The URL can be used to link to this page

Home My WebLink AboutAgenda - 04-21-20; 8-f - Fiscal Year 2019-20 Budget Amendment #8 1 ORD-2020-009 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 2020 Action Agenda Item No. 8-f SUBJECT: Fiscal Year 2019-20 Budget Amendment #8 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1 . Budget As Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-to-Date Budget Summary Attachment 3. New Hope Fire Department Letter of Request PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2019-20. BACKGROUND: Animal Services 1. Orange County Animal Services has received notification of a $20,000 grant award from the Petco Foundation. These funds will be used toward medical treatment for adoptable animals. This budget amendment provides for the receipt of these grant funds and establishes the following grant project ordinance: (See Attachment 1, column #1) Petco Foundation Grant($20,000) - Project# 71381 Revenues for this project: Current FY 2019-20 FY 2019-20 FY 2019-20 Amendment Revised Petco Foundation Grant Funds $0 $20,000 $20,000 Total Project Funding $0 $20,000 $20,000 Appropriated for this project: Current FY 2019-20 FY 2019-20 FY 2019-20 Amendment Revised Petco Foundation Grant $0 $20,000 $20,000 Total Costs $0 $20,000 $20,000 2 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Social Services 2. The Department of Social Services has been awarded an additional $4,397 in Emergency Solutions Grant funds to be used for rapid rehousing financial assistance. This budget amendment provides for the receipt of these additional grant funds, and amends the following grant project ordinance: (See Attachment 1, column #2) Emergency Solutions Grant ($4,397) - Project# 71084 Revenues for this project: Current FY 2019-20 FY 2019-20 FY 2019-20 Amendment Revised Emergency Solutions Grant $503,061 $4,397 $507,458 Total Project Funding $503,061 $4,397 $507,458 Appropriated for this project: Current FY 2019-20 FY 2019-20 FY 2019-20 Amendment Revised Emergency Solutions Grant $503,061 $4,397 $507,458 Total Costs $503,061 $4,397 $507,458 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Health Department 3. The Health Department has been awarded $2,500 in grant funding from Delta Dental. These funds will be used to purchase educational supplies for the mobile dental clinic program. This budget amendment provides for the receipt of these additional funds for the above stated purpose. (See Attachment 1, column #3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impact is applicable to this item: • CLEAN OR AVOIDED TRANSPORTATION Implement programs that monitor and improve local and regional air quality by 1) promoting public transportation options, 2) decreasing dependence on single- occupancy vehicles, and 3) otherwise minimizing the need for travel. 3 Library Services 4. Orange County Library Services has received additional funds of$7,741 from the Friends of the Orange County Library. These funds will be used to support the Library's Summer Learning program. This budget amendment provides for the receipt of these additional funds for the above stated purpose. (Attachment 1, column #4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. New Hope Volunteer Fire Department 5. The New Hope Volunteer Fire Department has requested $75,000 of their district's available unassigned fund balance to be used for the following items 1) $35,000 for the purchase of an Utility Task Vehicle (UTV) and trailer for use in areas that normal apparatus cannot reach; it has fire and EMS capabilities and will be a tremendous asset in wooded areas with trails too small for a normal vehicle to reach; and 2) $40,000 to begin replacing mobile radios. With this appropriation, approximately $102,800 remains in the district's unassigned fund balance. This budget amendment provides for the appropriation of $75,000 from the district's fund balance for the above stated purposes. (See Attachment 1, column #5 and Attachment 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Planning and Inspections Department 6. At its March 24, 2020 meeting, the Board of County Commissioners approved a consultant contract, not to exceed $287,218, to update the 2017 Orange County Transit Plan analyzing revenues and expenditures through 2040. This contract amount will be 100% reimbursed from the Article 43 Transit Tax proceeds. This budget amendment provides for the receipt of these reimbursement funds to cover the cost of the consultant contract. (See Attachment 1, column #6) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means 4 that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies. • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impact is applicable to this item: • CLEAN OR AVOIDED TRANSPORTATION Implement programs that monitor and improve local and regional air quality by 1) promoting public transportation options, 2) decreasing dependence on single- occupancy vehicles, and 3) otherwise minimizing the need for travel. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with the Budget Amendment items other than the ones stated in Items #3 and #6 above. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2019-20 and increases the General Fund by $297,459, the Grant Project Fund by $24,397, and the Fire Districts Fund by $75,000. RECOMMENDATION(S): The Manager recommends the Board approve the budget and grant project ordinance amendments for fiscal year 2019-20. Attachment 1. Orange County Proposed 2019-20 Budget Amendment The 2019-20 Orange County Budget Ordinance is amended as follows: Housing and Community 4.Library SerAces- 6.Planting and 2.Social Services- 3.Health Department- 5.New Hape Fire Development-Transfer rsciept of addition al Inspections-receipt of eceipt of additional raciept of$2,500 in grant Deparment-fund ofsmicCounty L,0 from he cept 1. ofa$ennces- r funds of$],]4l form the8fromfundsof EntUmbrance Orange Count Local Budget as Amended Emergency Solutions Dental to a Delta balancea1y)for a of reimbursement y 9 scapl of$20.000 grent Friends of the Orange $287219 from Article 43 Budget as Amended Original Budget Budget 85 Amended Grantfunds a($4,39]to Dental to be used to $]5,000 for the Carry Forward3 Rent Supplement ThrOUgh BOA#7-A award form the Pelco be used far repid d purchase educational County Library to be pubbryas.0 a Utility Transit consuloseds to Through BOA#8 Program to the Risk Foundation api purc used to support the skV ry hlreaconsulfant to rehousing financial supplies for the mobile Task Vehicle(UN);and MDisplionand Housing assistance dental clinic program Leannins Sum replacement radios upCoudate the20770ranga Displacement Fund Learning pogrem County Transit Plan General Fund Revenue Property Taxes $ 165,153,931 $ $ 165,153,931 $ $ 165,153,931 $ $ $ $ $ $ $ 165,153,931 Sales Taxes $ 25,372,861 $ $ 25,372,861 $ $ 25,372,861 $ $ $ $ $ $ $ 25,372,861 License and Permits $ 313,260 $ $ 313,260 $ $ 313,260 $ $ $ $ $ $ $ 313,260 Health $ 1,613,302 $ 1,613,302 $ 1,662,322 $ 2,500 $ 1,664,822 Intergovernmental $ 18,278,612 $ $ 18,278,612 $ $ 19,019,547 $ $ $ 2,500 $ $ $ $ 19,022,047 Charges for Service $ 12,704,833 $ $ 12,704,833 $ $ 12,853,506 $ $ E $ $ $ $ 12,853,506 Investment Earnings $ 415,000 $ 415,000 $ 449,721 $ 449,721 Miscellaneous $ 3,040,769 $ 3,040,769 $ 3,320,456 $ 7,741 $ 287,218 $ 3,615,415 Transfers from Other Funds $ 4,034,600 $ 4,034,600 $ 4,034,600 $ 4,034,600 Alternative Financing E E $ 254,953 $ 254,953 Fund Balance $ 7,808,00E $ 1,468,810 $ 9,276,81E $ 9,253,092 $ 9,253,092 Total General Fund Revenues E 237,121,572 E 1,468,810 E 238,590,682 $ $ 240,025,927 E E E 2,500 E 7,741 E E 287,218 E 240,323,38E Expenditures Support Services $ 12,465,362 $ 421,862 $ 12,887,224 $ $ 11,996,733 $ $ $ E $ $ $ 11,996,733 General Government $ 23,540,653 $ 104,565 $ 23,645,218 $ $ 23,825,178 $ $ $ $ $ $ $ 23,825,178 Non-Departmental $ 597,490 $ 29,339 $ 626,829 $ 626,829 $ 287,218 $ 914,047 Community Services $ 14,421,090 $ 196,963 $ 14,618,053 $ $ 14,915,596 $ $ $ $ $ $ 287,218 $ 15,202,814 Health $ 10,608,199 $ 167,798 $ 10,775,997 $ 10,979,756 $ 2,500 $ 10,982,256 Library Services $ 2,443,338 $ $ 2,443,338 $ 2,496,753 $ 7,741 $ 2,504,494 Human Services $ 40,822,906 $ 410,483 $ 41,233,389 $ (100,000) $ 42,441,514 $ $ $ 2,500 $ 7,741 $ E $ 42,451,755 Public Safety $ 26,643,096 $ 334,937 $ 26,978,033 $ $ 27,539,141 $ $ E - - -E $ E $ 27,539,141 Education $ 111,279,115 $ 111,279,115 $ 111,279,115 - - - $ 111,279,115 Transfers Out E 7,949,650 E E 7,848,650 $ 100,000 s 8,028,650 $ 8,028,650 Total General Fund Appropriation $ 237,121,872 E 1,468,810 E 238,590,682 $ S 240,025,927 E E $ 2,500 $ 7,741 E $ 287,218 E 240,323,38E s s s s s s s a s s s