HomeMy WebLinkAboutAgenda - 03-10-20; 8-i - Fiscal Year 2019-20 Budget Amendment #6 1
ORD-2020-006
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 10, 2020
Action Agenda
Item No. 8-i
SUBJECT: Fiscal Year 2019-20 Budget Amendment #6
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget As Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-to-Date Budget
Summary
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2019-
20.
BACKGROUND:
Department on Aging
1. The Department on Aging has received the following revenue to its FY 2019-20 budget:
• State Senior Center General Purpose Funds — receipt of $21,148 from the N.C.
General Assembly through the Triangle J Area Agency on Aging to be used to
cover temporary personnel and program supplies at the Passmore and Seymour
Senior Centers.
• Facilities Rental — receipt of $2,000 for various building rentals of the Seymour
and Passmore Centers, used to pay for temporary staff to work at these rentals.
• Fitness Studio — anticipated receipt of $5,000 in Fitness Studio fees to pay for
class instructors.
• Wellness Classes — anticipated receipt of $10,000 in wellness class fees to pay
for instructors and related class expenses. These funds will be appropriated in the
Annual Grant Fund, outside of the General Fund.
This budget amendment provides for the receipt of these additional funds, and amends
the current Senior Citizen Health Promotion Wellness Grant Project Ordinance as
follows:
Senior Citizen Health Promotion Wellness Grant($10,000) - Project#294303
Revenues for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Senior Citizen Wellness Funds $153,155 $10,000 $163,155
Total Project Funding $153,155 $10,000 $163,155
2
Appropriated for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Senior Citizen Wellness $153,155 $10,000 $163,155
Total Costs $153,155 $10,000 $163,155
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
County Manager Technical Amendment
2. The County Manager's Office is moving $1,800 between functions to cover expenses
related to meeting facilitation for the Greene Tract property. This budget amendment
provides for the moving of budgeted funds from the County Manager's Office to the Non-
Departmental section of the General Government function.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Sheriff's Office
3. The Sheriff's Office has been awarded funds from the U.S. Department of Justice FY
2019 State Criminal Alien Assistance Program (SCAAP) in the amount of $67,359. In
June 2000, the Sheriff's Office entered into an agreement with Justice Benefit, Inc. to
secure appropriate Federal financial assistance in recovering federal funds that are due
to counties who house federal inmates. This budget amendment provides for the receipt
of the additional $67,359. (See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Human Rights and Relations
4. The Human Rights and Relations Department has received $227,509 in additional
Housing and Urban Development (HUD) funds for case reimbursement, administrative
costs and training. This budget amendment provides for the receipt and appropriation of
these additional funds and amends the following Human Rights and Relations HUD
Grant Project Ordinance: (See Attachment 1, column 4)
Human Rights and Relations HUD Grant($227,509) - Project# 71300
Revenues for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
HUD Funds $181,077 $227,509 $408,586
From General Fund $272,063 $0 $272,063
Total Project Funding $453,140 $227,509 $680,649
3
Appropriated for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Human Rights & Relations HUD
Grant $453,140 $227,509 $680,649
Total Costs $453,140 $227,509 $680,649
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial,
residential or economic status.
Cooperative Extension
5. Cooperative Extension is requesting to appropriate $12,500 from its 4-H Fund Balance.
These funds will be used toward a vehicle purchase for the 4-H Program. With this
appropriation, approximately $12,500 remains in the 4-H Fund Balance. (See
Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Finance and Administrative Services
6. The Finance and Administrative Services Department is requesting the approval of a
new Financial Systems Administrator (1.0 FTE) position that will support the department
and provide administration of the Enterprise Resource Planning (ERP) Financial System,
known as Tyler MUNIS. Tyler MUNIS applications include: Accounts Payable, Accounts
Receivable, Budgeting, Cash Management, Content Management, Fixed Assets,
Payroll, Purchasing, Projects and Grants, and other financial subsidiaries. The
department has implemented an investment strategy, which has resulted in strong
investment earnings growth. Reinvestment of a portion of investment earnings will
provide the offsetting revenue for this new position to support our County-wide financial
systems. This budget amendment provides for the creation of this new 1.0 FTE position
effectively immediately, with an estimated salary and benefits cost of $34,721 for the
remainder of FY 2019-20 (annual cost is estimated at $105,225). (See Attachment 1,
column 6)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Board of County Commissioners
7. The Complete Count Committee has requested $12,500 from the Board of County
Commissioners' Contingency account for expenses related to outreach materials for the
2020 Census. Approximately $5,500 would be used to professionally edit and produce
an educational video created by Cedar Ridge High School students. The Committee
4
anticipates that the remaining funds would be used to cover additional costs for
translation of materials into languages not provided by the Census (Burmese, Karen,
and Swahili), printed guides and signage for the 13 Be Counted Sites, costs related to a
series of Census Be Counted Launch events on March 16, 2020, brochures for
information tables for community events, and other expenses. The Towns of Carrboro,
Chapel Hill, and Hillsborough have also pledged to provide funds to pay for associated
costs. This budget amendment provides for the allocation of $12,500 from the BOCC
Contingency account to the Community Relations printing account to cover the above
mentioned anticipated expenses. With this appropriation, $8,204 remains available in
the Contingency account for FY 2019-20. (See Attachment 1, column 7)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated
with this item.
