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HomeMy WebLinkAbout2020-249-E AMS - Stewart Cooper Newell Efland Stand alone station amendment DocuSign Envelope ID:A8AB5691-FE14-4D7D-A360-BA91CC31C7A3 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT("Amendment") is made and entered into this 6th day of April, 2020 by and between ORANGE COUNTY (hereinafter referred to as "County") and STEWART-COOPER-NEWELL ARCHITECTS (hereinafter referred to as"Consultant"). WITNESSETH: THAT WHEREAS, the County and Consultant entered into a contract dated June 3, 2019, (hereinafter the "Original Agreement"), for the provision of consulting services for the refraining of housing program offerings to the County; and WHEREAS, the County and Consultant desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed as of February 28, 2022. 2. Exhibit 1 to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: Proposal Dated: January 10, 2020 Rev 3-26-2020 - This project includes the design of a new 5,000 square foot building (conventional construction) that will house the County's Emergency Management Substation #4 on the 3.7 acre property. The new building will feature bunk rooms, decontamination, laundry, kitchen, dayroom, restrooms, offices, storage, ambulance bays and other amenities as generally outlined in the 2014 prototype study. Along with the new facility, the existing 4,260 square foot, load bearing masonry building located on the same site at 3800 Hwy 70, Efland NC shall be renovated to be used as the County Morgue. There are no new planned additions. The current plan is that the building's structural system will be modified to accommodate new openings in existing walls, new electrical, and HVAC work will be required along with new restrooms and minor interior layout changes. There is a credit of$71,027.40 removed from the original contract, and an addition of$281,200 for the new design. 3. Article 5, Section 5.1.1 is amended to reflect a maximum payable not-to-exceed amount of Three Hundred Eighty Thousand, Four Hundred Fifty Two Dollars and Sixty Cents ($380,452.60). This total includes the original contract amount of$170,280. Credit of$71,027.40 unused funds, for a total Original contact amount of$99,252.60. Original Contract of$99,252.60 + Change Amendment One $281,200 = maximum payable not-to-exceed amount of$380,452.60. 4. Except for the changes made herein,the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event that there is a conflict between the Original Agreement and this Amendment,this Amendment shall control. DocuSign Envelope ID:A8AB5691-FE14-4D7D-A360-BA91CC31C7A3 IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY f�atituit.�a+uwty 4/9/2020 �+mZS �{ �0 4/6/2020 Bonnie Hammersley James Stumbo County Manager Principle DocuSign Envelope ID:A8AB5691-FE14-4D7D-A360-BA91CC31C7A3 S Stewart • Cooper • Newell January 10, 2020 (revised 3-26-20) Ms. Angle Barnes Capital Projects Manager Orange County Asset Management Services 131 West Margaret Lane Hillsborough, NC 27278 Re: Professional Services Proposal Design of a new EMS Station and Renovation of Existing Facility for County Morgue Dear Ms. Barnes, Thank you for the opportunity to provide this proposal for professional services for the New EMS Station and the County Morgue renovation project. The project includes the design of a new 5,000 sf building (conventional construction)that will house the County's EMS on the 3.7 acre property. The new building will feature bunk rooms, decon laundry, kitchen, dayroom, restrooms, offices, storage, ambulance bays and other amenities as generally outlined in the 2014 prototype study. Along with the new facility,the County has a roughly 4,260 sf existing load bearing masonry building located on the same site at 3800 Hwy 70, Efland,NC with the intentions of renovating it to be used as the County Morgue. There are no planned additions. The current plan is that the building's structural system will be modified to accommodate new openings in existing walls, new electrical and HVAC work will be required along with new restrooms and minor interior layout changes. At the County's request, we are proposing the following scope of services; - Standard Architectural, Civil (including stormwater management and landscaping), Structural, Plumbing, Mechanical, and Electrical Design (including solar design) for existing building to be renovated and proposed new building - Telcom and Data system pathway infrastructure and coordination with county vendors is included; however, design of voice and data cabling and systems is not. - Standard Fire Protection Design if desired for the new facility - Professional cost estimating - A construction period of a maximum of 12 months is assumed for construction administration purposes. architecture James C.Stewart,AIA I Kenneth C. Newell,AIA I James R.Stumbo,AIA needs assessment 719 East Second Avenue•Gastonia, NC 28054 master planning P: 704.865.6311 1 interiors F:704.865,0046 consulting 1.800.671.0621 www.scn-architects.com DocuSign Envelope ID:A8AB5691-FE14-4D7D-A360-BA91CC31C7A3 The proposed fee to provide the above services shall be: EMS Station $180,000 County Morgue $85,200 Reimbursables $16,000 estimated, will be billed per attached rate sheet Total: $281,200 Exclusions: - No testing of existing structure is included to determine existing masonry reinforcement placement. This, if needed, will be provided by the owner. The design team will assist the owner in acquiring these services. - No surveying or geotechnical exploration is included; however, the design team will assist the owner with acquiring these services. - The facility will not be LEED certified and therefore no LEED design or certification services are included. Our proposed schedule for the project is: Schematic Design: Feb3 - March 16 Design Development: March 17—May 15 Construction Drawings: May 18 —August 14 Permit Review: August 17— September 18 Bidding: September 21 —October 19 County Approval 1 Contracts: October 20—November 20 Construction Administration: Dec2020—Dec2021 Closeout/Occupancy: Jan 2022 We look forward to serving the County on this important project. Please let me know if you have any questions regarding this proposal or would Iike any additional information. n rel Jame . St bo, AIA, LEED-AP BD+C ARCHITECTURE PLANNING INTERIORS 2 CONSULTING DocuSign Envelope ID:A8AB5691-FE14-4D7D-A360-BA91CC31C7A3 77/3/2019 E(MM/DDYYY) �® /Y CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Pamela Paul Watson Insurance Agency, Inc. PHONE FAX 245 East Second Avenue WC No Ext:704-854-4656 A/C No):704-866-9866 PO Box 879 ADDRESS: ppaul@watsoninsurance.com Gastonia NC 28053-0879 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Cincinnati Insurance Company 10677 INSURED STEWART-01 INSURER B:Travelers Casualty&Surety Company of America 19038 Stewart-Cooper-Newell Architects, P.A.719 East Second Ave INSURERC:Accident Fund National Insurance Company 12305 Gastonia NC 28054 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1999496259 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR IN SD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY Y EPP0184359 7/7/2019 7/7/2020 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREM SES Ea occurrrence $500,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY� PECOT- LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y EBA0184359 7/7/2019 7/7/2020 COMBINED SINGLE LIMIT $500,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ X OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED �( NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident A X UMBRELLALIAB X OCCUR Y EPP0184359 7/7/2019 7/7/2020 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$n $ C WORKERS COMPENSATION WCV6145835 7/7/2019 7/7/2020 X PER OTH- P AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE NIA E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Professional Liability 105598431 4/17/2019 4/17/2020 Occurence $1,000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Orange County 131 West Margaret Lane AUTHORIZED REPRESENTATIVE Hillsborough NC 27278 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD