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HomeMy WebLinkAbout2020-220-E AMS - Racanelli PFAP sprinkler heads and lights repair DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF [Departmental Use Only] TITLE Sprinkler Light FY 2019-2020 NORTH CAROLINA CONSTRUCTION AGREEMENT UNDER$250,000.00 ORANGE COUNTY THIS CONSTRUCTION AGREEMENT (hereinafter called "Agreement"), made as of the 19th day of March, 2020, by and between Racanelli Construction South, Inc., (hereinafter called the "Contractor"), and Orange County, a political subdivision of the State of North Carolina, (hereinafter called the "County," "Orange County," and/or"Owner"). WITNESSETH: That the Contractor and the Owner, for the consideration herein named, agree as follows: 1. CONTRACT DOCUMENTS; PRIORITY The Contract Documents consist of this Agreement, the Request for Proposals, Proposal, Construction Drawings, and Written Specifications. The Contract Documents form the Contract. In the event of any inconsistency between or among the Contract Documents the Contract Documents shall be interpreted in the following order of priority: a. This Agreement. b. Designer Approved Bulletins and/or Field Orders. c. Request for Proposals and addenda thereto. d. Proposal. 2. SCOPE OF WORK The Contractor shall furnish and deliver all of the materials, and perform all of the work required by this Agreement within the time period stipulated in a written Notice-to-Proceed to be executed by the Contractor and Owner and in accordance with the following enumerated documents, which are made a part hereof as if fully contained herein: a. Construction Drawings prepared by N/A (Sheet dated ) b. Written specifications prepared by the project engineer. c. Racanelli Construction South, Inc. proposal dated March 10 & 13, 2020 which fully describes the work to be performed. Such work will hereafter be called the "Work". d. Related documents listed under Section 1 above. 3. TERM AND SCHEDULING Revised 11/19 1 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF a. The Contractor agrees to commence work pursuant to the written Notice to Proceed. b. The Contractor agrees to complete substantially all Work by May 1, 2020. c. Time is of the essence with respect to all dates specified in the Contract Documents as Completion Dates. d. The Contractor shall perform the Work in the time, manner, and form required by the Contract Documents and as stipulated in a written Notice-to-Proceed to be executed by the Contractor and Owner. e. It is expressly understood that the Owner will employ other contractors to perform work as a part of the Project whose work will be performed simultaneously and sequentially with the performance of the Work by the Contractor. It shall be necessary for the Contractor to coordinate its activities with such other contractors, particularly with respect to access to work areas, storage of materials and other common facilities. f. Should the Owner determine that the Contractor is behind schedule Owner may require, at no additional cost to the Owner, the Contractor to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform the Work in accordance with the approved project schedule. 4. STANDARD OF CARE a. The Contractor shall exercise reasonable care and diligence in performing the Work in accordance with the highest generally accepted standards of this type of Contractor practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Contractor is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work. b. The Contractor shall not load or permit any part of the Work to be loaded with a weight that will endanger its safety, intended performance or configuration. c. Contractor shall be responsible for all errors or omissions caused by its employees, agents, contractors, or assigns in the performance of the Agreement. Contractor shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the Owner. d. Contractor is an independent contractor of Owner. Any and all employees of the Contractor engaged by the Contractor in the performance of any work or services required of the Contractor under this Agreement, shall be considered employees or agents of the Contractor only and not of the Owner, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Contractor. e. If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Contractor represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, Revised 11/19 2 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. f. The Contractor is responsible for all physical damage to owned or rented machinery, tools, equipment, forms, and other items owned, rented or used by the Contractor and/or Subcontractor(s) in the performance of the Work including all of Owner's property in Contractor's care, custody, or control, and all such property while it is in transit. g. The Contractor is solely responsible for obtaining all permits necessary to complete the Work in compliance with all local, state, and federal laws. 5. PAYMENT & TAXES a. The Owner hereby agrees to pay to the Contractor for the faithful performance of this Agreement, and the Contractor hereby agrees to perform all of the Work for a sum not-to- exceed Nine Thousand Four Hundred Fourteen Dollars ($9,414,00). Not later than the fifth (5th) day of each calendar month the Contractor shall submit to the Owner's Representative, generally the architect if an architect is retained on the Work, a Request for Payment for work done during the previous calendar month. i. The Request for Payment shall be in form of a standardized invoice or AIA Document G702-703 appropriately addressed to Owner's Representative at PO Box 8181, Hillsborough, NC 27278 and shall show substantially the value of work done during the previous calendar month. ii. The amount due for payment shall be ninety-five percent (95%) of the value of work completed since the last Request for Payment and this amount shall be paid by the Owner on or before the last business day of the month. Owner shall retain five percent(5%). 1. Upon Owner's Representative's certification that ninety percent (90%) of the Work has been satisfactorily completed retainage may be discontinued. Retainage may be discontinued, at Owner's Discretion, so long as work continues to be completed satisfactorily and on schedule. iii. Final payment shall not be due to the Contractor until thirty (30) days after one hundred percent (100%) of the Work, including punch list work, has been satisfactorily (as determined by the County) completed and an appropriate affidavit as required in Section 7(c)below has been received by Owner. b. Should Owner reasonably determine that Contractor has failed to perform the Work related to a Request for Payment, Owner, at its discretion may provide the Contractor ten (10) days to cure the breach. Owner may withhold the accompanying payment without penalty until such time as Contractor cures the breach. i. Should Contractor or its representatives fail to cure the breach within ten (10) days, or fail to reasonably agree to such modified schedule, Owner may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Contractor. ii. This section shall not be interpreted to limit the definition of breach to the failure to perform the Work related to a Request for Payment. c. The Contractor has included in the Contract Price and shall pay all taxes assessed by any authority on the Work or the labor and materials used therein. It shall be the Contractor's Revised 11/19 3 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF responsibility to furnish the Owner documentary evidence showing the materials used and sales and use tax paid by the Contractor and each of its subcontractors. 6. INSURANCE AND BONDS a. Minimum requirements — Contractor shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.oran eg countync. o�partments/purchasing_division/contracts.php). