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Home My WebLink AboutORD-2020-004 Fiscal Year 2019-20 Budget Amendment #5 1 ORD-2020-004 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 4, 2020 Action Agenda Item No. 8-f SUBJECT: Fiscal Year 2019-20 Budget Amendment #5 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget As Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-to-Date Budget Summary Attachment 3. List of Re-Purposed CHCCS Capital Projects PURPOSE: To approve budget, grant and school capital project ordinance amendments for fiscal year 2019-20. BACKGROUND: Department on Aging 1. The Department on Aging has received the following revenue to its FY 2019-20 budget: • Health Care Promotions — Aging has received $6,217 of Title III D funding from Triangle J Area Agency on Aging to provide evidence based classes and programs. • Fit Feet — Aging is anticipating receiving an additional $10,000 more in revenue from Fit Feet clients through FY2019-20 to pay for program supplies and contract nurses. This budget amendment provides for the receipt of these additional funds and amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows: Senior Citizen Health Promotion Wellness Grant($10,000) - Project#294303 Revenues for this project: Current FY 2019-20 FY 2019-20 FY 2019-20 Amendment Revised Senior Citizen Wellness Funds $141,464 $10,000 $151,464 Total Project Funding $141,464 $10,000 $151,464 Appropriated for this project: Current FY 2019-20 FY 2019-20 FY 2019-20 Amendment Revised Senior Citizen Wellness $141,464 $10,000 $151,464 Total Costs $141,464 $10,000 $151,464 2 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence Sheriff's Office 2. The Orange County Sheriff's Office has received private designated donations totaling $29,000 for the purchase of AED Defibrillators to be used in deputy patrol vehicles. This budget amendment provides for the receipt of these donations for the above mentioned purpose. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence Animal Services 3. Orange County Animal Services has received $5,789 in Community Giving donations for use toward emergency medical care for rescued animals. This budget amendment provides for the receipt of these donations and authorizes the department to spend these donations consistent with the donors' intent. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals associated with this item. Chapel Hill-Carrboro City Schools Capital Projects 4. The Chapel Hill-Carrboro City Schools (CHCCS) Board of Education has requested the repurposing of available funds of $641,937 from older school capital projects that have ended to fund critical priority capital needs for two (2) projects within the district (See Attachment 3). This budget amendment provides for the repurposing of available funds, closes out prior year funding in those projects, and amends the School Capital Project Ordinances for each of the projects as listed in Attachment 3. SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals associated with this item. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these Budget Amendment items. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2019-20 and 3 increases the General Fund by $41,006; increases the Grant Projects Fund by $10,000, and provides for the re-purposing and closing out of prior year capital funding for specific Chapel Hill-Carrboro City Schools projects within the School Capital Fund. RECOMMENDATION(S): The Manager recommends the Board approve budget, grant and school capital project ordinance amendments for fiscal year 2019-20. Attachment 1. Orange County Proposed 2019-20 Budget Amendment The 2019-20 Orange County Budget Ordinance is amended as follows: prise Vishars Bureau Fund 1.Depadment on Aging 3.Anima1SerNces- solid