
presentation: 33
34
Commissioner McKee arrived at 7:57pm. 35
36
Long Range Parks Plan 37
38
39
FY2020-21 Recommended Parks, Open Space, and Trail Development Projects 40
• Blackwood Farm Park Farm House Remediation - $350,000 41
o Remediate and Rehabilitate Historic Farm House 42
Short Term – Replace Rented Trailer for Staff 43
Long Term – Restore to Historic Park Feature 44
Could be used as an Nature Learning Center 45
46
FY2020-21 Recommended Parks, Open Space, and Trail Development Projects (photo) 47
48
FY2020-21 Recommended Parks, Open Space, and Trail Development Projects (photo) 49
50
11
Commissioner Price asked if this project could be secured for a year, and move forward 1
with major improvements later on. 2
Travis Myren said that is possible, and he will track down the costs of renting the current 3
trailer on site, and see what savings there might be. 4
Commissioner Price asked if a thorough inspection of this property has been completed. 5
Travis Myren said he would check and see if he can find one, but he feels staff has a 6
pretty good handle on the needs. 7
Chair Rich asked if repairs do not proceed could they be more expensive down the line. 8
Travis Myren said he could not quantify that, but water will continue to penetrate and 9
mold will continue to grow. 10
Commissioner Price said staff could secure the building. 11
Travis Myren said staff would get a scope of work to the Board, outside of a full 12
renovation. 13
Chair Rich said her concern is this will cost more in the long run, if the Board does not 14
take action soon. 15
Commissioner Dorosin asked if the purpose of this project is only for historic 16
preservation, or is the building used for other purposes. 17
Travis Myren said the house had served for staff offices, and there is a rented trailer out 18
there now. He said he will get a cost benefits estimation, and the long-term goal is for it to 19
serve as a park feature, such as a nature center, etc. 20
Commissioner Dorosin clarified it would be a feature of the park as well as a staff office. 21
Travis Myren said there is an office building in the long-term plan, so it would change 22
from a staff use to a park use. 23
Chair Rich asked if there were any caveats to keep the house as is on the property, 24
when the County purchased it. 25
Travis Myren said he would check on this. 26
Chair Rich asked if staff could find out the year the house was built. 27
Commissioner Price said she is in no way suggesting to get rid of the building, just to 28
possibly delay the renovations for a period of time. She said she is concerned that it may cost 29
more than the $350,000 for renovations, due to the deterioration of the house. 30
Travis Myren resumed the PowerPoint presentation: 31
32
FY2020-21 Recommended Parks, Open Space, and Trail Development Projects 33
• Conservation Easements - $1,000,000 34
o Budgeted Every Other Year at $1,000,000 35
$500,000 in County Funding 36
$500,000 in Grant Funding 37
o Provides Matching Funds to Preserve Farmland, Natural Areas, and Water 38
Quality Buffers 39
o Approximately 2,500 acres Currently Protected by Conservation Easements 40
throughout the County 41
42
Chair Rich asked if staff could provide a balance of the Lands Legacy funds. 43
Travis Myren said he would get that information to the Board. He resumed the 44
PowerPoint presentation: 45
46
Orange County Exisiting Conservation Easements (map) 47
48
FY2020-21 Recommended Parks, Open Space, and Trail Development Projects 49
• Fairview Landfill Assessment Continuation - $500,000 50
12
o Continuing Assessment of Former Landfill Sites 1
o Recommendations Expected in 2020 2
o Landfill Remediation Programmed for 2022-23 3
$3 million for Remediation 4
$1.5 million Expected for Park Development on the Former Landfill Site 5
o Funded Through North Carolina Department of Environmental Quality 6
7
Fairview Park Waste Disposal and Remediation Areas (map) 8
9
Commissioner Price asked if any feedback has been received on this project from the 10
State. 11
Travis Myren said not yet. 12
Commissioner Price said the Board asked for an update a while ago. 13
Travis Myren said he would follow up on this. He resumed the PowerPoint presentation: 14
15
FY2020-21 Recommended Parks, Open Space, and Trail Development Projects 16
• Hollow Rock Nature Park - $110,000 17
o Renovate an Existing Barn into a Education Shelter/Classroom 18
o Construct an Accessible Path from Parking Area to Store and Barn 19
o Develop an Accessible Picnic Area Near Barn 20
o 50% of Project Funded by Durham County 21
22
Master Plan Hollow Rock Access Area at New Hope Preserve (map) 23
24
25
FY2020-21 Recommended Parks, Open Space, and Trail Development Projects 26
• Millhouse Road Farm House - $300,000 27
o Remediate and Rehabilitate Existing Farm House 28
o Functions Replaced by Parks Operations Base at Northern County Campus 29
o Recommend Deferral of Project Pending Master Plan Development with Town of 30
Chapel Hill 31
House Site May be needed for Septic Field if Soccer Field Development 32
Occurs or Some Other Use of Similar Intensity 33
34
Commissioner Dorosin said there were concerns about water and sewer when the 35
Board was looking at this site for affordable housing. He said as the Board thinks about the 36
development of this park, he wanted to make sure it had not foreclosed on the possibility of 37
connecting the park to water and sewer, instead of a septic field. 38
Travis Myren said nothing has been foreclosed, but if the water and sewer boundary 39
agreement is not amended it would have to be on septic. 40
Commissioner Dorosin asked if the water and sewer agreement would need to be 41
amended. 42
Travis Myren said yes. 43
Chair Rich said the Board had this discussion about two years ago, and some neighbors 44
were opposed. She said the Board may need to have this discussion again. 45
Commissioner Price referred to the Hollow Rock Nature Park, and asked if Durham 46
agreed with the budget. 47
Travis Myren said yes. 48
Commissioner Greene said it was her understanding that the west side of Millhouse 49
Road was in the rural buffer, which would make it a tough conversation. 50
13
Commissioner Marcoplos said the price the Board got back originally was cost 1
prohibitive, and it was for some type of septic system, as opposed to connection to the water 2
and sewer system. 3
Travis Myren said staff looked at alternatives to have a type of treatment on site, and 4
cost was one of the factors, as well as discharge. 5
Commissioner Marcoplos said part of the discussion was that Chapel Hill wanted a 6
soccer field there. He said it would make sense to connect to the main water line, and to use 7
that land for affordable housing. 8
Chair Rich said the CHCCS boundary line did not include the Millhouse park area, which 9
was also a concern to those in the mobile home parks as their children would have to change 10
schools. 11
Chair Rich asked if this is just a placeholder in the CIP. 12