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Contractor shall not commence construction work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. b. Performance Bonds — Contractor shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising under any of the Contract Documents or related in any way to the Work. Contractor shall immediately furnish a copy of such bonds to any requesting person who appears to be a potential beneficiary of bonds covering payment obligations arising under any of the Contract Documents. This subsection 6(b) applies only to Contracts of fifty thousand dollars ($50,000.00) or more where the total cost for the project is three hundred thousand dollars ($300,000.00) or more. 7. INDEMNITY a. To the extent authorized by North Carolina law the Contractor shall indemnify, without limitation, and hold harmless to the maximum extent permitted by law the Owner and its agents and employees from and against any and all claims, damages, losses and expenses, including attorney's fees, arising out of or resulting from the performance or nonperformance of the Work, provided that any such claim, damages, loss or expense (A) is attributable to bodily injury, sickness, disease or death or injury to, or destruction of, property, including the loss of use resulting therefrom; and (B) is caused in whole or in part by any breach of any provision of the Agreement or by any negligent or wrongful act or omission of the Contractor, any Subcontractor, or supplier of the Contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The indemnification obligation under this paragraph shall not be limited in any way by any limitation of the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' compensation acts, disability benefits acts or other employee benefit acts. It is the intent of this section that the Contractor shall indemnify the County to the maximum extent allowed by law. b. The Contractor shall indemnify and hold harmless Owner from any lien of whatever type through the purchase of appropriate bonds and insurance as designated in Section 6 above. In the event any such lien is filed against Owner's property Contractor shall, through such bonds and insurance or at Contractors expense, defend Owner against all such claims of lien. Revised 11/19 4 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF c. Upon completion of the Work the Contractor shall execute an affidavit stating there are no unpaid debts for any work that has been done or materials that have been furnished to the project prior to and as of the date of substantial completion and further stating that Contractor shall indemnify, save and protect Owner and Owner's lender, if any, harmless from and against any and all claims, liabilities, losses, damages, causes of action, and expenses (including court costs and reasonable attorney's fees related thereto) arising out of, in connection with, or resulting from any such debts and liens. Such indemnification shall be in a form and substance acceptable to Owner. d. By executing this Agreement Contractor agrees to abide by and be bound by the indemnification provisions herein and of Section 7(c) specifically. 8. DISPUTE RESOLUTION AND GOVERNING LAW a. Any dispute with respect to any provision of, or the performance or non-performance of, this Agreement shall be subject to the Dispute Resolution Rules and Procedures for Orange County Design, Building Construction, Renovation, and Repair Projects. The policy is incorporated herein by reference and may be viewed at http://www.oran e�ync. o�partments/purchasing division/contracts.php). b. The laws of the State of North Carolina shall apply to the interpretation and enforcement of this Agreement. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or nonperformance of, this Agreement or the Contract shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina and it is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. c. Notice of any claim by Owner or Contractor must be initiated by written notice to the other Party within thirty (30) days of the occurrence of the event giving rise to the claim or within thirty (30) days of the discovery of the event or condition giving rise to the claim, whichever is later. i. Should any claim be made, regardless of whether such claim is made by Owner or Contractor, Contractor shall continue to faithfully and diligently perform the Work in such a manner as to meet all scheduled timelines. Any failure to faithfully and diligently perform the Work may be deemed, by the Owner, a breach of the Contract. ii. If a claim is made such claim shall be made to the initial decision maker, if applicable, who may request more supporting data, reject the claim in whole or in part, approve the claim in whole or in part or advise the parties the claim is unable to be resolved. iii. If a claim is made by the Owner the Owner may, but is not obligated to, notify the surety. 9. NON—APPROPRIATION a. Contractor acknowledges that Owner is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. b. In the event that public funds are unavailable and not appropriated for the performance of Owner's obligations under this Agreement, then this Agreement shall automatically expire Revised 11/19 5 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF without penalty to Owner immediately upon written notice to Contractor of the unavailability and non-appropriation of public funds. It is expressly agreed that Owner shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. c. In the event of a change in the Owner's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects Owner's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to Owner upon written notice to Contractor of such limitation or change in Owner's legal authority. 10. NOTICES Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Owner: Contractor: Orange County Racanelli Construction South, Inc Attn: AMS 1001 Pemberton Hill Road P.O. Box 8181 Suite 202 Hillsborough,NC 27278 Apex,NC 27502 11. MISCELLANEOUS a. Duties and Obligations imposed by the Contract Documents shall be in addition to any Duties and Obligations imposed by state, federal or local law, rules, regulations and ordinances. b. No act or failure to act by the Owner or Contractor shall constitute a waiver of any right or duty granted them under the Contract Documents, nor shall any act or failure to act constitute any approval except as specifically agreed in writing. c. The Work shall be tested and inspected as required by the Contract Documents and as required by law. Unless prohibited by law the costs of all such tests and inspections related to state and federal codes such as ADA, Administrative, Electrical, Plumbing, Mechanical and Building Codes shall be borne by the Contractor. The costs for material and structural testing shall be conducted by an independent third party at the expense of the Owner. Delays related to any of the aforementioned tests and inspections shall not be grounds for delaying the completion of the work. If any such tests and inspections reveal deficiencies in the Work such that the Work does not comply with terms or requirements of the Contract Documents and/or the requirements of any code or law the Contractor is solely responsible for the cost of bringing such deficiencies into compliance with the terms of the Contract Documents and/or any code or law. d. Should the Architect, if an architect is retained for the project involving the Work, or Owner reject any portion of the Work for failing to comply with the Contract Documents Contractor shall immediately, at Contractor's expense, correct the Work. Any such rejection may be made before or after substantial completion. If applicable, any additional expense borne by the Architect under this section shall be paid at Contractor's expense. Revised 11/19 6 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF e. The Contractor shall not assign any portion of this Agreement nor subcontract the Work in its entirety without the prior written consent of the Owner. f. By executing this Agreement Contractor affirms that Contractor and any subcontractors of Contractor are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. g. By executing this Agreement Contractor certifies that Contractor has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. h. By executing this Agreement Contractor certifies that Contractor has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. i. The County has designated(Angel Barnes)to act as the County's representative with respect to the Work and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. j. Contractor shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal non- discrimination laws, policies, rules, and regulations and the Orange County Non- Discrimination Policy and Orange County Living Wage Policy(each policy is incorporated herein by reference and may be viewed at http://www.oran eg countync. ov�/departments/purchasing division/contracts.php). Any violation of the Orange County Non-Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. k. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and intent of the Parties to comply with Article I I A and Article 40 of North Carolina General Statute Chapter 66. 12. CONSEQUENTIAL AND LIQUIDATED DAMAGES a. Owner and Contractor mutually waive any claim against each other for consequential damages. Consequential Damages include: i. Damages incurred by Owner for loss of use, income, financing, or business. ii. Damages incurred by Contractor for office expenses, including personnel, loss of financing, profit, income, business, damage to reputation, or any other non-direct damages. b. Liquidated damages shall be in accord with the Contract Documents. If the Contract Documents do not otherwise address liquidated damages, such damages shall be in the Revised 11/19 7 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF amount of five hundred dollars ($500.00) per day. 13. TERMINATION OR SUSPENSION a. The Owner may, without cause, order the Contractor to terminate, suspend, delay or interrupt the Work in whole or in part for such period of time as the Owner may determine. i. If Owner issues a written order to delay, suspend, or interrupt the Work, and such order is not due to or as a result of any fault on the part of the Contractor or any subcontractor, the Contractor may recover a per diem amount of five hundred dollars ($500.00) per day with a not-to-exceed limit of ten thousand dollars ($10,000.00). ii. In the event of termination by the Owner under this Agreement, the Contractor shall be entitled to receive its reasonable and documented direct costs prior to termination, including the cost of materials purchased for the Work which purchases cannot be canceled or which material cannot reasonably be used by the Contractor on other work, and the cost of closing down the work in a safe and efficient manner. iii. If Owner elects to suspend or terminate the contract pursuant to subparagraphs 13.a.i. or 13 a.ii. the sole remedy available to the Contractor are those listed in the subparagraphs and Contractor is not entitled to any right to further claims for any amount owed or disputed or for payment of damages alleged to have been sustained as a result of Owner's order to delay, suspend, or interrupt the Work. b. The Owner may, with cause, order the Contractor to suspend, delay or interrupt the Work in whole or in part for such period of time as the cause remains. i. If Owner issues a written order to delay, suspend, or interrupt the Work, and such order is due to or as a result of any fault on the part of the Contractor or any subcontractor, the Owner may reduce payment at a per diem amount of five hundred dollars ($500.00)per day. c. Contractor may terminate the Contract if, at the Owner's written direction, the Work is stopped for twenty one (21) consecutive days through no act or fault of the Contractor, their agents or employees, or a subcontractor or their agents or employees or any other person performing work pursuant to the Contract Documents. Contractor may terminate the Contract if a Court or other Public authority having jurisdiction enters a lawful order that requires all work to be stopped and such stoppage lasts for twenty one (21) consecutive days. 14. ENTIRE AGREEMENT All of the documents listed, referenced or described in this Agreement, the written Notice-to- Proceed, together with Modifications made or issued in accordance herewith are the Contract Documents, and the work, labor, materials and completed construction required by the Contract Documents and all parts thereof is the Work. The Contract Documents constitute the entire agreement between Owner and Contractor. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. If any provision of the Agreement shall be declared invalid or unenforceable, the remainder of the Agreement shall continue in full force and effect. Revised 11/19 8 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and date first above written wholly or in a number of counterparts each of which shall, without proof or accounting for other counterparts, be deemed an original contract. ORANGE COUNTY CONTRACTOR 3/23/2020 3/19/2020 �]atitkit.N�+uwty� signature Signature County Manager Scott Drebitko Vice President Printed Name and Title Revised 11/19 9 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF V IVU111VIR wood and Ag Freezer Racanelli Change Order Request Racanelli Construction South, Inc. Proposal and Pricing Summary 1001 Pemberton Hill Road,Suite 202 RCS Project#19-008 Apex,NC 27502 Date: 3/10/2020 Submitted To: Orange County 131 West Margeret Lane COR#5 Hillsborough,NC 27278 Attention : Angel Barnes via email Per RCS PCO#5 dated 2/24/20, we are pleased to provide the following proposal to provide Fire Sprinkler Protection in the two new freezers per Jerry Wagner/Town of Hillsborough Fire Marshal on 2/24/20. Labor Material Unit Unit Sub Unit Labor Material Subcontractor Item Qty Unit Price Price Price Total Total Total Total Strategic Connections Fire Protection 1 Division(see attached proposal) 1 LS $ 3,350.00 $ 3,350.00 $ 3,350.00 2 Sprinkler Permit Fee 1 LS $ 70.00 $70 $ 70.00 Subtotals $0.00 $70 $ 3,350.00 $ 3,420.00 Small Tools&Consumables @ 5% on General Conditions see attached $ 3,522.00 Labor Burden 38% on $ - Sales Tax on Materials 7.50% on $ - Racanelli Construction South Overhead @ 10% on $ 6,942.00 $ 694.20 Racanelli Construction South Profit @ 5% on $ 7,636.20 $ 381.81 Insurance Premium @ 1.35% on $ 8,018.01 $ 108.24 TOTAL AMOUNT OF CHANGE ORDER REQUEST TOTAL TIME(CALENDAR DAYS) REQUESTED FOR THIS CHANGE 45 Change Order Request accepted and authorized for contract Change Order Authorized By Architect: Date: Authorized By Owner: Date: cc: SD/file Notes: 1.)We reserve the right to claim additional cost and time extensions associated with this COR at a later time.2.)Racanelli's Change Order Request is qualified per the proposal attached by Strategic Connections dated 3/9/20.3.)We do include the Sprinkler Permit Fee.4.)We exclude any fire alarm work should it be required.5.)We include fire sprinkler design,calculations and submittal package to the Fire MArshal for approval.6.)We exclude a water flow test on the existing supply line.Our proposal is based on utilizing the Town's water flow test information.7.)The extended coverage sprinkler heads proposed have a 2-3 week lead time from release. We Have Not been authorized to proceed with this work. By: soott w.Drebtleo This Proposal may be withdrawn from us if not accepted within 15 Days. Vice President DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF ■ 3000 Spring Forest Rd. Stpolegic Connections Raleigh,Tel: (919)878-055-0550 • C 27616 Fire Protection Division Fax: (919)878-7930 NC License#24400 FS-1 www.5trategicConnections.net Date: March 9, 2020 To: Racanelli Construction Ref: Piedmont Freezer Foods Attn: Mr. Scott Drebitko We are pleased to submit for your consideration our proposal in the amount of Three Thousand,Three Hundred and Fifty Dollars. ($3,350.00)to provide labor,material, design and equipment to make the necessary additions. SCOPE Drain system down, tie-in into existing above system supply main, drop down to feed (2) extended coverage dry horizontal sidewalls (EC-DHSW) to protect each freezer per the bid documents. This estimate includes a survey, shop drawings, calculations and installation per local AHJ. We do not include raising and/or relocating any existing mains or branch line piping. Existing elevations of all piping shall remain as is. We are pricing our work for performance during SCI's normal business hours between 7:30 am and 4:30 pm Monday through Friday. We do not include in our price any of the following items, if required. 1- Owners Contractors Protection Liability Policy. 2- General liability insurance in excess of two million dollars. 3-Pollution Liability—Asbestos, Lead Work, Site Hazardous Material Work, Mechanical, Mold& Other Pollution Work. 4- Omissions and error insurance. 5-Professional Liability Insurance. 6- COI with Wavier of Subrogation endorsement. 7- COI with Primary\Non-Contributory endorsement. 8- Existing system deficiencies 9-Any pre-existing code violations pertaining to the existing sprinkler system. 10- Integrity of existing system's conditions. Your consideration for our services is greatly appreciated and we trust our proposal will be of value to you. Should you have any questions,please do not hesitate to contact me. Corporate Headquarters Winston Salem Charlotte Myrtle Beach 2721 Spring Forest Rd. 961 Burke Street 1464 Center Park Drive 1335 Enterprise Ave,Suite A Raleigh,NC 27616 Winston-Salem,NC 27101 Charlotte,NC 28217 Myrtle Beach,SC 29577 919-878-0550 336-725-2306 800-255-5664 843-626-2100 919-875-8712 fax 336-777-8304 fax 704-583-9028 fax 843-626-2267 fax Page 1 of 3 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Respectfully, Mark Van Dyne Fire Protection Division Senior Project Sales mark.vandyne@strategicmail.net Direct Line: (919)900-4009 Cell: (919) 624-7550 Price subject to revision if not accepted within 30 days. Purchaser's written execution of this proposal shall constitute acceptance thereof and shall be deemed to form a written contract between the parties that specifically includes all terms and conditions as set forth below. COMPANY ACCEPTED BY(PRINT) TITLE SIGNATURE DATE WITNES PROPOSAL TERMS AND CONDITIONS 1- Systems Installation—All materials shall be in accordance with and limited only by NFPA-13. Purchaser shall furnish all necessary plans, specifications,drawings,contract documents,project schedules,or any revisions thereto to SCI. 2- Excavation—SCI does not include excavation to a depth greater than 3'-6",any appropriation for rock excavation,removal of water,shoring of trenches,back filling with other than excavated material or compaction of backfill. If these or other unforeseen difficulties or obstructions are encountered,Purchaser shall pay for,as an extra to the contract price,the additional expense involved. 