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Home My WebLink About2020-190-E AMS - Sasser Child Support Services window DocuSign Envelope ID: B2019758-3B85-4429-A677-0329018A3E54 nnos [Departmental Use Only] TITLE CSS WINDOW INSTALL FY 2020 ORANGE COUNTY CONTRACT UNDER$5,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 6th day of March, 2020, ("Effective Date") by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"),party of the first part; and Sasser Companies (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials and/or construction (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: To install a new window on the counter tops at Child Support Services(131 West Margaret Lane) The term of this agreement rendered shall be from 03/09/2020 to 07/06/2020. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily (as determined by the County) performed in accord with this Agreement. The amount to be paid by the County shall not exceed Four Thousand Seven Hundred Eighty Two Dollars, ($4782.00). Payment shall be made within thirty(30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Revised 11/19 1 DocuSign Envelope ID: B2019758-3B85-4429-A677-0329018A3E54 Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here NA (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider's duties and obligations related to the Services to be provided in this Agreement. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non- Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at htip://www.oran e�tpc. og v/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement Revised 11/19 2 DocuSign Envelope ID: B2019758-3B85-4429-A677-0329018A3E54 such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. 10. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF, Orange County and the Provider have signed this Agreement, effective as of the day first written above. ORANGE COUNTY PROVIDER 130cuSigned by: Docu Signed by: B �i QV►n U� SASSUr 2DD9CD6681844C5... 9DC3E3752C884EF... .,„r ..... .. .....,;tor T _ 200 S. Cameron St. Sasser Companies P.O. Box 8181 PO Box 10 Hillsborough,NC 27278 Whitsett,NC 27377 Revised 11/19 3 DocuSign Envelope ID:B2019758-3B85-4429-A677-0329018A3E54 February 11, 2020 Alan Dorman Orange County 200 South Cameron St. Hillsborough, NC 27278 Reference: Orange County F Child Support Services 131 West Margaret Lane Hillsborough, North Carolina 27278 Mr. Dorman: We are pleased to submit the following proposal for new window installation on the counter tops at 131 West Margaret Lane, Hillsborough, North Carolina. This proposal is based on our ❑nsite visit with Alan Dorman of Orange County. The attached description will detail all items included in our scope of work. Total Cost Four Thousand Seven Hundred Eighty-Two Dollars& No Cents $4,782.00 The following items are included in our proposal: ■ Site supervision + Daily clean up ■ All work to be performed during normal business hours Monday- Friday The following items are excluded from our proposal: ■ HVAC ■ Sprinkler System ■ Electrical of any kind ■ Doors/hardware ■ ❑rywall work • Painting ■ Plumbing • Engineering/Architect fees Phone:(336)449-1144 PO Box 10, Whitsett NC 27377 Fax: (336)449-1151 www.SAS S ERCOMPANIE S.corn DocuSign Envelope ID:B2019758-3B85-4429-A677-0329018A3E54 • Permits ■ Exterior work of any kind ■ Floor waxing • Any items not mentioned above Sales tax is excluded from this proposal pursuant to NC General Statute § 105-164,41-1(a), if it is determined that the transaction is not a capital improvement, this proposal will be revised to reflect to tax on labor. This proposal is valid for acceptance for a period of thirty(30) days, after thirty(30)days Sasser Companies, Inc. reserves the right to reevaluate the proposal to reflect current market conditions. If you have any questions of any kind, please feel free to contact me at 336-449-1144 or 336-260-7824. Sincerely, Sasser Companies, Inc. Agado &166c Angelo Bartis Construction Manager 336-260-7824 angelo@sassercompanies.com Phone: (336)449-1144 PC Box 10,Whitsett NC 27377 Fax: (336)449-1 151 ww w.SAS S ERCOMPANIE S.corn DocuSign Envelope ID: B2019758-3B85-4429-A677-0329018A3E54 Katherine Hamlett From: Alan Dorman Sent: Friday, March 06,20201:44 PM To: Katherine Hamlett Cc: Allison Cooper Subject: RE: Line Item Transfer Approved? Route with this account number. 