Fund Waste Enter and Department d -receipt d additional 2.Shedfrs Office- r"pt d Communily Fund-.ing fAftw,otive designated donations private Sadal SerNces-Lease Health Care Promdions GiNng donations of Original Encumbrance Budget as Amended Financing for Budget as Amended Budget as Amentled tlesignated donations Budget as Amended ginal Budget Carry Forwards Budget as Amended Throu hBOA#4 remedlatlon work dthe Through BOA#4-B and Ranovatlons M 308 Throu hBOA#4-C tundsd E3,ccc,and totaling E2s,000 for the E5,789 for use toward 9 W.Franklin Street and 9 additional Fit Feet g emergenq metlical Through BOA#5 Sdid Wesle Suite 101,Europe program funds d purchase of AlE ..for.scued Atlministretlon Building Canter $10 000 Detitalllelors animals General Fund Revenue Property Taxes $ 165,153,931 $ $ 165,153,931 $ 165,153,931 1$ $ 165,153,931 $ $ 165,153,931 $ $ $ $ 165,153,931 Sales Taxes $ 25,372,861 $ $ 25,372,861 $ 25,372,861 $ $ 25,372,861 $ $ 25,372,861 $ $ $ $ 25,372,861 License and Permits $ 313,260 $ $ 313,260 $ 313,260 $ $ 313,260 $ $ 313,260 $ $ $ $ 313,260 Intergovernmental $ 18,278,612 $ $ 18,278,612 $ 18,837,987 $ $ 18,837,987 $ $ 18,837,987 $ 6,217 $ $ $ 18,944,204 Charges for Service $ 12,704,833 $ $ 12,704,833 $ 12,763,286 $ $ 12,763,286 $ $ 12,763,286 $ $ $ $ 12,763,286 Investment Earnings $ 415,000 $ 415,000 $ 415,000 $ 415,000 $ 415,000 $ 415,000 Miscellaneous $ 3,040,769 $ 3,040,769 $ 3,252,663 $ 3,252,663 $ 3,252,663 $ 29,000 $ 5,789 $ 3,287,452 Transfers from Other Funds $ 4,034,600 $ 4,034,600 $ 4,034,600 $ 4,034,600 $ 4,034,600 $ 4,034,600 Alternative Financing $ $ $ $ $ 254,953 $ 254,953 $ 254,953 Fund Balance $ 7,808,00' $ 7,808,006 $ 7,709,977 $ 7,709,977 $ 74,305 $ 7,794,282 $ 7,784,282 Total General Fund Revenues $ 237,121,872 $ $ 237,121,872 $ 237,853,565 $ 1$ 237,853,565 $ 329,258 $ 238,182,823 $ 6,217 1$ 29,000 1$ 5,789 1$ 238,223,829 Expenditures Community Relations-Public Affairs $ 288,826 $ $ 288,826 $ 295,483 $ 295,483 M$ 4,106,397 ,483 M$ 2,297,034 5,483 Finance and Administrative Services $ 1,534,718 $ 1,534,718 $ 1,556,714 $ 1,556,714 ,714 ,714 Asset Mara ement Services $ 4,821,645 $ $ 4,821,645 $ 4,985,025 $ 4,985,025 $ 263,406 ,431 ,431 Human Resources $ 1,002,957 $ $ 1,002,957 $ 1,019,134 $ 1,019,134 ,134 ,134 Information Technologies $ 4,076,614 $ $ 4,076,614 $ 4,106,397 $ 4,106,397 ,397 ,397Non-De artmental $ 740,602 $ $ 740,602 $ 435,103 $ 435,103 ,103 ,103Support Services $ 12,465,362 $ $ 12,465,362 $ 11,527,650 $ $ 11,527,650 $ 263,406 1,056 $ $ $ 1,056General Government $ 23,540,653 $ $ 23,540,653 $ 23,710,313 $ $ 23,710,313 $ 0,313 $ $ $ 0,313Animal Services $ 2,248,103 $ $ 2,248,103 $ 2,291,245 $ 2,291,245 1,245 $ 5,789 7,034Trans nation Services $ 3,385,810 $ $ 3,385,810 $ 3,419,080 $ 3,419,080 9,080 ,0.0 Coo erative Extension $ 400,402 $ $ 400,402 $ 400,402 $ 400,402 $ 400,402 1 400,402 Economic Development $ 531,085 $ $ 531,085 $ 539,063 $ 539,063 $ 539,063 $ 539,063 DEAPR $ 4,043,083 $ $ 4,043,083 $ 4,149,817 $ 4,149,817 $ 4,149,817 $ 4,149,817 Planninq and Inspections $ 3,215,117 $ $ 3,215,117 $ 3,286,943 $ 3,286,943 $ 3,286,943 $ 3,286,943 Non-Departmental $ 597,490 $ $ 597,490 $ 597,490 $ 597,490 $ 597,490 $ 597,490 Community Services $ 14,421,090 $ $ 14,421,090 $ 14,684,040 $ $ 14,684,040 $ $ 14,684,040 $ $ $ 5,789 $ 14,689,829 Department of Social Services $ 20,319,204 $ $ 20,319,204 $ 20,826,888 $ 20,826,888 $ 65,852 $ 20,892,740 $ 20,892,740 Health $ 10,608,199 $ $ 10,608,199 $ 10,803,958 $ 10,803,958 $ 10,803,958 $ 10,803,958 Cardinal Innovations MOE $ 1,050,187 $ $ 1,050,187 $ 996,450 $ 996,450 $ 996,450 $ 996,450 Department on Aging $ 2,304,196 $ $ 2,304,196 $ 2,515,230 $ 2,515,230 $ 2,515,230 $ 6,217 $ 2,521,447 Child Support Seryces $ 1,118,127 $ $ 