3- Damage-While employees of SCI will exercise reasonable care in the performance hereunder,SCI shall be under no responsibility for loss or damage due to the character,condition or use of foundations,walls or other structures not erected by it or resultingfrom excavation in proximity thereto,nor for damage resulting from concealed piping,wiring,wiring fixtures or other equipment or condition of water pressure. All shoring or protection of foundations, walls or other structures subject to being disturbed or any excavation required hereunder, shall be the responsibility of the Purchaser unless otherwise specified.Purchaser warrants the sufficiency of the structure to support the sprinkler system and its related equipment(including tanks). 4- Changes in Scope of Work-All installation will be made in accordance with a surrey by SCI of the premises based on the present or proposed type of occupancy. If any changes in said system are required by any change in type of occupancy,or by obstructions not in position when said survey was made,or not indicated on plans furnished to SCI or by reasons of any alterations of,or additions to extensions to said premises, Purchaser agrees to pay to SCI any additional cost in performing this contract. 5- Delay-If SCI is delayed at any time in performing its work by an act or neglect of the Purchaser,an architect,engineer,building official/inspector or third party or by labor disputes,fire,unusual delay in deliveries,weather,other Acts of God,unavoidable casualties or other causes beyond SCI's control,then the time for SCI to perform its work shall be extended a reasonable period of time. Under no circumstances shall SCI be liable for direct or indirect damages for any delay in performing its work. 6- Working Hours-All installation work will be performed during normal working hours. If Purchaser shall require any overtime labor,Purchaser agrees to reimburse SCI for the overtime premium for same with the next billing of SCI to Purchaser. SCI's normal hours are 7:30 a.m.to 4:30 p.m.,Monday through Friday. 7- Warranty—SCI agrees that for a period of one(1)year after completion of the installation of SCI's work or substantial completion of the project, whichever shall first occur,it will make,at its expense,all repairs to its own work made necessary by defective materials or workmanship. This obligation shall not apply to any installation work that has been altered or utilized in a manner not approved by SCI or subjected to accidents, negligence,abuse,misuse,unauthorized use,improper maintenance or damage through no fault of SCI. 8- Liability-All loss or damage for any cause(not the fault of SCI to the materials,tools,equipment,work or workmen of SCI or its agent or subcontractors while in or about the premises of the Purchaser shall be borne and paid for by the Purchaser. The Purchaser shall provide and maintain insurance to protect the project and SCI's work from any kind of peril of physical loss and shall cause SCI to be named as an additional insured under this insurance policy. 9- Terms of Payment-Monthly invoices will be rendered representing the value of materials delivered to the site and work performed. All such invoices are payable in full within thirty(30)days. All sums not paid when due shall bear interest at a rate of 1-1/2%per month,orthe maximum allowed by law,whichever is greater. 10- Default—In case of default by Purchaser,SCI may declare the contract price or all unpaid installments thereof to be immediately due and payable(whether or not said installation shall have been completed),or may enter said premises and shut off the water from said system or remove all or any portion of the same.All such remedies of SCI are cumulative.Default by Purchaser shall consist of;failure to pay any monthly Corporate Headquarters Winston Salem Charlotte Myrtle Beach 2721 Spring Forest Rd. 961 Burke Street 1464 Center Park Drive 1335 Enterprise Ave,Suite A Raleigh,NC 27616 Winston-Salem,NC 27101 Charlotte,NC 28217 Myrtle Beach,SC 29577 919-878-0550 336-725-2306 800-255-5664 843-626-2100 919-875-8712 fax 336-777-8304 fax 704-583-9028 fax 843-626-2267 fax Page 2 of 3 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Invoice when due,no demand being necessary or any act of omission on the part of the Purchaser whereby SCI is prevented from completion of said installation,or receivership,bankruptcy,assignment for the benefit of credits or any other form of insolvency proceedings by or against Purchaser or in case said premises or said system shall be attached,liened or seized by process of law and such attachment or lien shall not be vacated or seizure terminated within ten(10)days after its occurrence.Should the contract price or any portion thereof,not be paid as set forth above,then Purchaser agrees to pay all costs,including reasonable attorney's fees,incurred by SCI is a result thereof and is not conditioned upon suit actually being filed. 11- Legal Action-Purchaser and SCI agree that venue and jurisdiction for any suit or other legal action under this purchase order shall lie in the City of Raleigh,North Carolina and further agree that any suit or other legal action under this proposal shall be filed in a state court located in the City of Raleigh,North Carolina. 12- Conflicts-It is expressly agreed there are no promises,agreements or understandings not set forth in this proposal and the proposal supersedes all prior negotiations, representations or agreements, either written or oral. In the event of a variance or conflict between any contract, agreement,plan,specification,drawing or other contract document and this proposal,then the terms of this proposal shall govern and take precedent over such conflicting term. 13- Testing-Where SCI is installing new equipment and connecting new into old, SCI shall act solely as the Buyer's agents. SCI shall not be responsible for damage that may occur by breakage of material and/or water damage during or after installation. Buyer agrees to indemnify SCI against all damage which may arise there from. SCI is not responsible for testing old work. No responsibility is assumed by SCI for reworked or reused material. 14- Insurance-SCI carries a general liability policy of one million US dollars per occurrence with an aggregate of three million per year. There is an umbrella policy with ten million US dollars in addition to the general liability.Any insurance requirements above these limits is agreed to be added to the cost of the project if required. Corporate Headquarters Winston Salem Charlotte Myrtle Beach 2721 Spring Forest Rd. 961 Burke Street 1464 Center Park Drive 1335 Enterprise Ave,Suite A Raleigh,NC 27616 Winston-Salem,NC 27101 Charlotte,NC 28217 Myrtle Beach,SC 29577 919-878-0550 336-725-2306 800-255-5664 843-626-2100 919-875-8712 fax 336-777-8304 fax 704-583-9028 fax 843-626-2267 fax Page 3 of 3 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Racanelli Construction South,Inc. Piedmont Food and Ag freezer Additions Pricing Sheets PCO-COR 5 add sprinklers RCitcl 11SCRIPT101 SPEC.SECT. ❑� ��❑ Unit Price TOTAL ESTIMATED Uni[Price TOTAL ESTIMATED TOTAL ESTIMATED SUB TOTAL ESTIMATED D CODE DESCRIPTION REF. auANnry UNIT Labor LABORCOST Mat'I MATERIAL COST Uni[Price Sub COST COST MAT'L COD 1 General Conditions: - $ - 2 Project Management 28 MH 68.93 1,930 - $ 1,930 3 Supervision,vehicle&phone 24 MH 59.71 1,433 6.64 159 $ 1,592 4 $ - 5 $ - 6 $ 7 $ 8 $ 9 $ 10 $ 11 $ 12 $ 13 $ 14 $ 15 $ 16 $ 17 $ 18 $ 19 $ 20 $ 21 $ 22 $ 23 $ 24 $ 25 $ 26 $ 27 $ 28 $ 29 $ 30 $ SHEET TOTALS Check $ 3,522 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF r Cris wf and r SPRINKLER CO. OF RALEIGH, INC. 2725 S.SAUNDERS STREET-RALEIGH, NC 27603•PO 80X 26207-RALEIGH, NC 27611 PHONE 919-828-9346•FAX 919-839-8164 N.C.STATE LICENSE#09881, FS-I•FEB.TAX I.U. 56-M2716 March 4, 2020 Scott Drebitko Racanelli Construction South This proposal included 1091 Pemberton Hill Road for cost reference back Suite 102 up only: this is a 2nd Apex NC 27502 quote obtained for the 919-363-3600 ph 919-812-5261 cell addition of sprinklers. sdrebitko@racanelliconstruction.com RE: Piedmont Food &AG — New Freezers Hillsborough NC Scott We are pleased to offer you our quotation for providing fire protection sprinkler system additions and alterations for the above referenced project. Our price includes the following: • All material, equipment, taxes, and labor needed to install sprinklers in the 2 new freezers. • Freezers will be protected by dry sidewall sprinklers if possible, or a new anti -freeze type system with sprinklers and piping exposed inside the new freezers. • This proposal is based on the assumption that the city water supply will sustain any additions/ alterations utilizing the existing sprinkler piping nearest the new freezer locations. • Shop drawings by a NICET level III designer. • City permit fee. • One year limited warranty. Our price for this work is .........................................................................................................