Travis Myren said yes, and it would be deferred until staff finds out if the County needs 13
this space for other purposes. He resumed the PowerPoint presentation: 14
15
FY2020-21 Recommended Parks, Open Space, and Trail Development Projects 16
• Park and Recreation Facility Renovations, Repairs, and Safety Improvements - 17
$180,000 18
o Annual Request for Ongoing Capital Improvements 19
Parks Facility Repairs and Replacement 20
Safety Improvements 21
Site Lighting 22
Landscaping 23
Signage 24
Preventative Maintenance 25
26
FY2020-21 Recommended Water and Sewer Infrastructure Projects 27
• Economic Development Water & Sewer Infrastructure - $130,000 28
o Engineering and Design Service to Serve 200 Acres with Rail Access 29
o 8:22pm Continued Investment in Site Readiness 30
o Zoned Economic Development – Buckhorn EDB – 1 31
Light industrial 32
200 acres total 33
Access improvements needed 34
o Construction FY2021-22 - $1.23 million 35
36
Commissioner Dorosin said it would be worthwhile to hear from Steve Brantley, 37
Economic Development Director, as to how important rail access is to this area. 38
Travis Myren said there is a spreadsheet that he can share with the Board. He resumed 39
the PowerPoint presentation: 40
41
Efland/Buckhorn/Mebane Utility Planning Area (master plan) 42
43
Solid Waste Facilities (map) 44
45
FY2020-21 Recommended Solid Waste Projects 46
• Solid Waste Projects 47
o Construction & Demolition Landfill Equipment Replacement 48
Replace Holland Tractor - $100,000 49
o Comprehensive Solid Waste Management Plan - $125,000 50
14
Continuation of Plan Initiated in FY2019-20 1
Real Estate Master Plan 2
Recommend Future Development 3
o Construction & Demolition Landfill Expansion - $125,000 4
2.2 Years of Useful Life Remaining on Phase 1 5
Engineering and Design Services for Phase 2 6
Phase 2 Adds 14.2 Years of Useful Life 7
8
Orange County Solid Waste C&D Landfill (photo) 9
10
FY2020-21 Recommended Solid Waste Projects 11
• Solid Waste Projects 12
o High Rock Neighborhood Waste & Recycling Center - $765,000 13
Continuation of Modernization Project - $1.44 million Total Investment 14
First Neighborhood Center - Bulky Materials, Metal, Yard Waste, Tires, 15
Textiles, Clean Wood, Cooking Oil and Food Waste, etc. 16
Property Lease under Negotiation 17
Lease Expires June of 2022 18
Open in September 2021 19
20
High Rock Waste and Recycling Center Site Plan (map) 21
22
FY2020-21 Recommended Solid Waste Projects 23
• Solid Waste Projects 24
o Sanitation Operations Vehicle/Equipment Replacements - $260,952 25
Replace Hook Lift Truck - $260,952 26
27
FY2020-21 Recommended Sportsplex Projects 28
• Sportsplex Projects - $922,000 29
o Roof Replacement - $510,000 30
o Heating, Ventilation, and Air Conditioning - $50,000 31
o Fitness Equipment Replacements - $100,000 32
o Ice Rink Dehumidification Unit - $160,000 33
o Storage Facility - $75,000 34
o Handicap Pool Lift - $12,000 35
o Pool Robotic Vacuums - $15,000 36
37
Planning for Future Significant Capital Projects 38
• Significant Planned Capital Projects 39
o Emergency Responder Radio System 40
New Cost Estimate under Development Using VIPER Expansion 41
o Durham Tech Academic Building 42
Requested to Begin in FY2021-22 43
Recommended in Years 6-10 Pending Long Term Strategy 44
Current Cost Estimate - $26.5 million 45
o School Facilities 46
Supplement Deferred Maintenance Plan in FY2020-21 47
Continued Investments in Current Facilities 48
Planning for New School Facilities 49
Potential General Obligation Bond Referendum 50
15
1
Commissioner Marcoplos suggested that the Board ask Durham Tech to change the 2
name of the Orange County campus to the Durham-Orange Tech. 3
Commissioner McKee asked if staff has ever determined exactly whether space existed 4
on the Durham Tech campus, and how large the building could be. 5
Travis Myren said the current site can accommodate the building, but there was a 6
question about how to handle the parking. 7
Commissioner Price referred to the Cedar Grove Community Center, and asked if the 8
repairs to the septic system are being handled now. 9
Travis Myren said the project is scheduled to occur this calendar year, and most likely 10
this fiscal year. 11
Commissioner Price asked if the gym floor will be torn up and replaced after these 12
repairs are done. 13
Travis Myren said yes. He resumed the PowerPoint presentation: 14
15
FY2020-25 Recommended Capital Investment Plan 16
• Next Steps 17
o Document Review 18
Clerk to the Board’s Office 19
County Manager’s Office 20
Orange County Website – orangecountync.gov 21
o Upcoming Budget Meetings 22
April 14 Work Session for Capital Investment Plan 23
April 23 Work Session for School and Durham Tech CIP 24
May 5 Presentation of FY2020-21 Recommended 25
Operating Budget 26
May 12 & June 4 Public Hearings on Operating Budget and CIP 27
May 14 Work Session for Schools and Outside Agencies 28
May 21 Work Session for Fire Dist., Public Safety, Support, 29
Gen. Govt. 30
May 28 Work Session for Human Services and Comm. 31
Services 32
June 9 Amendments and Intent to Adopt 33
June 16 Adoption of Operating Budget and CIP 34
35
Commissioner Dorosin asked if the plan for the CIP process is that the Board will submit 36
suggested changes electronically to management, and they will be brought up for discussion as 37
amendments. 38
Travis Myren said yes, the Board will follow the same process as for the operational 39
budget. He said if there are changes to projects outside of FY2020-21, the Board could do that 40
administratively through the staff. 41
Bonnie Hammersley said there will be a public hearing on the budget on June 4th, and 42
having all capital and operating budget amendments to staff prior to that would be helpful. She 43
said all amendments will be posted as they are submitted, and she will provide the board with 44
the updated amendment listing at each work session. 45
46
The meeting adjourned at 8:36 p.m. 47
48
Penny Rich, Chair 49
50
16
1
Donna S. Baker 2
Clerk to the Board 3
4
1
Attachment 2 1
2
3
DRAFT MINUTES 4
BOARD OF COMMISSIONERS 5
VIRTUAL BUSINESS MEETING 6
APRIL 21, 2020 7
7:00 p.m. 8
9
The Orange County Board of Commissioners met for a Virtual Business Meeting on Tuesday, 10
April 21, 2020 at 7:00 p.m. 11
12
COUNTY COMMISSIONERS PRESENT: Chair Rich and Commissioners Jamezetta Bedford, 13
Mark Dorosin, Sally Greene, Earl McKee, Mark Marcoplos, and Renee Price 14
COUNTY COMMISSIONERS ABSENT: 15
COUNTY ATTORNEYS PRESENT: John Roberts 16
COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17
Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified 18
appropriately below) 19
20
Chair Rich called the meeting to order at 7:00 p.m. 21
22
Due to current public health concerns, the Board of Commissioners conducted a Virtual 23
Business meeting on April 21, 2020. Members of the Board of Commissioners participated in 24
the meeting remotely. As in prior meetings, members of the public were able to view and listen 25