s Fire District Funds Revenues Property Tax 1$ 6,262,8701 1$ 6,262,870 1 1$ 6,262,8701 1 1 1 1 1 1$ 6,262,870 Intergovernmental E E S E Investment Earnings $ 9,850 $ 91850 $ 9,850 $ 9,850 Appropriated Fund Balance 1$ 40,000 1 1$ 40,000 1 1$ 70,0001 1 1 1 1$ 75,0001 1$ 145,000 Total Fire Districts Fund Revenue I E 6,312,7201 E I E 6,312,720 1 1$ 6,342,720 E I E I E I E I E 75,000 E I E 6,417,720 Expenditures Remittance to Fire Districts 1$ 6,312,7201 E 1$ 6,312,720 1 1$ 6,342,7201 1 1 1 1$ 75,0001 1E 6,417,720 Grant Project Fund Revenues Intergovernmental 1$ 144,765 $ 144,765 1$ 741,3301 1$ 4,397 $ 745,727 Charges for Services $ 65,Goo $ 65,000 $ 85,000 $ 85,000 Transfer from General Fund $ 57,043 $ 57,043 $ 57,043 $ 57,043 Miscellaneous E $ 40,000 $ 20,000 $ 60,000 Transfer from Other Funds E $ E Appropriated Fund Balance $ 4,421 $ 1,691 $ 6,112 $ 6,112 $ 6,112 Total Revenues $ 271,229 $ 1,691 $ 272,920 $ - $ 929,485 $ 20,000 $ 4,397 $ - $ - $ - $ - $ 953,882 Expenditures Electric Vehicle Charging Stations $ $ 147,247 $ 147,247 Support Services $ - $ $ - $ - $ 147,247 $ $ $ $ $ $ $ 147,247 Petco Foundation Grant-Animal Services $ $ 20,000 $ 20,000 Petco Foundation Grant W BC-Animal Service $ $ $ 40,000 $ 40,000 Community Services $ - $ - $ - $ - $ 40,000 $ - $ - $ - $ - $ $ $ 60.000 Senior Citizen Health P-tion(Wellness) $ 141,464 $ 1,691 $ 143,155 $ 163,155 $ 163,155 Human Rights 6 Relations HUD Grant(Mufti-Yr) E $ 227,509 $ 227,509 Emergency Solutions Grant-DSS(Multi-Yr) $ $ 40,000 $ 4,397 $ 44,397 United Way-FSA-Health(Multi-Yr) E E $ 31,809 $ 31,809 Outreach Literacy Time to Read-Library $ 94,765 $ 94,765 $ 94,765 1 $ 94,765 Human Services $ 236,229 $ 1,691 $ 237,920 $ - $ 557,238 $ - $ 4,3971$ -1 E -1 E -1 E -i E 561,635 EM Performance Grant $ 35,000 $ 35,000 $ 35,000 $ 35,000 Local Reentry Council Grant-CJRD $ $ 150,000 $ 150,000 Public Safety $ 35,000 $ - $ 35,000 $ - $ 185,000 $ - $ - $ - $ - $ - $ - $ 185,000 Total Expenditures $ 271,229 $ 1,691 $ 272,920 $ - $ 929,485 $ - $ 4,397 $ -1 E -1 E -1 E - $ 953,882 t Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2019-20 General Fund Budget Summary Original General Fund Budget $237,121,872 Additional Revenue Received Through Budget Amendment#8 (April 21, 2020) Grant Funds $256,953 Non Grant Funds $1,499,475 General Fund - Fund Balance for Anticipated Paul: Appropriations (i.e. Encumbrances) $1,468,810 increase a .50 FTE Navigator General Fund - Fund Balance Appropriated to position in Health Department Cover Anticipated and Unanticipated to 1.00 FTE thru FY 19-20 (BOA#1); increase a .75 FTE Expenditures ($23,724) Navigator position to 1.00 Total Amended General Fund Budget $240,323,386 FTE thru FY 19-20, and Dollar Change in 2019-20 Approved General moves both temporary FTE Fund Budget $3,201,514 increases for these Navigators from % Change in 2019-20 Approved General Fund Fund (BOA#2); inn Grant increase a Budget 1.35% 1.0 FTE Deputy Sheriff I - SRO Position (BOA#2-A); Authorized Full Time Equivalent Positions increase a 1.0 FTE time- Original Approved General Fund Full Time limited Human Services Specialist position in DSS Equivalent Positions 945.470 (BOA#3-A); change Social Original Approved Other Funds Full Time Worker II position in Dept. on Equivalent Positions 98.350 Aging from time-limited otall Approvedu - ime- quiva ent permanent; no change in # _c rrr_ min u�� Positions for Fiscal Year 2019-20 1,043.820 NEW HOPE Street Address(Station 1): Mailing Address: 7 o�•b 4012 Whitfield Road P.O.Box 16484 4 : Chapel Hill,NC 27514 Chapel Hill,NC 27516 Phone:(919)493-1001 www.newhopefiire.com "RE°EP Fax: (919)419-0241 New Hope Volunteer Fire Department of Orange County, Inc. March 24,2020 Hi Paul, Hope you are well! New Hope would like to request a distribution from our fund balance. Total of$75,000, below is what the distribution would be for: 1) $35,000, we purchased an UTV and trailer for use in and around our district for areas that normal apparatus cannot reach, it has fire and EMS capabilities and will be a huge asset in our wooded areas with trails too small for a normal size vehicle to reach. 2) $40,000,this would be used to begin replacing our mobile radios (we're told that many of them will be obsolete by 2025) we plan to replace these over several years, our estimates for this are $200k. Thanks, Cliff Carroll New Hope FD