Department of Social Services
8. The Department of Social Services has received several additional allocations from the
State totaling $135,076. These allocations include Social Services Block Grant, Daycare
Child Care Development Funds, Foster Care Caseworker, and is drawing more IV-E
Foster Care Federal funds due to more IV-E eligible children in care. This budget
amendment allows for the receipt of those funds and use of them for administrative
purposes as well as to pay foster care board payments on behalf of children in care.
(See Attachment 1, column 8)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Library Services
9. Orange County Library Services has received the following revenue to its FY 2019-20
budget.
• Library Services and Technology Act (LSTA) Mini Grant - The Adult and Teen
Services have been awarded a $2,000 LSTA mini grant. The Department will be
conducting an oral history project focused on the senior citizen African American
population in Hillsborough and northern Orange County.
• Friends of the OC Library — Friends of the Library is donating $1,200 to fund the
Library's 10 year anniversary community celebration.
• LSTA State Aid — LSTA is increasing the County's allocation of state aid by
$4,180, this will be used to replace the security gate, which has been considered
a barrier for community members.
• Donations — The Greenwald Family Charitable Trust of the Triangle Community
Foundation is donating $1,000. This will fund the purchase of a desk as well as
hardware for a 3D video counter software purchase.
5
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 9)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial,
residential or economic status.
Visitors Bureau
10.The Orange County Visitors Bureau has received $174,502 in additional revenue from
the Town of Chapel Hill for surpassing FY2018-19 performance benchmarks. As per the
Agreement, the Town of Chapel Hill agrees to award the Visitors Bureau 50% of
revenues from hotel/motel occupancy receipts of collections exceeding $1,000,000. The
Bureau will use the funds to cover originally unbudgeted advertising campaigns, such as
the Emu campaign and CVENT. A small portion will be used to cover shortfalls in the
telephones, subscriptions, contract services and credit card acceptance charge line
items. This budget amendment provides for the receipt of these additional funds for the
purposes mentioned above. (See Attachment 1, column 10)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated
with this item.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these Budget Amendment items.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds in FY 2019-20 and
increases the General Fund by $273,684, increases the Grant Projects Fund by $237,509,
increases the 4-H Fund budget by $12,500, and increases in the Visitors Bureau Fund by
$174,502.
RECOMMENDATION(S): The Manager recommends the Board approve budget and grant
project ordinance amendments for fiscal year 2019-20.
Attachment 1.Orange County Proposed 2019.20 Budget Amendment
The 2019-20 Orange County Budget Ordinance is amended as follows:
DepeameM on Aging fi.Creation I.
nex
_ra'ptdadd4ionel - systems
te senmr cellar
2.Counry Maneper- Atlmin atrator(1.0-) C°uMy
Generald8;-dd ell 4.Human--.1,dntl ]Commtlissoners- 10.Viseofa B.-ai
d$21,148;recel a menm rwi.Sp1erilPa OlAro- 5.Cooperativa ppsNon In Finance and g,pepartment brary SerNces- ceipt ofatltliaonal ptd gets Reli-IH recelptd orate$12,500 fiwn Pttdl