to the meeting via live streaming video at orangecountync.gov/967/Meeting-Videos and on 26
Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). 27
28
In this new virtual process, there are two methods for public comment. 29
• Written submittals by email 30
• Speaking during the virtual meeting 31
32
Detailed public comment instructions for each method are provided at the bottom of this 33
agenda. (Pre-registration is required.) 34
35
36
1. Additions or Changes to the Agenda 37
38
NONE 39
40
PUBLIC CHARGE 41
42
The Chair acknowledged the Public Charge 43
44
Arts Moment 45
No Arts Moment will be available for this meeting. 46
47
2. Public Comments 48
49
a. Matters not on the Printed Agenda 50
51
2
Riley Ruske (sent in via email): 1
The citizens of Orange County have been able to dispose of ‘construction and demolition’ 2
materials at the various recycle sites for years. The only constraint is published on the signage 3
at the sites allowing 4.5 cubic yards or 120 cubic feet per weekday or weekend. Suddenly we 4
are being told that the limit has been reduced to 3 cubic feet—the equivalent of about 2 Walmart 5
shopping bags!!! This will not even cover a minor yard clean-up of a tiny structure or other 6
debris. We are told to go to the Eubanks road site where we will have to pay tipping fees of $22 7
per pick-up or trailer or $5 per carload. This constitutes a 98% reduction in service to residents 8
and a new tipping fee ‘tax’ on top of the already high $142 Solid Waste Programs Fee for each 9
residence. Why has there not been public discussion of this change? Who authorized and 10
approved of this increase in fees to the citizens of Orange County? Will the Solid Waste 11
Programs Fee for residences be reduced to compensate for these new tipping fees? 12
13
This change is not only a costly inconvenience but creates a hazard as rural residents are 14
forced to travel down the interstate with construction and demolition materials in trailers and 15
pickup trucks. Of course, prudent persons properly secure their loads, but sadly, many do not 16
as demonstrated by the trash along the rural roads. 17
18
Please rescind this policy and return to the previous policy, which was safer and less costly to 19
citizens. 20
21
b. Matters on the Printed Agenda 22
(These matters will be considered when the Board addresses that item on the agenda 23
below.) 24
25
3. Announcements, Petitions and Comments by Board Members 26
Commissioner Bedford said at 5:00 p.m. today she had a conference call with the 27
Burlington Graham Metropolitan Planning Organization (MPO). She said there is a projected 28
$300 million decrease in revenues from the North Carolina Department of Transportation 29
(NCDOT) through June 30. She said this will lead to the postponement of projects. She said 30
the SPOT 6 for that MPO was delayed until May 19th. 31
Commissioner Bedford thanked all of the essential workers and County staff that are 32
keeping everyone safe. She also thanked the public for staying home. 33
Commissioner Greene echoed Commissioner Bedford’s comment. 34
Commissioner Greene said she attended the Partnership to End Homelessness 35
(PTEH) virtual meeting. She said all service coordinators are working together, water stations 36
are being maintained, and the InterFaith Council (IFC) kitchen and pantry have seen a 50% 37
increase in usage, and is need of shelf ready foods. 38
Commissioner Greene said there is a $20,000 grant from Cardinal Innovations for 39
those exiting prisons. 40
Commissioner Greene said Nate Broman-Fulks, Town of Chapel Hill Affordable 41
Housing Manager, reported that the Town is getting a new $245,000 CDBG grant to be used for 42
rental assistance, and other housing needs. She said the Town and the County are working 43
closely on housing. 44
Commissioner Greene said Corey Root, PTEH Coordinator, reported there is a new 45
emergency grant coming out in the amount of $5 billion nationwide. 46
Commissioner Greene said Emila Sutton, Housing Director, reported that the Housing 47
Choice program will be able to help people with rent payments, due to lost income. 48
Commissioner McKee said a member of the public contacted him about the Solid 49
Waste Convenience Center (SWCC). He said this resident was told that the SWCC would not 50
3
be taking more than a wheelbarrow of household of C&D. He asked if he could receive more 1
information on hours and what the SWCCs will accept. 2
Commissioner Price said many thanks to all who are caring for each other. 3
Commissioner Price said the North Carolina Association of County Commissioners 4
(NCACC) and National Association of Counties (NACo) are lobbying for counties to get direct 5
funding during this pandemic, as opposed of the funding going through the state. 6
Commissioner Price said the Chamber of Commerce is doing what it can to help small 7
businesses apply for loans. 8
Commissioner Price said the Board of County Commissioners (BOCC) has an item on 9
the ABC Board in its Information Items, and Commissioner Dorosin, not her, is now the Board 10
representative to the ABC Board. She said when the Board receives reports from the ABC 11
Board, she would also like to know the requested fund amounts versus the amounts that are 12
received. 13
Commissioner Price said she solicited information from Steve Brantley, Economic 14
Development Director, about how local farmers are doing and they seem to be doing quite well. 15
Commissioner Marcoplos said he and Chair Rich met with Sig Hutchinson from the 16
Wake County Orange County Board of Commissioners about greenways, as well as and 17
Charles Flynn, Owner, Greenways, Inc. He said many municipalities have signed a resolution 18
committing to connect intelligently with other greenways, which he would like the BOCC to 19
support as well. He said he will send the resolution to staff. 20
Commissioner Marcoplos referenced the community garden grant program, and said 21
the County should re-publicize it. He said he would like a report on this grant and its success. 22
Commissioner Dorosin said he had a petition and two reports. 23
Commissioner Dorosin said he thought the Board should consider an Orange County 24
Centralized Recovery Office, with a dedicated staff person to head it up to coordinate all of the 25
recovery efforts: tracking funds, prioritization of funds, etc. that will be made over the next 6-12 26
months. He said this could be useful for the County and for residents, and serve as a one- stop 27
shop. He suggested issuing Orange County recovery bonds: low interest yield bonds one 28
would buy from the County, and all the resources would go into these recovery funds. He said 29
this would need to be done quickly, and would be similar to war bonds. He said staff would 30
need to find out legally if the County can do this. 31
Commissioner Dorosin said he attended an ABC Board meeting today, and a question 32
was raised as to when the BOCC will be making appointments to the ABC Board. 33
Commissioner Dorosin said there has been an increase in alcohol sales in Orange 34
