HomeMy WebLinkAboutAgenda - 06-05-2001-8xORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 5, 2001
Action Agen~ ~-
Item No. ~*
SUBJECT: Contract Renewal; Pro ert Mana ement Services - 501 West Franklin Street
DEPARTMENT: Purchasing S~ Central Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones 245-2552
Renewal TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968501
Durham 688-7331
Mebane 33fi-227-2031
PURPOSE: To consider renewing a contract with ESM Associates, Chapel Hill for property management
services at 501 W. Franklin Street through June 30,.2002.
BACKGROUND: ESM Associates has provided property management services at the referenced
property since the County purchased it in July, 1990. The fee for property management services is 5% of
the gross rent, which if all spaces are rented for the full year equals approximately $6,000 per year.
Property manager responsibilities include:
• Providing a point of contact for the tenants of 501 W. Franklin Street far any tenant issue and
presenting these issues to the County as may be required. Examples of issues include maintenance
items, parking locations, etc.
• Authorizing expenditures for routine maintenance items up to $500 per expenditure. All bills for such
maintenance are reviewed by the property manager and sent to the County Purchasing Director who
ensures that payment is made.
• Further, the property manager seeks out suitable tenants to fill any vacancies that occur in the
building. However, the County reserves "first right of refusal" to the vacated space prior to
commitment to a new tenant. The Board of Commissioners approves leases and renewals with all
tenants in the facility.
Asa .general note, the property manager does not collect rent on behalf of the County. Rent checks are
mailed directly to the County to ensure proper accounting is maintained.
The term of the proposed renewal is July 1, 2001 through June 30, 2002, with a 90-day notice to
terminate the agreement available to either party.
FINANCIAL IMPACT: One small suite remains open at this time, however, a tenant appears imminent
according to the property manager. If the suite is filled, an estimated $6,000 would be needed to cover
the cost of this contract. Funds are budgeted in the Rents and Insurance Account.
RECOMMENDATION: The Manager recommends that the Board approve the renewal agreement with
ESM Associates through June 30, 2002; and authorize the Chair to sign on behalf of the Board.
RENEWAL AGREEMENT BETWEEN
COUNTY OF ORANGE
AND
STEPHEN J. MANTON, d/b/a/ ESM ASSOCIATES
NORTH CAROLINA
COUNTY OF ORANGE
WHEREAS, an agreement was made and entered into as of the 20th day of August, 1996, by
and between Orange County, hereinafter referred to as the "County" and ESM Associates,
hereinafter referred to as "ESM", for property management services at 501 West Franklin
Street, Chapel Hill,. NC;
WHEREAS, the County and ESM mutually agree to the following:
1. The agreement will be continued for a period beginning July 1, 2001 and ending at
12:00 midnight on June 30, 2002.
2. All other terms and conditions shall remain the same.
COUNTY OF ORANGE
Stephen Halkiotis, Chair
ESM Associates
Stephen J. Manton
Date:
Date:
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