Encumbrance Bud el as Amentled owcbutl tlNntls d2ot9 state ,_tension- Atlminidretiw services
FaulBies Rental rsfanue rO mVO tM1 Ca All atltl8ional HUD Nntlsd t MC�mmissioners SeMwa-rewiptd grewipt datl44ianel revenued$1]4,502
g m e panty mnal en 50g for appmpaaeon d$tz,5oe °support me Cpnt nc to aeal0onals tuna.[ Budget as Amended
Odginal Budget Hodge[as Amended d$z,000;recelptd $zz] ra. °ga y SBG,Day daung$e,sa0 It-me Town dcbapel
C F rwards Thr u hBOA N5 Manageh DMce to lM1e Asaidenw Pmgrem Nntl balance in lM1e 4J1 tlwenment ana pmvitle Throughgop p6 carry O O g 5,000;;Stu4i-u- reimbursemeM,e Com-y Relation.far Cere CCDF,Faster Cere ham LSTA GreM,LSTA Hillfasumassing FY
$5,000;ana aMicipatetl Departmental (SCAA$67, s[doling s4aL mds F.ndaveM1 atlminisVaaon dtM1e In- $135,076 S Ala,and sons[ 8-1
on d0.General $6],359 purcM1ase'a Enterynse Resource expenses relaretl to g 9peaormance
$1 0dan atl44ional -Mn- man'tl[rein n9. P rsacM1 materiels far 01 bencM1maMs
$1, lannine(,RPI me zaze cen.ua
G G.ntPintheF.nd l Financial System,
Grant Project Puna pvm as rNer Murvls
General Fund
Revenue
Property Taes $ 165,153,931 $ $ 165,153,931 $ 165,153,931 $ $ $ $ $ $ $ $ $ $ $ 165,153,931
Sales Taxes $ 25,372,861 $ $ 25,372,861 $ 25,372,861 $ $ $ $ $ $ $ $ $ $ $ 25,372,861
License and Permits $ 313,260 $ $ 313,260 $ 313,260 $ $ $ $ $ $ $ $ $ $ $ 313,260
Inter overnmental $ 18,278,612 $ $ 18,278,612 $ 18,826,343 $ 21,148 $ $ $ $ $ $ $ 135,076 $ 6,180 $ $ 13,988,747
Char esfor Service $ 12,704,833 $ $ 12,704,833 $ 12,781,147 $ 5,000 $ $ 67,359 $ $ $ $ $ $ $ $ 12,853,506
Investment Earnings $ 415,000 $ 415,000 $ 415,000 $ 34,721 $ 449,721
Miscellaneous $ 3,040,789 $ 3,040,769 $ 3,287,452 $ 2,000 $ 2,200 $ 3,291,652
Transfers from Other Funds $ 4,034,600 $ 4,034,600 $ 4,034,600 $ 4,034,600
Altemative Financing E $ S 214,953 S 254,953
Fund Balance $ 7,808,006 $ 1,468,810 $ 9,276,816 i 9,253,092 $ 9,253,092
Total Gemral Fund Revenues $ 237,121,872 $ 1,468,810 $ 238,590,682 1$ 239,692,639 $ 28,148 $ $ 67,359 1$ $ $ 34,721 1$ $ 135,078 1$ 8,380 1$ S 239,986,323
Mnditures
un' Relations-Public Affairs $ 288,826 $ $ 288,826 $ 295,483 $ 12,500 $ 307,983
Finance and Administrative Services $ 1534,718 $ 89,327 $ 1,624045 $ 1,646041 $ 34721 $ 1/680762
Su ort Services $ 12,465,362 $ 421,862 $ 12,887,224 $ 11,949,512 $ $ $ $ $ $ 34,721 $ 12,500 $ $ E $ 11'996,733
Count Commissioners $ 986,129 $ 40,797 $ 1,026926 $ 1,037742 $ 12,500 $ 1,025242
Con Off. $ 2998,025 $ 50,000 $ 3,048025 $ 3,066163 $ 1800 $ 3,064363
N $ 105,000 $ $ 105,000 $ 105,000 $ 1,800 $ 106 800
General Govemmerd $ 23,540,653 $ 104,565 $ 23,645,218 $ 23,814,878 $ $ $ $ $ $ $ 12,500 $ $ $ $ 23,802,378
Command Services $ 14,421,090 $ 196,963 $ 14,618,053 $ 14,886,792 $ $ S $ $ $ $ $ $ E $ 14,886,792
Human Services E 40,822,90fi $ 410,483 $ 41,233,369 E 42,361,910 $ 28,148 E S $ S $ S $ 136,076 S 8,380 $ S 42,533,514
Public Safe E 26,643,09fi $ 334,11 E 2Q978,033 $ 27,471,782 S $ S 67,359 E S $ S $ $ $ $ 27,539,141
Education $ 111,279,115 E 111,279,115 S 111,279.115 $ ill 279,115
Tnmfers Out $ 7,949,650 E $ 7,949,wit S 7,928.650 $ 7,828,850
Total General Fund Appropriation $ 237,121,872 $ 1,468,810 $ 298,590,882 $ 239,692,639 S 28,148 $ S 67,359 E $ $ 34,721 $ $ 135,078 $ 8,380 $ S 299,886,323
Visitors Bureau Fund
Rev p occuant Y
Tax $ 1,423,571 $ 1,423,571 E 1,423,57' E 1,423,171
Sales and Fees $ 500 $ 500 $ 500 $ 500
Inter overnmerdal s $ 236,703 $ 236,703 $ 240,903 $ 174,502 $ 415,405