1,118,127 $ 1,134,027 $ 1,134,027 $ 1,134,027 $ 1,134,027 Human Rights and Relations $ 344,031 $ $ 344,031 $ 348,946 $ 348,946 $ 348,946 1 $ 348,946 Housing and CD $ 333,995 $ $ 333,995 $ 336,504 $ 336,504 $ 336,504 $ 336,504 Library Services $ 2,443,338 $ $ 2,443,338 $ 2,488,373 $ 2,488,373 $ 2,488,373 $ 2,488,373 Non-Departmental $ 2,301,629 $ $ 2,301,629 $ 2,165,576 $ 2,165,576 $ 2,165,576 $ 2,165,576 Human Services $ 40,822,906 $ $ 40,822,906 $ 41,615,952 $ $ 41,615,952 $ 65,852 $ 41,681,804 $ 6,217 $ $ $ 41,688,021 Courts $ 68,500 $ $ 68,500 $ 68,500 $ 68,500 $ 68,500 $ 68,500 Criminal Justice Resource Department $ 700,654 $ $ 700,654 $ 706,338 $ 706,338 $ 706,338 $ 706,338 Sheriff $ 14,076,091 $ $ 14,076,091 $ 14,350,232 1 $ 14,350,232 $ 14,350,232 $ 29,000 $ 14,379,232 Emergency Services $ 11,380,019 $ $ 11,380,019 $ 11,520,452 $ 11,520,452 $ 11,520,452 $ 11,520,452 Non Departmental $ 417,832 $ $ 417,832 $ 462,323 $ 462,323 $ 462,323 $ 462,323 Public Safety $ 26,643,096 $ $ 26,643,096 $ 27,107,845 $ $ 27,107,845 $ $ 27,107,845 $ $ 29,000 $ $ 27,136,845 Education $ 111,279,115 1$ 111,279,115 1$ 111,279,115 $ 111,279,115 i$ 111,279,115 $ 111,279,115 Transfers Out $ 7,949,650 $ $ 7,949,650 $ 7,928,650 $ 7,928,650 $ 7,928,650 $ 7:926,650 Total General Fund Appropriation $ 237,121,872 $ $ 237,121,872 $ 237,853,565 $ $ 237,853,565 $ 329,258 $ 238,182,823 $ 6,217 $ 29,000 $ 5,788 $ 238,223,829 E $ $ E E 3 $ E E $ E $ Visitors Bureau Fund Revenues Occupancy Tax $ 1,423,571 $ 1,423,571 $ 1,423,571 $ 1,423,571 $ 1,423,571 $ 1,423,571 Sales and Fees $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 Intergovernmental $ 236,703 $ 236,703 $ 240,903 $ 240,903 $ 240,903 $ 240,903 Investment Earnings $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 Miscellaneous $ $ $ $ $ $ Alternative Financing $ $ $ $ $ 79,324 $ 79,324 $ 79,324 Appropriated Fund Balance $ 259,606 $ - $ 259,606 $ 259,606 $ 259,606 $ 184,036 $ 443,642 $ 443,642 Total Revenues $ 1,924,380 $ - $ 1,924,380 $ 1,928,580 $ 1,928,580 $ 263,360 $ 2,191,940 $ 2,191,940 Expenditures General Government 1$ 211,168 $ 211,168 1$ 215,368 $ 215,368 $ 215,368 $ 215,368 Community Services i$ 1,713,212 1$ -1$ 1,713,212 1$ 1,713,212 1 1$ 1,713,212 1$ 263,360 1$ 1,976,572 1 $ 1,976,572 Total vectors Bureau Expenditures I$ 1,924,380 1$ -I$ 1,924,380 1$ 1,928,580 1$ -I$ 1,928,580 1$ 263,360 1$ 2,191,940 1$ - $ - $ - $ 2,191,940 Solid Waste Renewal and Replacement Fund Revenues Transfers from Solid Waste Operations Fund $ 1,520,006 $ 1,520,008 $ 1,520,008 $ 1,520,008 $ 1,520,008 $ 1,520,008 Alternative Financing $ 633,356 $ 833,356 $ 833,356 $ 309,456 $ 1,142,812 $ 1,142,812 $ 1,142,812 Total Revenues $ 2'353,364 1$ -I$ 2,353,364 1$ 2,353,364 1 1$ 2,662,820 1 1$ 2,662,820 1 1 1$ 2,662,820 Expenditures Renewal and Replacement Fund $ 2,353,364 $ 2,353,364 1$ 2,353,364 1$ 309,456 1$ 2,662,820 $ 2,662,820 $ 2,662,820 t Attachment 1. Orange County Proposed 2019-20 Budget Amendment The 2019-20 Orange County Budget Ordinance is amended as follows: prise Vshars Bureau Funtl 1.Depadment on Aging 3.Anima1SerNces- Solid Fund Waste Enter and Department d -racalpt d eddXlonal 2.Sherifrs Office- r"pt d Communily Fund-.ing fAftw,otive recelplof onatio Social SerNces-Lease Health Care Promdions GiNng tlonations of Original Encumbrance Budget as Amended Financing for Budget as Amended Budget as Amentled tlesignaletl tlonalions Budget as Amended ginal Budget Carry Fomards Budget as Amended Throu hBOA#4 remedlallon work at the Through BOA#4-B and Ranovallons M 308 Throu hBOA#4-C funds of$3,ccc,and totaling$2s,000 for ine $5,]89 for use toward 9 W.Franklin Street and 9 additional Fit Feet g emergenq metlical Through BOA#5 Sditl Waste Suite 101,Europe program funds d Purchase at ra D rare for rescued