County during this pandemic. He said the ABC has made a lot of efforts toward safety and 35
cleaning of its stores, and the ABC Board approved a $2 raise for all employees, except the 36
highest tier. 37
Commissioner Dorosin said Durham Tech’s search for a new president is moving 38
forward, and he will be following up with the BOCC on some of the qualities that it hopes to see 39
in the new president for Durham Tech, which he will share with the search committee. 40
Chair Rich said there was a request to review the ¼ cents climate mitigation tax rubric, 41
and she asked Commissioner Price, Commissioner Greene and Commissioner Marcoplos to do 42
so by June 2nd. 43
Chair Rich said the Emergency Operations Center (EOC) minutes would be going out 44
as soon as she reviews them. 45
Chair Rich said the EOC is starting to talk about recovery, re-entry, homelessness and 46
food. 47
Chair Rich said she continues to talk with the Mayors and the School Board Chairs and 48
they are collaborating with their partners. 49
50
4. Proclamations/ Resolutions/ Special Presentations 51
4
NONE 1
2
5. Public Hearings 3
NONE 4
5
6. Regular Agenda 6
7
a. Proposed Orange County Five-Year Consolidated Plan, FY 2020-2021 Annual 8
Action Plan, and FY 2020-2021 HOME Activities 9
10
The Board will consider: 11
1) Adoption of a Resolution approving the draft Five-Year Consolidated Plan for FY 2020-12
2021 through FY 2024-2025 and FY 2020-2021 Annual Action Plan; 13
2) Adoption of a Resolution approving the proposed HOME Program Activities for FY 2020-14
2021 and authorize the Chair to sign; and 15
3) Authorizing the County Manager to implement the HOME Program as approved by the 16
BOCC, including the ability to execute agreements with partnering nonprofit 17
organizations after consultation with the County Attorney and based on the allocation 18
received from HUD. 19
20
BACKGROUND: 21
Consolidated Plan and Annual Action Plan 22
Every five years, state and local governments (“Participating Jurisdictions”) that receive HOME 23
Investment Partnerships Program funds from the U.S. Department of Housing and Urban 24
Development (“HUD”) are required to complete a Consolidated Plan that assesses the housing 25
and community development needs of their jurisdiction, analyzes market conditions, and lays 26
out a strategic plan that identifies priority needs and associated goals and anticipated 27
allocations of federal and other funds. Additionally, Participating Jurisdictions must complete an 28
Annual Action Plan showing how they will work to fulfill the goals and address the priorities in 29
the Consolidated Plan in each program year. 30
31
The Orange County HOME Consortium (also called the Local Government Affordable Housing 32
Collaborative), consisting of the County and the Towns of Carrboro, Chapel Hill, and 33
Hillsborough, completed the Consolidated Plan and Annual Action Plan through extensive data 34
analysis and community engagement conducted in partnership with Apiary Community 35
Consulting and University of North Carolina researchers. 36
37
FY 2020-2021 HOME Program Activities 38
For FY 2020-2021, Orange County anticipates receiving the following HOME resources: 39
FY 2020-2021 40
41
HOME Funds $ 374,851 42
HOME Program Income $ 13,000 43
Local Match (25% of HOME) $ 93,712 44
Total $ 481,563 45
46
The above amounts are estimates and may be adjusted according to the actual allocation 47
received from HUD. 48
49
The HOME Consortium, comprised of one (1) elected official and staff members from Orange 50
5
County and the Towns of Carrboro, Chapel Hill, and Hillsborough, reviewed the received 1
applications for the FY 2020-2021 HOME Program on March 26, 2020 and made the following 2
funding recommendations for consideration by each of the jurisdictions’ elected bodies: 3
4
Habitat for Humanity – Homeownership Assistance $ 94,138 5
CASA – Rental Development $ 200,000 6
EmPOWERment – Rental Development $ 56,228 7
Local Match – Rental Assistance $ 93,712 8
Administration $ 37,485 9
Total $ 481,563 10
11
The above amounts may still be adjusted according to the actual allocation received from HUD. 12
13
In accordance with the Orange County HOME Consortium Agreement, approved in May 2011, 14
the HOME Program Design for each year must be approved by all jurisdictions prior to 15
submission to HUD. The HOME Program Design is scheduled for approval by the: 16
• Town of Carrboro on April 21, 2020; 17
• Town of Chapel Hill on April 22, 2020; and 18
• Town of Hillsborough on May 11, 2020. 19
20
The Board of Commissioners is therefore asked to consider approval of the attached HOME 21
Program Design Resolution. 22
23
The Consolidated Plan and FY 2020-2021 Annual Action Plan must be submitted to HUD on or 24
before May 15, 2020. 25
26
HOME Program Implementation 27
After approval of the FY 2020-2021 HOME Program Design by all Consortium participants, 28
authorization is requested to allow the Orange County Manager, based on the HUD allocation 29
received, to execute agreements with partnering nonprofit organizations as necessary to 30
implement the approved HOME Program Design. All agreements will be reviewed and approved 31
by the County Attorney’s Office. 32
33
Emila Sutton, Housing Director, made the following PowerPoint presentation: 34
35
ORANGE COUNTY HOME PROGRAM 36
2020 CONSOLIDATED PLAN, ACTION PLAN, & FY21 HOME PROGRAM 37
Orange County Board of Commissioners 38
April 21, 2020 39
40
AGENDA 41
• HOME Overview 42
• Consolidated Plan Overview 43
• Action Plan Overview 44
• FY 2020-2021 HOME Award Recommendations 45
46
HOME PROGRAM 47
Purpose 48
• Increase the supply of decent, affordable housing to low-income households 49
• Expand the capacity of nonprofit housing providers 50
6
• Strengthen the ability of state and local governments to provide housing 1
• Leverage private sector participation 2
Uses 3
• Acquisition of real property, site improvements, & housing construction 4
• Housing rehabilitation & reconstruction 5
• Homeownership assistance 6
• Tenant-based rental assistance 7
8
CONSOLIDATED PLAN 9
• Five year planning document detailing the use of HUD grants 10
o HOME: Orange County 11
o CDBG: Chapel Hill 12
• Three main components: Needs Assessment, Market Analysis, & Strategic Plan 13
o Needs Assessment & Market Analysis look at housing, homelessness, and 14
community development 15
o Strategic Plan identifies priorities, sets goals, & earmarks resources 16
17
CONSOLIDATED PLAN SUMMARY 18
Needs Assessment 19
• Cost burden is the most common housing problem 20
• Homelessness in Orange County remains stubbornly high 21
• Orange County has many people with unique housing needs, such as seniors and 22
people with disabilities 23
Market Analysis 24
• The housing market in Orange County is high-cost 25
• There are some, but not enough, subsidized units 26
• Orange County’s economic base lies in healthcare, education, and professional 27