$7,950.00 SEVEN THOUSAND, NINE HUNDRED FIFTY DOLLARS We have not included: • Shut down fees if any. • Raising and/or modifying existing branch lines and main piping. • Alarm panels, systems, control wiring, etc. • Additional work not listed in scope above. • Cleaning, painting or protection of sprinklers, piping and /or equipment. • Electric power wiring. • Bond. • P.E. sealed drawings. • Overtime labor. • Seismic bracing. • Fire extinguishers. • Reinforcing angles at steel joists. • Fire Caulking. SALES , DESIGN - INSTALLATION - INSPECTIONS DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Crawford Sprinkler Company of Raleigh,Inc. Piedmont Food and AG—New Freezers—Hillsborough NC March 4,2020 Page 2 of 3 • Cutting, drilling or any penetrations in structural steel. All work shall be done during a normal (40) hour per week work schedule. Sprinkler system drawings per NFPA codes must be coordinated with architectural, structural, mechanical and electrical plans; therefore, the sprinkler drawings cannot commence until we receive these plans. No purchasing of materials, fabrication of piping, or installation shall commence until all necessary approvals on plans and submittals are received. Slowness or delays in the approval process may cause delays in the project. Sprinkler piping location is restricted and governed by National Fire Protection Codes. Crawford Sprinkler Co. of Raleigh, Inc., prepares shop drawings showing the location of all piping. These drawings will be furnished to Buyer or Owner and other trades for coordination upon request. Any changes to these drawings are to be made prior to fabrication of piping systems. This proposal is based upon the installation being made from a finished, unobstructed, concrete, wooden, or other type smooth floor using rolling scaffolding, fork lifts, man lifts, or other similar equipment. We will not work off earth or other unfinished surfaces. This proposal is based upon work being performed within a "Dried-In" building. Buyer is to provide sufficient heat throughout all portions of the building to be equipped with a wet pipe system in order to prevent any freezing of water in the sprinkler pipes. This proposal is based on NFPA codes and nationally accepted fire protection practices. It does not include any provision for local authorities' requirements or inspection items that may exceed National Fire Protection Association requirements and/or the North Carolina Building Code. Crawford Sprinkler Co. of Raleigh, Inc. is not responsible for the design of the structural system and therefore does not accept any responsibility/ liability for its adequacy. Our price includes hangers to support the sprinkler system from the structure, it does not include any additional re-enforcing of the structural system to meet any load requirements of the authority having jurisdiction. No back charges shall be accepted by Crawford Sprinkler Co. of Raleigh, Inc. unless forty-eight (48) hours written notice is given to correct any alleged work deficiencies, damages or clean up necessitating such back charges and unless said work, damages or clean up is the fault of Crawford Sprinkler Co. of Raleigh, Inc. No work shall commence until a written contract is agreed to. Working drawings may start only upon receipt of a letter of intent. However, plans will not be submitted until the official contract is agreed to. Due to unstable conditions from our vendors, we are unable to hold prices firm beyond (30) days from the date on this proposal. If order is not received within (30)days, we reserve the right to review and adjust our quotation accordingly. Payments on material and labor, furnished under this proposal, shall be made in monthly installments, each installment equaling 90% of all work completed and materials stored on job site, due and payable to Crawford Sprinkler Co. of Raleigh, Inc., by the 10th day of the following month. If payments are not received when due--work may stop and will not re-start until all monies owed are paid in full. Final payment shall become due and payable upon completion, test, and placing in service of the system. Crawford Sprinkler Co. of Raleigh, Inc., shall remain the Owner of the sprinkler system and related equipment installed without record to where attached, until it is paid in full. All terms and conditions outlined herein shall become a part of any contract entered into. Y:\JEFF\PROPOSALS\Piedmont Food and AG-New Freezers-500 Valley forge Road-Hillsborough NC 27278.doc DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Crawford Sprinkler Company of Raleigh,Inc. Piedmont Food and AG—New Freezers—Hillsborough NC March 4,2020 Page 3 of 3 We appreciate the opportunity to quote your company and look forward to the possibility of working with you on this project. If you have any questions, please call me at (919) 828-9346. Regards, Jeff Thompson Estimator 919-609-8574 cell If you are in agreement with this proposal, please sign and date below and return a copy to this office. Accepted by (Print Name and Title) Date Accepted By(Signature) Purchase Order Number Y:\JEFF\PROPOSALS\Piedmont Food and AG-New Freezers-500 Valley forge Road-Hillsborough NC 27278.doc DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Racanelli Construction South, Inc. Potential Chang e Racanelli 1001 Pemberton Hill Road, Suite 202 Apex, NC 27502 Order (PCO) SUBMITTED TO: Piedmont Food and Ag Freezer Orange County 131 West Margaret Lane RCS PROJECT NO.# Hillsborough, NC 27278 19-008 PCO#5 ATTN;Angel Barnes PCO STATUS PCO. ISSUE DATE 1 2/24/20 DESCRIPTION OF CHANGE: Provide fire sprinkler protection for the two new freezer boxes per Jerry Wagner/Town of Hillsborough Fire Marshal on 2/24/20. (See attached email chain.) ® DOCUMENTS ARE ENCLOSED. SUBCONTRACTOR/SUPPLIER DISTRIBUTION: STATUS: 1 ® Price quotations are requested within 3 working days from the date of this Potential Change Order. No work is authorized until proposals are accepted and written authorization is given to proceed. 2 ❑ All concerned are authorized to proceed with the work of this Potential Change Order. Price quotations are requested within 3 working days from the date of this PCO. 3 ❑ All concerned are authorized to proceed with the work of this Potential Change Order on a time and material basis. Daily time and material slips must be signed by an authorized representative of RCS for verification of time and materials utilized to complete the work requested. CC: SWD/File BY: Scott W.Drebltlzo DL/Field Vice President NOTES: 1.)Subcontractors receive all PCO's via email unless otherwise noted. 2.)This change may affect project completion schedule. All Subcontractors must advise in writing of any impact of this change on their operation. DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Scott Drebitko From: Angel Barnes <abarnes@orangecountync.gov> Sent: Thursday, March 5, 2020 9:45 AM To: Tim Smith, PE, PLS Cc: Scott Drebitko Subject: RE: Building Slab L1 - 500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278 - Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Tim, I did not see the comments until I saw the pictures today. After my conversation with James Baxter it was my understanding that it was not required, however, I cannot find documentation. I had meetings with Inspections and reviewed and discussed all the open permits at one time. Scott—Please send me the pricing to get it done as it appears that we have no choice but to install? Thank You, Angef Angel Barnes I Capital Projects Manager I Orange County Asset Management Services 1 131 West Margaret Lane I Hillsborough, NC 27278 1 (919)245.2628 (direct) 1 (919) 610.8182 (mobile) I www.orangecountync.gov ORANGE COUNTY Nokrii CAROLINA The information contained in this e-mail message and any attachments is confidential,and is intended only for the use of the party to whom it is addressed.If you are not the above-named intended recipient,or authorized to receive for the addressee,you are hereby notified that any dissemination,copying or disclosure of this communication is strictly prohibited.If you have received this communication in error,please notify Orange County Asset Management Services immediately by replying tothis message or by telephoning 919.245.2628 and destroy this message and its attachments, without making any copy or distribution. From: Tim Smith, PE, PLS [mailto:tim.smith@summitde.net] Sent: Thursday, March 05, 2020 9:41 AM To: Angel Barnes Cc: Scott Drebitko Subject: [EXTERNAL MAIL!] FW: Building Slab L1 - 500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278 - Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Angel, The building permit references to install a Fire Alarm and the comments Scott forwarded to me reference the need to provide sealed Fire Protection Design Drawings. I was not involved with the building permit approval process, so not sure what happened or was discussed in response to these comments. Looking at this information, it would appear that Jerry Wagner was asking for fire protection to be included per his original review. What else can you tell me that would indicate otherwise? Looking at this information, I don't have an argument to discuss with Jerry. Let me know. You can call me cell number if we need to discuss. 