Atlministrellon Building Canter $10000 Mialllelors animals Grant Project Fund Revenues Intergovernmental $ 144,765 $ 144,765 $ 513,821 $ 513,821 $ 513,821 $ 513,621 Charges for Services $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 10,000 $ 75,000 Transfer from General Fund $ 57,043 $ 57,043 $ 57,043 $ 57,043 $ 57,043 $ 57,043 Miscellaneous $ $ 40,000 $ 40,000 $ 40,000 $ 40,000 Transfer from Other Funds $ $ $ $ $ Appropriated Fund Balance $ 4,421 $ - $ 4,421 $ 4,421 $ 4,421 $ 4,421 $ 4,421 Total Revenues $ 271,229 $ $ 271,229 $ 680,285 $ - $ 680,285 $ - $ 680,285 $ 10,000 $ - $ $ 690,285 Expenditures Support Services $ - $ - $ - $ 147,247 $ - $ 147,247 $ - $ 147,247 $ - $ - $ - $ 147,247 Community Services $ - $ - $ - $ 40.000 $ - $ 40,000 $ - $ 40.000 $ - $ - $ - $ 40,000 Senior Citizen Health Promotion(Wellnees) $ 141,464 $ - $ 141,464 $ 141,464 $ 141,464 $ 141,464 $ 10,000 $ 151,464 Emergency Solutions Grant-DSS(Multi-Yr) $ $ 40,000 $ 40,000 $ 40,000 $ 40,000 United Way-FSA-Health(Multi-Yr) $ $ $ 31,809 $ 31,809 $ 31,809 $ 31,809 Outreach Literacy Time to Read-Library $ 94,765 $ 94,765 $ 94,765 $ 94,765 $ 94,765 $ 94,765 Human Services $ 236,229 $ - $ 236,229 $ 308,038 $ - $ 308,038 $ - $ 308,038 $ 10,000 $ - $ - $ 318,038 EM Performance Grant $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 Local Reentry Council Grant-CJRD $ $ 150,000 $ 150,000 $ 150,000 $ 150,000 Public Safety $ 35,000 $ - $ 35,000 $ 185,000 $ - $ 185,000 $ - $ 185,000 $ - $ - $ - $ 185,000 Total Expenditures $ 271,229 1$ - $ 271,229 $ 680,285 $ - $ 680,285 $ - $ 680,285 $ 10,000 $ - $ - $ 690,285 z Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2019-20 General Fund Budget Summary Original General Fund Budget $237,121,872 Additional Revenue Received Through Budget Amendment#5 (February 4, 2020) Grant Funds $179,228 Non Grant Funds $946,453 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $0 General Fund - Fund Balance Appropriated to Paul: Cover Anticipated and Unanticipated increase a .50 FTE Navigator Expenditures $23,724 j position in Health Department to 1.00 FTE thru FY 19-20 Total Amended General Fund Budget $238,223,829 (BOA#1); increase a .75 FTE Dollar Change in 2019-20 Approved General j Navigator position to 1.00 Fund Budget $1,101,957 FTE thru FY 19-20, and % Change in 2019-20 Approved General Fund moves both temporary FTE increases for these Budget 0.46% Navigators from GF to Grant Fund (BOA #2); increase a Authorized Full Time Equivalent Positions 1.0 FTE Deputy Sheriff I - SRO Position (BOA #2-A); Original Approved General Fund Full Time Equivalent Positions 945.470 increase a time- Equivalent Human Services Original Approved Other Funds Full Time Specialist position in DSS Equivalent Positions 98.350 (BOA#3-A) Total Approved Full-Time-Equivalent Positions for Fiscal Year 2019-20 1,043.820 Attachment 3 7 Budget CIP/Capital to be Repurposed Budget CIP Projects Needed to be Funded from Repurposed Funds School Capital Project Project# Item Amount School Capital Project Project#Item Amount Close Out Prior Years'Funding- Contingency Reserve for Chapel Hill High Transportation Center 53018 Repurpose $609,992.00 Major Facility Renovations 53053 School Bond Project $609,992.00 Close Out Prior Years'Funding- Frank Porter Graham Elementary HVAC Chapel Hill HS-Renovations 53003 Repurpose $2,422.00 Mechanical Systems 54006 Project $2,422.00 Close Out Prior Years'Funding- Frank Porter Graham Elementary HVAC Morris Grove Elementary 53050 Repurpose $1,089.00 Mechanical Systems 54006 Project $1,089.00 Close Out Prior Years'Funding- Frank Porter Graham Elementary HVAC Northside Elementary 53051 Repurpose $28,434.00 Mechanical Systems 54006 Project $28,434.00 Total Repurposed Funds $641,937.00 Total Repurposed Funds $641,937.00