services, in addition to retail and service sectors that accommodate them 28
• CONSOLIDATED PLAN SUMMARY 29
Strategic Plan 30
• Based on the Needs Assessment, Market Analysis, and community and stakeholder 31
input, the Strategic Plan establishes the following priorities: 32
o Housing for People Experiencing Homelessness 33
o Housing for Low- and Moderate-Income Households 34
o Integrated Housing for People with Service Needs 35
o Community Development and Services (CDBG only) 36
• Activities to address these priority needs with HOME funds include: rental construction, 37
rental assistance, housing rehabilitation/preservation, home ownership construction, and 38
home buyer assistance 39
40
ACTION PLAN 41
• Annual “update” to Strategic Plan piece of the Consolidated Plan 42
• Includes information on HOME funding awards for the year in question 43
o Chapel Hill also creates a separate Action Plan for their CDBG funds 44
45
FY21 HOME PROGRAM 46
• Applications for FY20-21 HOME program were due on 2/17 47
• Applications are reviewed and scored by staff (Towns & County) 48
• Scoring based on: 49
1. Income targeting 50
2. Vulnerable population(s) 51
7
3. Long-term affordability 1
4. Project location relative to services & employment 2
5. Leveraging other funding 3
6. Cost effectiveness 4
7. Capacity to complete project 5
• Award recommendations made by HOME Consortium (Local Government Affordable 6
Housing Collaborative) 7
8
FY21 HOME APPLICANTS 9
Habitat CASA EMPME 10
11
Funding Request $390,000 $350,000
$200,00
Funding Award $94,138 $200,000 $56,228
Project Description Second mortgage
assistance for Habitat
home buyers
Gap financing for Merritt
Mill, a 48 unit rental project
with some units set aside
for people with disabilities
Financing for 107
Johnson Street, an 8
to 10 unit rental
project
Income Targeting 9 units for households
earning up to 50% AMI
and 4 units up to 80%
AMI
9 units for households
earning up to 3Poe0% AMI
and 39 units for households
earning up to 80% AMI
2 units for
households earning
up to 30% AMI, 7
units up to 50%
AMI, and 1 unit at
80% AMI
Population Targeting Low-income seniors and
people with disabilities
will be targeted in 15%
of units
People with disabilities will
be targeted in 9 units (19%)
None, but of their
existing portfolio,
48% of residents are
voucher holders
Project Location Fairview community in
Hillsborough and
Northside neighborhood
in Carrboro
Merritt Mill Road in
Carrboro/ Chapel Hill
Pine Knolls
neighborhood in
Chapel Hill
Leveraging Total non-HOME
project funding is $1.5
million
Total non-HOME project
funding is $8.6 million
Total non-HOME
project funding is
$2.4 million
12
13
FY21 HOME AWARD RECOMMENDATION 14
15
Funding Sources 16
17
FY 2020-2021 HOME Funds $ 374,851
8
HOME Program Income $ 13,000
Local Match (25% of HOME) $ 93,712
Total $ 481,563
1
2
Funding Uses 3
Habitat for Humanity – Homebuyer Assistance $ 94,138
CASA – Rental Development $ 200,000
EmPOWERment – Rental Development $ 56,228
Local Match – Rental Assistance $ 93,712
Administration $ 37,485
Total $ 481,563
4
Commissioner Price referred to the resolution under rental development, and said it says 5
84 units, but should say 48 units. 6
Commissioner Price asked if there are any guidelines as to how the Housing 7
Department determines the amount of funds per unit. 8
Emila Sutton said Commissioner Dorosin may be able to speak to that. 9
Commissioner Dorosin said the consortium meeting did not include a target, but with this 10
particular discussion, most of the funds were given to CASA is because it was doing rentals. He 11
said given that the Home Consortium had a limited pot of funds, the rentals were a big factor in 12
the discussion. He said CASA was also serving the highest number of people at the lowest 13
targeted AMI. 14
15
A motion was made by Commissioner Price, seconded by Commissioner Bedford for the 16
Board to: 17
1) Adopt a Resolution approving the draft Five-Year Consolidated Plan for FY 2020-2021 18
through FY 2024-2025 and FY 2020-2021 Annual Action Plan; 19
2) Adopt and authorize the Chair to sign a Resolution approving the proposed HOME 20
Program Activities for FY 2020-2021; and 21
3) Authorize the County Manager to implement the HOME Program as approved by the 22
BOCC, including the ability to execute agreements with partnering nonprofit 23
organizations after consultation with the County Attorney and based on the allocation 24
received from HUD. 25
26
VOTE: UNANIMOUS 27
28
b. Climate Action Tax Recommendations for FY 2019-20 – School Solar Update 29
The Board received additional information on the Solar for Schools Grant program that 30
could be funded through the FY 2019-20 Orange County Climate Action Tax in response to 31
Board members’ questions at the February 4, 2020 Board Business Meeting; and consider 32
voting to approve funding for the recommended Solar for Schools Grant program for FY 2019-33
20 as outlined. 34
35
Travis Myren presented this item: 36
37
9
BACKGROUND: As part of the FY 2019-20 budget, the Board of Commissioners authorized an 1
additional ¼ cent property tax to provide an estimated $469,272 dedicated to accelerating 2
climate change mitigation through the new Climate Change Mitigation Project in the Capital 3
Investment Plan. 4
5
When the tax was authorized, the BOCC stated that it would decide the final prioritization of 6
projects to be funded, and the Board requested that the Commission for the Environment (CFE) 7
provide feedback on prospective projects in advance of BOCC review. 8
9
The CFE completed its initial scoring, and the BOCC reviewed a report that outlined the 10
recommended projects at its Business meeting on February 4th. At that meeting the Board 11
approved funding for two of the four recommended projects, and at the request of school 12
leadership, temporarily deferred taking any action on the two projects which make up the 13
proposed Solar for Schools grant program. Attachment 1 is a copy of this report revised in 14
accordance with the comments received from the BOCC. 15
16
During the discussion of the Solar for Schools grant program, Board members asked several 17
questions in preparation for additional discussion in the future. In response, staff revised the 18
report and had discussions with staff in both school districts. Attachment 2 is a list of the Board 19
members’ questions and follow-up responses on the recommended Solar for Schools Grant 20
Program. 21
22
The Board considered the item again at its April 7, 2020 Business meeting. However, some 23
additional concerns were raised by both school systems. The Board once again deferred action 24
on the two proposed Solar for Schools projects to allow additional communication between both 25
school districts and County staff, and also to allow both Boards of Education to consider the 26
proposed rooftop solar projects. 27
28
The Chapel Hill-Carrboro City Schools (CHCCS) Board of Education met on April 16, 2020 and 29
expressed support for its rooftop solar project. The Orange County Schools (OCS) Board of 30