1 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Thanks, Tim Tim Smith, PE, PLS Senior Project Manager Tel: 919-732-3883 Fax:919-732-6676 Cell:919-616-6491 GSUt4*11T IIESIGN AMU ENGINEERING SERVICES tM© From: Scott Drebitko<sdrebitko@racanelliconstruction.com> Sent:Thursday, March 5, 2020 9:25 AM To:Tim Smith, PE, PLS<tim.smith@summitde.net>; Angel Barnes<abarnes@orangecountync.gov> Subject: RE: Building Slab L1-500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Tim, See attached permit and photos taken of the red-line comments on the permit plans. Thank you Scott Drebitko Vice President Racanelli Construction South,Inc. 1091 Pemberton Hill Road, Suite 102 Apex, NC 27502-4265 Tel: 919.363.3600 Fax:919.363.3700 Cell:919.812.5261 sdrebitko(@racanelliconstruction.com www.racanelliconstruction.com Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail, delete and then destroy all copies of the original message. From:Tim Smith, PE, PLS<tim.smith@summitde.net> Sent:Thursday, March 5, 2020 9:13 AM To:Angel Barnes<abarnes@orangecountync.gov>; Scott Drebitko<sdrebitko@racanelliconstruction.com> Subject: RE: Building Slab L1-500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf 2 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Do either of you have a copy of the approved building permit? I'm going to call Jerry Wagner to discuss, but I'd like to see what the conditions were for the permit. I'd also like to see a copy of his original review comments/redlines if either of you have that as well. Thanks, Tim Tim Smith, PE, PLS Senior Project Manager Tel: 919-732-3883 Fax:919-732-6676 Cell:919-616-6491 nSUt*#11T DESIGN AND ENGINEERING SERVICES ®Ki© From:Angel Barnes<abarnes@orangecountync.gov> Sent:Thursday, March 5, 2020 8:35 AM To: Scott Drebitko<sdrebitko@racanelliconstruction.com>;Tim Smith, PE, PLS<tim.smith@summitde.net> Subject: RE: Building Slab L1-500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Scott -Thank you for getting the pricing. Tim—We need to know what the status with the FM is for this. Please follow up and let us know why it is now required when it wasn't before. Thank You, Angef Angel Barnes I Capital Projects Manager I Orange County Asset Management Services 1 131 West Margaret Lane I Hillsborough, INC 27278 1 (919) 245.2628 (direct) 1 (919) 610.8182 (mobile) I www.orangecountVnc.gov ORANGE COUNTY No rH (.:AK(31.1NA The information contained in this a-mail message and any attachments is confidential,and is intended only for the use of the party to whom it is addressed.If you are not the above-named intended recipient,or authorized to receive for the addressee,you are hereby notified that any dissemination,copying or disclosure of this communication is strictly prohibited.If you have received this communication in error,please notify Orange County Asset Management Services immediately by replying to this message or by telephoning 919.245.2628 and destroy this message and its attachments, without making any copy or distribution. From: Scott Drebitko [mailto:sdrebitko@racanelliconstruction.com] Sent: Thursday, March 05, 2020 8:31 AM To: 'Tim Smith, PE, PLS'; Angel Barnes Subject: [EXTERNAL MAIL!] RE: Building Slab L1 - 500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278 - Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf 3 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Good morning, I am following up on this. Please advise if it has been confirmed that we will need to implement? I do have one sprinkler proposal now and should have a second one in a day or two. I should be able to send you a proposal early next week if the sprinklers are required. Thankyou Scott Drehitko Vice President Racanelli Construction South,Inc. 1091 Pemberton Hill Road, Suite 102 Apex, NC 27502-4265 Tel: 919.363.3600 Fax:919.363.3700 Cell:919.812.5261 sdrebitko(cbracanelliconstruction.com www.racanelliconstruction.com Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail, delete and then destroy all copies of the original message. From: Scott Drebitko Sent:Tuesday, February 25, 2020 7:13 AM To:Tim Smith, PE, PLS<tim.smith@summitde.net>; Angel Barnes<abarnes@orangecountync.gov> Subject: RE: Building Slab L1-500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Is Jerry contradicting something discussed during permitting?See attached email correspondence. Thank you Scott Drehitko Vice President Racanelli Construction South,Inc. 1091 Pemberton Hill Road, Suite 102 Apex, NC 27502-4265 Tel: 919.363.3600 Fax:919.363.3700 Cell:919.812.5261 sdrebitkoC@racanelliconstruction.com www.racanelliconstruction.com Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail, delete and then destroy all copies of the original message. 4 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF From:Tim Smith, PE, PLS<tim.smith@summitde.net> Sent: Monday, February 24, 2020 5:48 PM To:Angel Barnes<abarnes@orangecountync.gov> Cc: Scott Drebitko<sdrebitko@racanelliconstruction.com> Subject: RE: Building Slab L1-500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Angel, Thanks for forwarding this information. I was not aware of the prior comments referenced by Jerry Wagner during the review process for the Zoning Compliance Permit. (ZCP)There are also no conditions on the approved ZCP to reference the need for the freezers to be sprinklered. I can discuss this with Jerry, but the chances are that this will need to be provided per his request. Scott, can you have your PME contractor prepare a proposal for how the freezers could be connected to the existing sprinkler system? Tim Smith, PE, PLS Senior Project Manager Tel: 919-732-3883 Fax:919-732-6676 Cell:919-616-6491 SU 1�**l t*1 IT DESIGN AND ENGINEERING SERVICES ®9J© From:Angel Barnes<abarnes@orangecountync.gov> Sent: Monday, February 24, 2020 3:34 PM To:Tim Smith, PE, PLS<tim.smith@summitde.net> Subject: FW: Building Slab L1-500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Tim, Can you please review this below and advise what we need to do to get this fixed per Jerry Wagner? Thank You, Angef Angel Barnes I Capital Projects Manager I Orange County Asset Management Services 1 131 West Margaret Lane I Hillsborough, NC 27278 1 (919)245.2628 (direct) 1 (919) 610.8182 (mobile) I www.orangecountVnc.gov 5 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF -I-;= ORANGE COUNTY The information contained in this a-mail message and any attachments is confidential,and is intended only for the use of the party to whom it is addressed.If you are not the above-named intended recipient,or authorized to receive for the addressee,you are hereby notified that any dissemination,copying or disclosure of this communication is strictly prohibited.If you have received this communication in error,please notify Orange County Asset Management Services immediately by replying to this message or by telephoning 919.245.2628 and destroy this message and its attachments, without making any copy or distribution. From: Jerry Wagner [mailto:Jerry.Wagner@hillsboroughnc.gov] Sent: Monday, February 24, 2020 2:15 PM To: Scott Drebitko; Michael Rettie Cc: Robert Barnhouse; Robert Alcorn; Angel Barnes; David Latham Subject: [EXTERNAL MAIL!] RE: Building Slab L1 - 500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278 - Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Scott, I was asked about the sprinkler requirement during the plan review process. And my answer was; If the freezers opened into the building then they are required to be sprinklered. If not, then I would not require them. I visited the facility this morning and as you know they do open to the inside of the building and will need to be protected by the sprinkler system. Thanks, Jerry L. Wagner Fire Marshal/Emergency Management Coordinator (919)296-9591 PO Box 429 (890 NC 86 North) Hillsborough, NC 2 72 78 "Pursuant to NCGC Chapter 132, Public Records, this electronic mail message and any attachments hereto, as well as any electronic mail message(s)that may be sent in response to it 'may'be considered public record and as such are subject to request and review by anyone at any time. From: Scott Drebitko<sdrebitko@racanelliconstruction.com> Sent: Monday, February 24, 2020 9:14 AM To: Michael Rettie<mrettie@orangecountync.gov> Cc:Jerry Wagner<Jerry.Wagner@hillsboroughnc.gov>; Robert Barnhouse<rbarnhouse@orangecountync.gov>; Robert Alcorn <ralcorn@orangecountync.gov>; Angel Barnes<abarnes@orangecountync.gov>; David Latham <dlatham@racanelliconstruction.com> Subject: RE: Building Slab L1-500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Hi Michael, The Mechanical/Freezer contractor is a separate contract with the owner, and we have reminded them to call in for the applicable inspections required. 