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Home My WebLink AboutAgenda - 03-24-20; 8-c - Fiscal Year 2019-20 Budget Amendment #7 1 ORD-2020-007 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 24, 2020 Action Agenda Item No. 8-c SUBJECT: Fiscal Year 2019-20 Budget Amendment #7 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget As Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-to-Date Budget Summary PURPOSE: To approve budget ordinance amendments for fiscal year 2019-20. BACKGROUND: Arts Commission 1. The Arts Commission has received $3,901 in donations and program revenues from class fees and the Paint it Orange fundraiser. These funds will be used for administrative program expenses. This budget amendment provides for the receipt of these additional funds for the above stated purpose in the Visitors Bureau Fund, outside of the General Fund. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Housing and Community Development 2. The Department of Housing and Community Development is requesting a fund balance appropriation of $71,000 from the Housing Fund, special revenue fund, outside of the General Fund, established specifically for the Housing Choice Voucher (HCV) program. These funds will be used toward the purchase of software, supplies, and services to support the HCV program. With this appropriation, approximately $280,840 remains in the Housing Fund's available fund balance. This budget amendment provides for the fund balance appropriation of $71,000 from the Housing Fund. (See Attachment 1, column 2) 2 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Health Department 3. The Health Department has received additional State funds of $8,000 from the Department of Health and Human Services, Division of Public Health. These funds will be used in the Culturally and Linguistically Appropriate Services (CLAS) program to support an intern position, training, and materials costs related to the program. This budget amendment provides for the receipt of these additional funds for the above stated purposes. (See Attachment 1, column #3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Animal Services 4. Orange County Animal Services has received $28,804 in Community Giving donations. These funds will be used toward the care of seized animals. This budget amendment provides for the receipt of these donations for the above stated purpose. (Attachment 1, column #4) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. County Manager 5. At its January 21, 2020 meeting, the Board of County Commissioners approved the 2020 Greene Tract Resolution and Interlocal Agreement between Orange County, the Town of Chapel Hill, and the Town of Carrboro to jointly fund the costs of an environmental assessment related to the Greene Tract. The estimated cost for the environmental assessment is $40,000, with an approved cost share agreement of 43% Orange County, 43% Chapel Hill, and 14% Carrboro. The County's share of $17,200 will come from 3 realized savings from the Racial Equity Training contract in FY 2019-20 within the County Manager's budget. This budget amendment provides for the receipt of the $22,800 in revenue from the Towns for their cost share, and authorizes the County's share from current contract services savings within the County Manager's Office. (See Attachment 1, column #5) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impact is applicable to this item: • RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area. Minimize production of greenhouse gases. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with the other Budget Amendment items, other than the one stated in Item #6. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2019-20 and increases the General Fund by $59,604, the Visitors Bureau fund by $3,901, and the Housing Choice Voucher Fund by $71,000. RECOMMENDATION(S): The Manager recommends the Board approve the budget ordinance amendments for fiscal year 2019-20. Attachment 1. Orange County Proposed 2019-20 Budget Amendment The 2019-20 Orange County Budget Ordinance is amended as follows: 4 2.Housing and 3.Health Departmenl- Communily ciept of additional 5.County Manager's Development-fund 1.Arts Commission- State(pods of intern to 4.Animal Services- Office-re the of $71,0balance appropriation of receipt of additional support an intern reciepl of shelter $22,800 from the Towns Encumbrance Budget as Amended $3,901 in donations and Housing 0 from the position,training,and donations totaling of Chapel Hill and Budget as Amended Original Budget Budget as Amended Housing