10440020 630000 From: Erica Bryant Sent: Friday, March 6,2020 6:04 AM To:Alan Dorman<adorman@orangecountync.goy> Cc: Paul Sorrell<psorrelI2orangecount nc. ova;Allison Cooper<a coo per@orangecountVnc.gov>;Angela Hurdle ra h u rd le @❑ra ng a co u ntyn c.gov> Subject: RE: Line Item Transfer Approved? Erica P. Bryant Director Orange County ChiCd'Support Services 131 U. Nargaret Lane HiCCsborough, NC 27278 (919) 245-2177 -Tax (919) 644 3oz9 www or n ecountync.gov ORANGE COUNTY NOR11-1 CA.RO L I NA CONFIDENTIALITY NOTICE: All email messages,including any attachments,generated from or received by this account are the property of orange County Government and as such are considered public domain and are sub)ect to the North Carolina Public Records Law. Certain confidential information may be transmitted and any unauthorized review,use,disclosure or distribution is prohibited, If you are not the intended recipient,please contact the sender by reply email and destroy all copies of the original message, From:Alan Dorman <adorman oran ecount nc. ova Sent:Thursday, March 5,2020 4:36 PM To: Erica Bryant<ebryant@orangecountync.goy> Cc:Paul Sorrell<psorrell@oran>;ecountync.gov>;Allison Cooper Eaco❑ er oran ecount nc. ova Subject: Line Item Tra nsfer Ap p roved? Erica, 1 DocuSign Envelope ID:B2019758-3B85-4429-A677-0329018A3E54 Did Finance ever approve the Line-item transfer for the glass project? Thanks, Alan 2 DocuSign Envelope ID: B2019758-3B85-4429-A677-0329018A3E54 SASSCOM-01 DBAKER CERTIFICATE OF LIABILITY INSURANCE DAT2 DrrYYY, 2/3123raa2a THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or he endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsements. PRODUCER License#1000009384 CONTACT Hub International Carolinas NAMF PHONE Fax PO Box 939 Arc,Ne,Et):(336)228r0541 AIC,Nn,(866)590-4281 Burlington,NO 27216 E-MAIL INSURERS AFFORDING COVERAGE NA1C# INSURER A:Selective Insurance Company of America 12572 INSURED INSURER B:Accident Fund General Insurance Comm 12304 Sasser Companies Inc INSURER C: P 0 Box 10 1NSURERD: Whitsett,NO 27377 `— INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTRA X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS MADE OCCUR S 2253759 2/112020 2r1r2021 FQW ES f.cocEO urrenreL $ 500,000 MED EXP one son 15,000 PERSONAL&ADV INJURY $ 1'000,im GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 3,000,000 POLICY Eljpa LOC PRODUCTS-COMPIOP AGG $ 3,000,000 OTHER: A AUTOMOBILE LIABILITY CQMSINBO SINGLE LIMIT $ 11000,000 x ANY AUTO S 2253759 211/2020 2/112021 BODILY INJURY tPerperson) OWNED SCHEDULED AUTOS ONLY AUTOS EEpp SOD ILY INJURY Peracciden[ $ S ONLY A a ONLY P OP�,-ERJYDAMAGEE A X UMBRELLA LIAB JC OCCUR EACH OCCURRENCE $ 10,000,000 EXCESS LIAR CLAIMS-MADE S 2253759 21112020 2/1/2021 AGGREGATE $ 10,000,000 DED I I RETENTION$ B WORKERS COMPENSATION X PER; 07H- AND EMPLOYERS'L Y r N WCV6139124 2/1/2020 2/112021 IABILITY 11000,000 ANY PROPRIETORIPARTNERIEXECUTIVE E.L EACH ACCIDENT $ %"CER1MEMA7f EXCLUDED? N r A 1,000 000 { andataryIn } E.L.DISEASE-EA EMPLOYEE _, If yes,describe under 1,000,000 ❑ESCRIPTION OF OPERATIONS below E.L DISEASE-POLICY LIMIT 3 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached fr more space Is requ Ire d) RE: Orange County Emergency Services Building 510 Meadowlands Drive Hillsborough,NC Orange County is an additional insured under the General Liability for work performed by the named Insured for such additional insured,If required by contract signed by an authorized representative of the named insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange Count THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN g y ACCORDANCE WITH THE POLICY PROVISIONS. 200 South Cameron St Hillsborough, NC 27278 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) 01988-2015 ACORD CORPORATION. All rights reserved. Tile ACORD name and logo are registered marks of ACORD