Education is scheduled to meet on April 20, 2020 to discuss its rooftop solar project, and County 31
staff will provide an update to the BOCC on any actions taken at that OCS meeting. 32
33
FINANCIAL IMPACT: The Climate Action Tax is projected to generate $469,272 in funds in FY 34
2019-20. The top two recommended projects have already been approved to use $169,272 of 35
these funds, and the remaining $300,000 is recommended to fund two Solar for Schools grants 36
for $150,000 each. 37
38
Chair Rich said both school districts have indicated that they would like to move forward 39
on these solar projects. 40
Travis Myren reminded the Board that they discussed this item on April 7th and additional 41
questions were raised, and staff was asked to see if the school districts would like to use these 42
funds. 43
Travis Myren said both Boards of Education (BOE’s) accepted these grant funds, and he 44
circulated both action items from both districts to the Orange County Board of Commissioners 45
earlier today. 46
Commissioner McKee said he had concerns about the differences between leasing and 47
purchasing. He said there may be a lower up front cost with leasing, but if they actually use the 48
funds to leverage a larger system, it may be cheaper over the long term to own. He asked if 49
staff has any figures on long-term costs. He said there were some answers in the abstract, but 50
10
there were not a lot of numbers and the Board does not know what their long term costs are. 1
He said he would have liked to have seen the costs of leasing versus ownership. 2
Travis Myren said the grant would allow the districts to do whatever they think is in their 3
best interest. 4
Commissioner McKee said it would have been more helpful to have had the long term 5
costs, and would have been interesting to see these numbers. 6
Commissioner McKee asked if anyone contacted local solar providers about how much 7
the systems would cost. Commissioner McKee asked if staff knows the efficiency downgrades 8
on these systems. 9
Travis Myren said staff has these calculations, and he can get them to the Board. 10
Commissioner McKee said there is no need at this point, but it would have been helpful 11
to have numbers that are verifiable. 12
Commissioner McKee referred to page 13, and read: 13
14
Solar panels have a 25-year life expectancy, and the leasing company often only 15
owns the panels for the first 5-10 years. The schools have the option to write into the 16
lease agreement that the solar company will manage any repairs and maintenance 17
either during the time the system is owned by the solar company or for the entire life 18
of the panels. After an agreed-upon period of time, the lease agreement should allow 19
the Schools to make one of the following choices: 20
1.) Purchase the panels at a much reduced cost; 21
2.) Renegotiate a new lease agreement; 22
3.) Ask the solar company to remove the panels at no cost. 23
24
Commissioner McKee asked if these solar companies are willing to write in any of these 25
points into a lease agreement. 26
Travis Myren said he can find out this information. 27
Commissioner McKee said it would have been nice for both the Board and the schools 28
to know the situation that would be facing them after 5-10 years. 29
Travis Myren said determining what to do with the panels at the end of a lease, or their 30
usefulness, will be at the discretion of the school districts. 31
Commissioner McKee referred to page 11, item 2, and read the following excerpt. 32
33
2. Are there Duke Energy Solar Incentives that apply to this project? 34
Duke Energy will provide up to $75K in incentives for public entities to install solar 35
energy systems >100kW. Assuming these potential projects offset a school’s total 36
energy demand, these projects are likely to eligible for that level of incentives (see 37
this fact sheet for more info). 38
39
That incentive is locked in after the design phase once Duke approves an 40
interconnection agreement, so projects could be designed with a budget of 41
$225,000. Some project money would be spent on design before the incentive was 42
guaranteed, but there could be a clause that would allow the remainder of project 43
funds to be contingent on Duke solar incentive approval. 44
45
Commissioner McKee said this wording leads him to wonder why one would design a 46
project before having a commitment from Duke. 47
Travis Myren said Duke will not approve an incentive unless they know certain criteria 48
about the project. He said there would be some engineering to do before one can apply for the 49
Duke incentive. 50
11
Commissioner Price referred to the issue of leasing, and asked if the school boards 1
wanted to negotiate a longer lease, do these companies provide upgrades during the lease 2
period. 3
Travis Myren said not to his knowledge. He said leasing becomes an option when you 4
face technology obsolescence. 5
Commissioner Price referred to page 7, “Supplemental Weatherization for Low Income 6
Households-weatherizations up fits,” and asked if staff can provide a list of the funding and what 7
is allowed. 8
Travis Myren said yes. 9
Commissioner Marcoplos pointed out that they are not on the frontier of solar 10
technology, and the information regarding ownership and leasing is readily available. He said it 11
is up to the schools to make that decision, and both districts have experience with solar arrays, 12
so there is little risk. He said leasing is typically much cheaper, and includes maintenance. 13
Commissioner Greene referred to page 8, and the three grant requirements and 14
signage: 15
16
1.) That the solar projects maximize the purchase power of the grant funding by 17
considering leasing of the solar panels in the arrangement laid out in 2017 by 18
H.B. 589, and report to the County on the decision that was made to purchase or 19
lease. 20
2.) The grantees must report the total solar energy generated as well as the percent 21
of each facility’s energy use that was served by the solar system. This would 22
provide pressure for continued focus on energy efficiency along with the 23
renewable energy. 24
3.) The grantees must have a monitor showing the live energy performance of their 25
systems in a public location with a sign noting that the system was paid for by 26
proceeds of the Orange County Climate Action Tax. 27
28
Commissioner Greene said, in the interest of education, she would want the signage to 29
say more. She said this solar array will reduce carbon emissions, which could be quantified, 30
and the signage could also list the benefits for climate action. 31
Chair Rich said the County is granting the money to the schools, and asked if Orange 32
County has a role thereafter. She said she would like Brennan Bouma, Sustainability Director, 33
to stay involved with these projects to assist the schools in the best way to utilize these funds. 34
Commissioner Bedford agreed with Commissioner Greene’s suggestion about the 35
signage. 36
Commissioner Price read the following from point 10: 37
38
Are there any relevant restrictions on solar in our Unified Development 39
Ordinance (UDO)? 40
A third-party review of the solar regulations within Orange County’s UDO was 41
conducted in 2017 when the County was being certified as a SolSmart community at 42
the Silver Level. According to that review at that time, there were several sections 43
that might influence the design, function, and aesthetics of a school solar array 44
depending on its size, type, and location. Orange County Sustainability staff plans to 45
reach out to Planning staff for an updated review during the creation of the County’s 46
climate action plan. 47
48
Commissioner Price asked if staff could follow up on this point. She said she had 49
brought this up before. 50
Travis Myren said staff would follow up. 51
12
Travis Myren said he wanted to confirm the two points to include in creating the grant 1
report: the signage showing wattage, energy savings, education signage, etc.; and the County’s 2
on-going participation and on-going reporting by Brennan Bouma (per Chair Rich) 3
Travis Myren asked if an annual review of the projects, how they have performed over 4
time, would be sufficient. 5
Chair Rich said everything the County spends this ¼ cent tax on should be measured. 6
Commissioner Marcoplos referred to page 8, and read the following: “The rooftop solar 7
projects proposed for each school district is proposed to work through a grant to provide the 8
schools with flexibility while preserving the ability of the County to track progress and impact.” 9
He said this says the grantee must provide a reference of sharing information in a report. 10
Commissioner Marcoplos said it is the Climate Council’s practice that everyone at the 11
table is sharing information about their projects, and it is important to learn collectively. 12
Commissioner Dorosin said suggested that a quarterly report come back on all of these 13
projects, such as weatherizations. 14
Commissioner Dorosin reflected on the process of this particular issue. He said two 15
weeks ago the schools did not want these projects, and now the schools have reviewed and 16
accepted the projects. He said the process worked very well. 17
Chair Rich said the timeframe was good. 18
Commissioner McKee said he has no doubt the solar projects will be beneficial in the 19
long run, but he did have an issue with the process. He said he believed the Board could have 20
addressed, and reduced, school capital projects already in the queue that have equal climate 21
value, thus killing two birds with one stone. He said the Board set an expectation and backed 22
the schools in a corner, and he does not blame the schools for taking the project at this point, if 23
the alternative was to refuse it and complete no projects. He said he will vote against this item. 24
Commissioner Dorosin said Commissioner McKee’s characterization of the process was 25
not accurate. He said if the schools had other projects, the Board invited the schools to submit 26
them to the Board for evaluation. 27
Commissioner Bedford said she is glad there is going to be a subcommittee to work on 28
the process of how projects are bought forward in the future. 29
Chair Rich said there is a difference between efficiency projects and climate mitigation 30
projects. She said the solar panels project is a climate mitigation project, which is what the tax 31
is for. 32
Commissioner Marcoplos said it is his understanding that every school board member 33
voted in favor of these projects. 34
Commissioner McKee said he has had off line conversations with the school board 35
members, and he stands by his comments and vote. 36
Commissioner Dorosin said this process started in January, and not two weeks ago. He 37
said if Commissioner McKee has other information he should share it in the BOCC meetings, as 38
it would be good to know. 39
Commissioner Price said she had conversations with school board members and chairs, 40
who initially felt out of the loop on this project, but now all seem to be on the same page. She 41
said she is glad the process will be reviewed. 42
Chair Rich said this project was discussed at school collaboration months ago, and the 43
schools had more than two weeks. 44
Commissioner McKee said he had conversations with school board members, and he 45
feels the two-week notice did back the schools into a corner. He said individual school board 46
members did not know details about these projects, nor did their staff. He said County staff 47
should have done a better job of raising it up the seniority ladder. 48
49
13
A motion was made by Commissioner Marcoplos, seconded by Commissioner Dorosin 1
for the Board to approve funding for the recommended Solar for Schools Grant program for FY 2
2019-20 as outlined in the attached report in the abstract with revisions. 3
4
VOTE: Yeas, 6; Nays, 1 (Commissioner McKee) 5
6
7. Reports 7
NONE 8
9
8. Consent Agenda 10
11
• Removal of Any Items from Consent Agenda 12
Commissioner Price asked to remove items 8-f and 8-h. 13
Commissioner Dorosin asked to remove item 8-b to be read aloud 14
15
• Approval of Remaining Consent Agenda 16
17
A motion was made by Commissioner McKee, seconded by Commissioner Bedford to 18
approve the remaining items on the Consent Agenda. 19
20
VOTE: UNANIMOUS 21
22
• Discussion and Approval of the Items Removed from the Consent Agenda 23
24
8-b Fair Housing Month Proclamation 25
The Board considered voting to approve a proclamation designating April 2020 as Fair 26
Housing Month in Orange County, North Carolina. 27
28
Commissioner Dorosin read the resolution: 29
30
ORANGE COUNTY BOARD OF COMMISSIONERS PROCLAMATION 31
FAIR HOUSING MONTH 32
33
WHEREAS, April 11, 2020 marked the 52nd anniversary of Title VIII of the Civil Rights 34
Act of 1968 (formally known as the Fair Housing Act) and the 37th 35
anniversary of the North Carolina Fair Housing Act prohibiting 36
discrimination in housing on the basis of race, color, sex, religion, 37
national origin, disability and familial status; and 38
39
WHEREAS, the Orange County Board of Commissioners enacted the Orange County 40
Civil Rights Ordinance on June 6, 1994, which affords to the residents of 41
Orange County the protections guaranteed by the Fair Housing Act and 42
additionally encompasses the protected classes of Veteran Status and 43
Age; and 44
45
WHEREAS, Orange County and the U. S. Department of Housing and Urban 46
Development as well as concerned residents and the housing industry 47
are working to make fair housing opportunities possible for everyone by 48
encouraging others to abide by the letter and the spirit of fair housing 49
laws; and 50
51
14
WHEREAS, the U.S. Department of Housing and Urban Development annually 1
declares the month of April as National Fair Housing Month, designating 2
Call HUD: Because Sexual Harassment In Housing is Illegal as the 3