6 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF The Owner,whose representative Angel Barnes is copied on this email worked with the planning & inspections department addressing the fire alarm and sprinkler items during permitting and it was determined they are not required. Thank you Scott Drebitko Vice President Racanelli Construction South, Inc. 1091 Pemberton Hill Road,Suite 102 Apex, NC 27502-4265 Tel: 919.363.3600 Fax: 919.363.3700 Cell: 919.812.5261 sdrebitko@racanelliconstruction.com www.racanelliconstruction.com Confidentiality Notice:This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail, delete and then destroy all copies of the original message. -----Original Message----- From: Michael Rettie<mrettie@orangecountync.gov> Sent: Friday, February 21, 2020 5:40 PM To: Scott Drebitko<sdrebitko@racanelliconstruction.com> Cc:Jerry Wagner<merry.wagner@hiIIs borough nc.gov>; Robert Barnhouse<rbarnhouse@orangecountync.gov>; Robert Alcorn <ralcorn@orangecountync.gov> Subject: RE: Building Slab L1 -500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Mr. Drebitko There has not been any inspections of the mechanical system,framing (set-up of coolers themselves), insulation or fire alarm system.Additionally it is likely this installation will need sprinkler heads added for the coolers (you will need to confirm with Town of Hillsborough's Fire Marshal, copied to this email).To date the only inspections have been for slab preparation and an electrical rough-in. Be aware Engineers are not permitted to preform Code Enforcement Inspections of systems (framing), only elements or components (these require specific documentation on approved forms). Michael Rettie Chief Building Official Orange County Inspections Department Office: (919) 245-2604 Cellular: (919) 316-9268 mrettie@orangecountync.gov All e-mails including attachments sent to and from this address are subject to being released to the media and the public in accordance with the North Carolina Public Records Law. Pursuant to North Carolina General Statute 132, correspondence sent and received from this account is a public record and may be disclosed to third parties -----Original Message----- 7 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF From: Robert Barnhouse Sent: Friday, February 21, 2020 5:08 PM To: Scott Drebitko Cc: Michael Rettie Subject: RE: Building Slab L1 -500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Hi Scott, We will need As Built Drawings for the C. of O. In the meantime, you can schedule the Final Inspections when ready. Robert Keith Barnhouse Building Safety Official Orange Co. Inspections Office: (919) 245-2605 Mobile: (919) 943-5545 -----Original Message----- From: Scott Drebitko [mailto:sdrebitko@racanelliconstruction.com] Sent:Thursday, February 20, 2020 10:40 AM To: Robert Barnhouse Subject: [EXTERNAL MAIL!] RE: Building Slab L1-500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278- Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Hi Robert, Just following up to make sure you do not need anything else from us at this time. Thankyou Scott Drebitko Vice President Racanelli Construction South, Inc. 1091 Pemberton Hill Road,Suite 102 Apex, NC 27502-4265 Tel: 919.363.3600 Fax: 919.363.3700 Cell: 919.812.5261 sdrebitko@racanelliconstruction.com www.racanelliconstruction.com Confidentiality Notice:This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail, delete and then destroy all copies of the original message. -----Original Message----- From: Scott Drebitko Sent: Wednesday, February 5, 2020 8:56 AM To: Robert Barnhouse<rbarnhouse@orangecountync.gov> Subject: RE: Building Slab L1-500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf Hi Robert, 8 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF David Latham advised this morning that you may need some info on deleting the steel roof structure?The Roof structure was an alternate on the plans that was not accepted due to budgetary reasons. See attached email communications.Angel Barnes with Orange County addressed this issue with the permit department at the time the permit was pulled. Let me know if you need anything else. Thankyou Scott Drebitko Vice President Racanelli Construction South, Inc. 1091 Pemberton Hill Road, Suite 102 Apex, NC 27502-4265 Tel: 919.363.3600 Fax: 919.363.3700 Cell: 919.812.5261 sdrebitko@racanelliconstruction.com www.racanelliconstruction.com Confidentiality Notice:This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail, delete and then destroy all copies of the original message. -----Original Message----- From: Robert Barnhouse <rbarnhouse@orangecountync.gov> Sent:Tuesday, February 4, 2020 4:06 PM To: Scott Drebitko<sdrebitko@racanelliconstruction.com> Subject: Building Slab L1-500 VALLEY FORGE RD Commercial Building Hillsborough, NC, 27278-Signed Inspection Report (Tue Feb 4, 2020 at 4:06 PM).pdf 9 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF r-MU111VIR rood and Ag Freezer Racanelli Change Order Request Racanelli Construction South, Inc. Proposal and Pricing Summary 1001 Pemberton Hill Road,Suite 202 RCS Project#19-008 Apex,NC 27502 Date: 3/13/2020 Submitted To: Orange County 131 West Margeret Lane COR#6 Hillsborough, NC 27278 Attention : Angel Barnes via email Per RCS PCO#6 dated 3/12/20, we are pleased to provide the following proposal to provide additional lighting for the two new freezers. Lighting proposed for this change includes (4)4' LED fixtures per freezer(See attached product data for proposed fixture). Labor Material Unit Unit Sub Unit Labor Material subcontractor Item Qty Unit Price Price Price Total Total Total Total unny a e Electric Inc. see attached 1 proposal) 1 LS $ 1,000.00 $ 1,000.00 $ 1,000.00 Subtotals $0.00 $0 $ 1,000.00 $ 1,000.00 Small Tools&Consumables @ 5% on General Conditions 10% on $1,000 $ 100.00 Labor Burden 38% on $ - Sales Tax on Materials 7.50% on $ - Racanelli Construction South Overhead @ 10% on $ 1,100.00 $ 110.00 Racanelli Construction South Profit @ 5% on $ 1,210.00 $ 60.50 Insurance Premium @ 1.35% on $ 1,270.50 $ 17.15 TOTAL AMOUNT OF CHANGE ORDER REQUEST TOTAL TIME (CALENDAR DAYS) REQUESTED FOR THIS CHANGE Change Order Request accepted and authorized for contract Change Order Authorized By Architect: Date: Authorized By Owner: Date: cc: SD/file Notes: 1.)We reserve the right to claim additional cost and time extensions associated with this COR at a later time. We Have Not been authorized to proceed with this work. By: saott w.DrebCtlzzo This Proposal may be withdrawn from us if not accepted within 15 Days. Vice President DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Scott Drebitko From: Jay Hughes <econtractor1 @gmail.com> Sent: Wednesday, March 11, 2020 6:52 AM To: Scott Drebitko Subject: Piedmont Foods Hi Scott, the Mechanical Contractor told me that the inspector would not pass the freezers until they had adequate lighting and that the lighting that came with is not adequate. He recommended 2 x 8'per side. (4x8' in total) I happen to thing doing 4'fixtures makes more sense because the lenses tend to break when they are frozen and twisted and it is difficult to keep them from twisting when they are 8'long and only one person is working on them. I am recommending 8 x 4'fixtures: $1,000 total. If they prefer 4 x 8'fixtures: $900 total. Let me know if they want to move forward with either, Jay Hughes Sunnydale Electric inc i Application of LED Vapor Tight Light r II gas k. [ OA7 ti Doco5lgn Envelope ID:DB5FD682-9018-443A-B967-D3449D69B2DF r i - NI ETA ' A, ,lil' i�L'��, �`•j� t �-tip y� •o .