Fund to Carry Forwards Through BOA#6 program revenues from materials costs related $28,894 to be used carrboro for their cost Through BOA#7 purchase software, class fees and the Paint to the Culturally and toward the care of share of the Greene supplies,and services to It Orange fundraiser Linguistically Appropriate seed animals Tract Environmental support the Housing Choice Voucher Services(CLAS) Assessment program program General Fund Revenue Property Taxes $ 165,153,931 $ $ 165,153,931 $ 165,153,931 $ $ $ $ $ $ 165,153,931 Sales Taxes $ 25,372,861 $ $ 25,372,861 $ 25,372,861 $ $ $ $ $ $ 25,372,861 License and Permits $ 313,260 $ $ 313,260 $ 313,260 $ $ $ $ $ $ 313,260 Intergovernmental $ 18,278,612 $ $ 18,278,612 $ 18,988,747 $ $ $ 81000 $ $ 22,800 $ 19,019,547 Charges for Service $ 12,704,833 $ $ 12,704,833 $ 12,853,506 $ $ $ $ $ $ 12,853,506 Investment Earnings $ 415,000 $ 415,000 $ 449,721 $ 449,721 Miscellaneous $ 3,040,769 $ 3,040,769 $ 3,291,652 $ 28,804 $ 3,320,456 Transfers from Other Funds $ 4,034,600 $ 4,034,600 $ 4,034,600 $ 4,034,600 Alternative Financing $ $ $ 254,953 $ 254,953 Fund Balance $ 7,808,006 $ 1,468,810 $ 9,276,816 $ 9,253,092 $ 9,253,092 Total General Fund Revenues $ 237,121,872 $ 1,468,810 $ 238,590,682 $ 239,966,323 $ $ $ 81000 $ 28,804 $ 22,800 $ 240,025,927 Expenditures Support Services $ 12,465,362 $ 421,862 $ 12,887,224 $ 11,996,733 $ $ $ $ $ $ 11,996,733 General Government $ 23,540,653 $ 104,565 $ 23,645,218 $ 23,802,378 $ $ $ $ $ 22,800 $ 23,825,178 Community Services $ 14,421,090 $ 196,963 $ 14,618,053 $ 14,886,792 $ $ $ $ 28,804 $ $ 14,915,596 Human Services $ 40,822,906 $ 410,483 $ 41,233,389 $ 42,533,514 $ $ $ 8,000 $ $ $ 42,541,514 Public Safety $ 26,643,096 $ 334,937 $ 26,978,033 $ 27,539,141 $ $ $ $ $ $ 27,539,141 Education $ 111,279,115 $ 111,279,115 $ 111,279,115 $ 111,279,115 Transfers Out $ 7,949,650 $ $ 7,949,650 $ 7,928,650 $ 7,928,650 Total General Fund Appropriation $ 237,121,872 $ 1,468,810 $ 238,590,682 $ 239,966,323 $ $ $ 81000 $ 28,804 $ 22,800 $ 240,025,927 Visitors Bureau Fund Revenues Occupancy Tax $ 1,423,571 $ 1,423,571 $ 1,423,571 $ 1,423,571 Sales and Fees $ 500 $ 500 $ 500 $ 500 Intergovernmental $ 236,703 $ 236,703 $ 415,405 $ 415,405 Investment Earnings $ 4,000 $ 4,000 $ 4,000 $ 4,000 Miscellaneous $ $ $ $ 3,901 $ 3,901 Alternative Financing $ $ $ 79,324 $ 79,324 Appropriated Fund Balance $ 259,606 $ 2,438 $ 262,044 $ 446,080 $ 446,080 Total Revenues $ 1,924,380 $ 2,438 $ 1,926,818 $ 2,368,880 $ 2,372,781 Expenditures General Government $ 211,168 $ 211,168 $ 215,368 $ 215,368 Community Services $ 1,713,212 $ 2,438 $ 1,715,650 $ 2,153,512 $ 3,901 $ 2,117,413 Total Visitors Bureau Expenditures 1$ 1,924,380 1$ 2,438 1$ 1,926,818 $ 2,368,880 $ 3,901 1$ -I$ -Is -Is -I$ 2,372,781 Section 8 Housing Fund Revenues Intergovernmental $ 4,201,264 $ 4,201,264 $ 4,939,218 $ 4,939,218 Miscellaneous $ $ Transfer from General Fund $ 221,060 $ 221,060 $ 221,060 $ 221,060 Appropriated Fund Balance $ - $ 11,652 $ 11,652 $ 11,652 $ 71,000 $ 82,652 Total Housing Fund Revenues $ 4,422,324 $ 11,652 $ 4,433,976 $ 5,171,930 $ 5,242,930 Expenditures Housing Fund $ 4,422,324 $ 11,652 1$ 4,433,976 1$ 5,171,930 1 1$ 71,000 1 1$ 5,242,930 Attachment 2 5 Year-To-Date Budget Summary Fiscal Year 2019-20 General Fund Budget Summary Original General Fund Budget $237,121,872 Additional Revenue Received Through Budget Amendment#7 (March 24, 2020) Grant Funds $254,453 Non Grant Funds $1,204,516 General Fund - Fund Balance for Anticipated Paul: Appropriations (i.e. Encumbrances) $1,468,810 increase a .50 FTE Navigator General Fund - Fund Balance Appropriated to position in Health Department 19-20 Cover Anticipated and Unanticipated to t FY (BOAA#1); inccru FY a .7575 FTE Expenditures $23,724 Navigator position to 1.00 Total Amended General Fund Budget $240,025,927 FTE thru FY 19-20, and Dollar Change in 2019-20 Approved General moves both temporary FTE increases for these Fund Budget $2,904,055 Navigators from GF to Grant % Change in 2019-20 Approved General Fund Fund (BOA #2); increase a Budget 1.22% 1.0 FTE Deputy Sheriff I - SRO Position (BOA #2-A); Authorized Full Time Equivalent Positions increase a 1.0 FTE time- limited Human Services Original Approved General Fund Full Time Specialist position in DSS Equivalent Positions 945.470 (BOA#3-A); change Social Original Approved Other Funds Full Time Worker II position in Dept. on Equivalent Positions 98.350 Aging from time-limited Total Approved Full-Time-Equivalent permanent; no change in # Positions for Fiscal Year 2019-20 1,043.820