national theme and Orange County has designated Closing the Door on 4
Housing Discrimination as its theme in 2020; and 5
6
WHEREAS, despite the protections afforded by the Orange County Civil Rights 7
Ordinance and the Fair Housing Act, illegal housing discrimination still 8
occurs in our nation and within our County; and 9
10
WHEREAS, by supporting and promoting fair housing and equal opportunity, we are 11
contributing to the strength of our County, State and Nation; 12
13
NOW, THEREFORE, we, the Board of County Commissioners of Orange County North 14
Carolina, do proclaim April 2020 as FAIR HOUSING MONTH and commend this 15
observance to all Orange County residents. 16
17
This the 21st day of April 2020. 18
19
A motion was made by Commissioner Dorosin, seconded by Commissioner Greene to 20
approve the proclamation. 21
22
VOTE: UNANIMOUS 23
24
8-f Fiscal Year 2019-20 Budget Amendment #8 25
26
The Board considered voting to approve budget and grant project ordinance 27
amendments for fiscal year 2019-20 28
29
Commissioner Price commended Animal Services for getting the $20,000 grant. 30
Commissioner Price said she also wanted to commend the Friends of the Orange 31
County Library for providing additional funding for its summer reading program. 32
33
A motion was made by Commissioner Price, seconded by Commissioner Dorosin to 34
approve budget and grant project ordinance amendments for fiscal year 2019-20 35
36
VOTE: UNANIMOUS 37
38
h. Change in BOCC Meeting Schedule for 2020 39
The Board considered voting to change the Board of Commissioners’ meeting calendar 40
for 2020 to make all scheduled meetings in May virtual meetings 41
42
Commissioner Price said she was not aware of the stay at home orders being extended 43
into May, and asked if there is a reason that the BOCC will meet virtually until the end of May. 44
Donna Baker said the stay at home order has not been extended, but staff thought it 45
more efficient to change the BOCC Meeting calendar for the month of May to virtual meetings, 46
so as not to have to constantly to publicize meetings back and forth. She said most other 47
governmental entities are doing the same. 48
49
15
A motion was made by Commissioner Price, seconded by Commissioner McKee to 1
approve to change the Board of Commissioners’ meeting calendar for 2020 to make all 2
scheduled meetings in May virtual meetings 3
4
VOTE: UNANIMOUS 5
6
a. Minutes 7
The Board approved the draft minutes from the April 7, 2020 BOCC Virtual Business Meeting as 8
submitted by the Clerk to the Board. 9
b. Fair Housing Month Proclamation 10
The Board approved a proclamation designating April 2020 as Fair Housing Month in Orange 11
County, North Carolina. 12
c. Refunding a Portion of the Solid Waste Programs Fee for Residents Being Provided 13
Curbside Recycling Service by the City of Mebane 14
The Board authorized providing refunds for the last three years for the portion of the Solid 15
Waste Program fee allocated to curbside recycling to single family homes in the City of Mebane 16
that pay for and receive curbside recycling from the City of Mebane. 17
d. Approval of a Grace Period for the Registration and Renewal Process for Orange 18
County Beverage Licenses through July 15, 2020 19
The Board approved a resolution, which is incorporated by reference, establishing a grace 20
period for the registration and renewal of Orange County Beverage Licenses through July 15, 21
2020 due to the Covid-19 Pandemic and the State of Emergency issued by Governor Roy 22
Cooper on March 10, 2020, and the Declaration of an Orange County State of Emergency to 23
Order the Public to Stay at Home in order to slow the further spread of COVID-19. 24
e. Adoption of the Final Financing Resolution Authorizing the Issuance of $40,750,000 in 25
Installment Purchase Financing for Various Capital Investment Plan Projects 26
The Board adopted the final financing resolution, which is incorporated by reference, authorizing 27
the borrowing of approximately $40,750,000 in installment financing to finance capital 28
investment projects and equipment for the fiscal year, including amounts to pay transaction 29
costs. 30
f. Fiscal Year 2019-20 Budget Amendment #8 31
The Board approved budget and grant project ordinance amendments for fiscal year 2019-20 32
for Animal Services; Social Services; the Health Department; Library Services; New Hope 33
Volunteer Fire Department; and the Planning and Inspections Department. 34
g. Approval of a Lease for a Section of the Roof and Wall of the Sportsplex to Cellco 35
Partnership (Verizon Wireless) for Installation of a Mini Cell Phone Tower 36
The Board approved a five year lease agreement with Cellco Partnership (dba Verizon 37
Wireless) for space on the wall and roof of the Sportsplex, located at 101 Meadowlands Drive in 38
Hillsborough, for the installation, operation and maintenance of communications equipment; and 39
authorize the Chair to sign the Resolution for Lease, and the Manager to sign the Non-40
Disturbance and Attornment Agreement, and Lease Agreement upon final review by the County 41
Attorney. 42
h. Change in BOCC Meeting Schedule for 2020 43
The Board voted to change the Board of Commissioners’ meeting calendar for 2020 to make all 44
scheduled meetings in May virtual meetings. 45
46
9. County Manager’s Report 47
Bonnie Hammersley said staff is currently putting together a recovery team with the 48
jurisdictions and towns. 49
Bonnie Hammersley said staff is monitoring all situations and documenting all funding. 50
She said she is awaiting information from the towns as to their proposed members. 51
16
Bonnie Hammersley said there is a virtual BOCC work session on April 23rd and she 1
reviewed the agenda. 2
Bonnie Hammersley said there will be a joint virtual meeting on April 28th with the BOCC 3
and both school boards of education. 4
5
10. County Attorney’s Report 6
John Roberts said the General Assembly (GA) is planning to convene for a short session 7
on April 28th, and will discuss a lot of Covid-19 issues. He said the GA is looking at a virtual 8
meeting bill, which may include that closed sessions may not be held virtually. He said he will 9
keep the Board posted on any changes. 10
John Roberts said the County has suspended its collection accounts. 11
John Roberts referenced an email, received earlier today, from Annette Moore, Human 12
Rights and Relations Director, on the eviction diversion program. 13
14
11. *Appointments 15
NONE 16
17
12. Information Items 18
19
• April 7, 2020 BOCC Meeting Follow-up Actions List 20
• April 1, 2020 Alcoholic Beverage Control (ABC) Board Letter to Board of Commissioners 21
• Memorandum - Financial Report for Third Quarter of FY 2019-20 22
23
13. Closed Session 24
NONE 25
26
14. Adjournment 27
28
A motion was made by Commissioner Greene, seconded by Commissioner Marcoplos 29
to adjourn the meeting at 8:31 p.m. 30
31
VOTE: UNANIMOUS 32
33
34
Penny Rich, Chair 35
36
37
Donna S. Baker 38
Clerk to the Board 39
40
41