HomeMy WebLinkAboutAgenda - 03-24-20; 8-g - Delegation of Emergency Contracting Authority to the County Manager 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 24, 2020
Action Agenda
Item No. 8-g
SUBJECT: Delegation of Emergency Contracting Authority to the County Manager
DEPARTMENT: County Manager
ATTACHMENT(S): INFORMATION CONTACT:
Travis Myren, Deputy County Manager,
919-245-2308
PURPOSE: To authorize the Manager to execute contracts and agreements in excess of the
Manager's signature authority for the duration of the current State of Emergency.
BACKGROUND: On March 13, 2020 the Board Chair Penny Rich declared a State of
Emergency in Orange County ("Declaration") related to the national emergency created by the
Corona Virus Disease 2019 pandemic. In addition to the authority granted to the Manager
pursuant to the Declaration, there is a need to minimize the number of Board of Commissioner
("BOCC") meetings to avoid prolonged interpersonal contact. One means of doing so is to
minimize the number of items for BOCC review. Currently the Manager may execute contracts
and agreements up to $90,000 for services and purchases goods and $250,000 for
construction. Authorizing the Manager to execute contracts up to $500,000 for construction
projects and over $90,000 for services and purchases of goods will eliminate the need for
BOCC approval at a meeting.
FINANCIAL IMPACT: The financial impact associated with this action is dependent upon the
number and amount of executed contracts.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board authorize the Manager to
execute contracts and agreements, subject to each contract and agreement receiving full review
typical of all contracts and agreements for the duration of the Orange County State of
Emergency declared on March 13, 2020, and to direct the Manager to report to the BOCC on a
monthly basis the nature and amount of those contracts and agreements. The dollar thresholds
for this delegation of authority shall be limited:
1) For construction contracts — up to $500,000;
2) For purchases of goods, materials, and apparatus — no limitation (any such
contract over $90,000 remains subject to formal bidding); and
3) For services contracts — no limitation.