�¢` i 1 A or � 4 W • ,V 1 J " r c r 4 Resistant to: LED Vapor E� Powerful water jets C Humidity Proof Light Dust particles C Harsh Weather C Extreme temperatures E�Condensation DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF 4FT 60W LED Vapor Tight Light Fixture, 6600 Im, 5000K, For Wet Location by Hykolity LED Lighting VOLT GATT LUMEN E UI 100- 77 00 F32TI3*2 5000K Specifications Brand SIGNCOMPLEX LTD Diffuser Material PC Part Number VFRA4F-50KFP-XX Lens Type Frosty Installation Portfolio LED Vapor Tight Method Surface Mount Input Voltage 100-277V Finish Color W H Motion Sensor Wattage 60W No Included Lumen (±10%) 66001m Operating - 40F - 1040F Temperature Lamp's Lumen 1101m/W Environment Wet Location CCT 5000K Daylight Rated Lifespan 50000 hrs DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF CRI 80+ Warranty 5 yrs Equivalent N/A Cut-out Size N/A Fluo TS Fixture Equal 2-Lamp F28T5 Product Length 47.24 in Fluo T8 Fixture Equal 2-Lamp F32T8 Product Width 3.54 in Beam Angle 1100 Product Height 3.15 in Dimmable& Contorl Non-Dim Package Length 48.00 in Safety Certification UL Package Width 5.60 in DLC Qualified Yes Package Height 4.00 in Housing Materials Aluminum + Plastic Qty/Package 1 Description Our 4 feet vapor tight LED light fixture is the lamp you need for any high moisture environment. It features a power cord with a plug to simplify your installation and a plastic connector that prevents water and dust from passing through. The 6600 lumens give you just enough output to see objects below the LED lamp while the 5000K white shine lets you see the objects in their true colors. A polycarbonate lens is used to uniformly distribute light and is held by metal latches to form the vapor-tight seal. Along with an IP66 waterproof treatment,this keeps any moisture, dust, or dirt from getting inside the fixture. Our 60W vapor tight LED light fixture runs at an efficient 60W to keep your electricity bill affordable and prolong its operating life. COMMON APPLICATIONS INCLUDE: • Parking Garages • Walk-in Freezers • Car Washes • Cold Storage Units • Stairwells • Tunnels • Barns • Canopies • Boiler Rooms Cut Sheet Download Installation Guide DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Racanelli Construction South, Inc. Potential Chang e Racanelli 1001 Pemberton Hill Road, Suite 202 Apex, NC 27502 Order (PCO) SUBMITTED TO: Piedmont Food and Ag Freezer Orange County 131 West Margaret Lane RCS PROJECT NO.# Hillsborough, NC 27278 19-008 PCO#6 ATTN;Angel Barnes PCO STATUS PCO. ISSUE DATE 1 3/12/20 DESCRIPTION OF CHANGE: Provide additional lighting for the two new freezers. ® DOCUMENTS ARE ENCLOSED. SUBCONTRACTOR/SUPPLIER DISTRIBUTION: Sunnydale Electric Inc. STATUS: 1 ® Price quotations are requested within 3 working days from the date of this Potential Change Order. No work is authorized until proposals are accepted and written authorization is given to proceed. 2 ❑ All concerned are authorized to proceed with the work of this Potential Change Order. Price quotations are requested within 3 working days from the date of this PCO. 3 ❑ All concerned are authorized to proceed with the work of this Potential Change Order on a time and material basis. Daily time and material slips must be signed by an authorized representative of RCS for verification of time and materials utilized to complete the work requested. CC: SWD/File BY: Scott W.Drebltlzo DL/Field Vice President NOTES: 1.)Subcontractors receive all PCO's via email unless otherwise noted. 2.)This change may affect project completion schedule. All Subcontractors must advise in writing of any impact of this change on their operation. DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Scott Drebitko From: Brad Crain <bkcrain@gmail.com> Sent: Wednesday, March 11, 2020 10:07 AM To: Scott Drebitko Cc: Angel Barnes; David Latham Subject: RE: Piedmont Foods Follow Up Flag: Follow up Flag Status: Flagged All, I'm not familiar with the specific requirements for Orange County pertaining to lumens required inside a walk in freezer. I simply believe that what is in there, being one light bulb at the door, will likely not suffice. Thanks, Brad C. Sent from Mail for Windows 10 From: Scott Drebitko Sent: Wednesday, March 11, 2020 9:55 AM To: Brad Crain Cc: Angel Barnes; David Latham Subject: FW: Piedmont Foods Hi Brad, See below and confirm Mechanical Inspectors requirement/comments (We have not received any written results from their inspection). Angel, I have requested product data on the proposed fixtures and will forward to you with an official change order request when I have the data. Thank you Scott Drehitko Vice President Racaneiii Construction South,Inc. 1091 Pemberton Hill Road,Suite 102 Apex, NC 27502-4265 Tel: 919.363.3600 Fax:919.363.3700 Cell:919.812.5261 sdrebitko a(7.racanelliconstruction.com www.racanelliconstruction.com Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail, delete and then destroy all copies of the original message. DocuSign Envelope ID:DB5FD682-9018-443A-B967-D3449D69B2DF From:Jay Hughes<econtractorl@gmail.com> Sent:Wednesday, March 11, 2020 6:52 AM To:Scott Drebitko<sdrebitko@racanelliconstruction.com> Subject: Piedmont Foods Hi Scott, the Mechanical Contractor told me that the inspector would not pass the freezers until they had adequate lighting and that the lighting that came with is not adequate. He recommended 2 x 8'per side. (4x8'in total) I happen to think doing 4'fixtures makes more sense because the lenses tend to break when they are frozen and twisted and it is difficult to keep them from twisting when they are 8'long and only one person is working on them. I am recommending 8 x 4'fixtures: $1,000 total. If they prefer 4 x 8'fixtures: $goo total. Let me know if they want to move forward with either, Jay Hughes Sunnydale Electric inc 2 DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF RACAN-1 OP ID: CB CERTIFICATE OF LIABILITY INSURANCE DATEIMMIDDNYYY1 �� 0212112020 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER 631-424-3300 CT Colleen Bresnahan Robert C.Bill Associates,Inc PHONE 631-424-3300 FAX 831-427.0105 150 Broadhollow Road Suite 307 AIC,No,Ext: IA;C No Melville,NY 11747 rosna an ro eftbillassoClatoS.001711 Robert Bill INSURERS AFFORDING COVERAGE NAIL# _ INSURaRA:Starr Indemnity,&Liability Co 38318 AMNn INSURER 14,Great American Insurance elll Construction South, $Irius International Insurance Me.t INSURER c Suie 9e0berton Hill Road INSURER❑ Zurich American Insurance Co. 27855 Apex,NC 27502.4265 Navigators Insurance Com an 42307 INSURER E: g p y INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT To WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE 013E BURR POLICY NUMBER POLICY EFFMMIDDIYYYYI POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 PREMISr CLAIh4$-MADE X OCCUR x X1000025778201 D113112020 0113112021 DAMAGE TO Rz.ENTED occurrencel 5 300,000 MED EXP(Any one arson S 10,000 x xCu 2,000,a00 PER L&ADV INJURY 5 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE 5 4,000,000 POLICY E91 veT LOC PRODUCTS-COMFiOP AGG 5 4,000,000 OTHER: Emp.Ben. 5 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 5 ANY AUTO BODILY INJURY Perperson) S OWNEAUTOS ONLY SCHEDULED SSWUtNEEDp SOD ILY�ITNJURY Per accident S All &ONLY Al M ONLY PB�acEcfdsnt AMAGE $ S A UMBRELLA LIAR x OCCUR I EACH OCCURRENCE S 3,000,000 X EXCESS LIAB CLAIMS-MADE x x 1000596171201 01/31/2020 01131/2021 AGGREGATE S 3,000,000 DE❑ I I RETENTIONS I I5 A WORKERS COMPENSATION x PER 1 OTH- AND EMPLOYERS'LIABILITY ANY PROPRIETORlPARTNER/EXECUTIVE YIN x 100 0004051 0113112020 01131/2021 E.L.EACH ACCIDENT 1,000,000 RFFICER/M EM BE R EXCLUDE07 ] NIA andatoryInN } E.L.DISEASE-EA EMPLOYE 1,000,000 If es,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ C Pollution1professi x x CPPL*0001628-0 01131/2020 01/31/2021 Occ/Agg 5,000,000 B Property }( X IMPE16478604 12131/2019 12/3112020 Limit 8883933 DESCRIPTION OF OPERATIONS!LOCATIONS 1 VEHICLES IACORD 101,Additional Remarks Schedule,may be attached if more space is required] Orange County is Included as additional insured if reqqulred by written contract per endorsement form#CG2010 04 13&CG2037 04 13 to the extent provided therein,subject to policy terms limitations and exclusions. CERTIFICATE HOLDER CANCELLATION ORANGEC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN g ty ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 8181 Hillsborough,NC 27278 AUTHORIZED REPRESENTATIVE 4'�7'2— ACORD 25(2016/03) ©1988-2016 ACORD CORPORATION. All rights reserved. The ACORD name and Ingo are registered marks of ACORD DocuSign Envelope ID: DB5FD682-9018-443A-B967-D3449D69B2DF Racanefff Construction South, RACAN-1 PAGE 2 NOTEPAD INSURED'SNAME OR ID: CB 02121/2020 Insurer: Coverage: Pal#: Eff: Exp: Limit: Agg/Occ D. Excess Liability AEC-5918559-14 1/31/2020 - 1/31/2021 $12,000,000 E. Excess Liability NY20EXCZ044ATIV 1/31/2020 - 1/31/2021 $10,000,000 14 k� I