Investment Earnin $ 4,000 $ 4,000 $ 4,000 $ 4,000
Miscellaneous E $ $ $
Alternative Financin E $ $ 79,324 $ 79,324
o dated Fund Balance E 259,fi0fi $ 2,438 $ 262,044 E 44Q060 $ 44Q060
Total Revenues $ 1,924,380 $ 2,438 $ 1,926,818 $ 2,194,378 $ 2,368,880
Expenditures
General Government $ 211 188 $ 211,168 s 215,368 $ 215,368
Canmunity Services $ 1.7131212' $ 2,438 E 1,715,650 $ 1,979,010 $ 174,502 $ 2,153,512
Total Yrsitors Bureau Expenditues $ 1,924,380 $ 2,438 1$$ 1,926,818 1$ 2,194,378 1$ - $ - $ - $ - $ - $ - $ - $ - $ - $ 174,502 1$ 2,368,880
1
Attachment 1.Orange County Proposed 2019.20 Budget Amendment
The 2019-20 Orange County Budget Ordinance is amended as follows:
DepeameM'n Aging fi.Creation I.nex
pt°ratlaitianal - sI.r
ware sermr cellar
2.Counry Maneper- Atlminiatrator(1.0-) C°uMy
Generald8;-f,dd ell 4.Human--.1,dntl ]Commiissoners- 1-IrtofaBureau-
d$21,148;recel a menm rwi.Sp1erilPa OlAro- 5.C'operativa ppsN'n In Finance and g,pepartment brary SerNcea- ceipt of atltliaonal
pid gets Reli-IH recelpid orate$12,500 fiwn Pttdl
Encumbrance Bud el as Amentled owcbutl tlNntls d2019 state Extension- Atlminidretiw services
FadlBies Renlel refanue iO mVO tM1 Ca All atltl8ional HUD Nntlsd t MC�mmissioners SaMwa-rewiptd grewipt detl44ianel revenued$1]4,502
g m e ounty moat en 50g for appmpaaiion d$12,500 'support ibe Cont nc to aaaltlonals Nna.t Budget ee Amended
llriginal Budget cadge[as Amended d$z,000;receipts $zz] ra. rge y SBG,Day daung$e,sa0 hrmthero -hapel
C F rwards ThroughBOA N5 Manegeh DMce to lM1e Asaidenw Pregrem Nntl balance in the 4J1 tlwenmant ana pmvitle Throughgpp p$
carry O5,000;;St,,,. reimbursemeM,e Com-y Relation.far Care CCDF,Faster Cere ham LSTA GrsM,LSTA Hill far sureassing FY
$5,000;ana aMicipatetl Departmental (SCAA$67, sidaling s4aL md. F.rdaveM1 atlminisVaaon diM1e turfs idalin$135,076 S Ala,and sons[ 8-1
on d0.General $6],359 purcM1ase'd Enterynse Resource expenses relaietl to g 9pertormance
$10,0dan atltlitional poem--dl man'tl irein n9. P reacM1 materiels far 01 bencM1maMs
$1, lannirg(ERPI me zaze cen.ua
G G.rtPiniheF.rd l Finenci TA.r UN
Grant Project Puna 'vm as rNer Murvls
4-H Fund
Revenues
Donations $ 8,828 E 8,928 S 8,928 $ 6,928
Chargeskservices $ 12,000 $ 12,000 $$ 12,000 $ 12,000
Intergovernmental $ 5,000 $ 5,000 $ 5,000 $ 5,000
Interest on Investments $ 160 $ 160 $ 160 $ 160
Appropriated Fund Balance $ 7,500 $ 7,500 $ 7,500 $ 12,500 $ 20,000
Tota14-HFund Revenues $ 31,588 $ - $ 31,588 $ 31,588 $ - $ - $ - $ - $ 12,500 $ - $ - $ - $ - $ - $ 44,088
Expenditures
4-H Program $ 31,588 $ 31,588 $ 31,588 S 12,500 $ 44,088
Grant Frolact Fund
Revenues
Inter overnmeMal $ 144,765 $ 144,7fi5 $ 513,821 $ 227,509 $ 741,330
Char esfor Services $ 65,000 $ .,000 $ 75,000 $ 10,000 $ 85,000
Transfer from General Fund $ 57,043 $ 57,043 $ 57,043 $ 57,043
Miscellaneous $ $ 40,000 $ 40,000
Transfer from Other Funds $ $ $
rioted Fund Balance $ 4,421 $ 1,691 $ 6,112 $ 6,112 $ 6,112
Total Revenues $ 271,229 $ 1,691 $ 272,920 E
Expenditures
Su ort Services $ - $ - $ - $ 147,247 S - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 147,247
Commune Services $ - $ - $ - $ 40,000 S - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 40,000
Senior Citi en Health Promotion(Wellness) $ 141,464 $ 1,691 $ 143,165 $ 153,155 $ 10,000 $ 163,155
Human R'hts 6 Relations HUD Grant Mu10.Vr $ $ $ 227,509 $ 227,509
Emer eec Solutions Grant-DSS Multi-Yr $ $ 40,000 $ 40,000
United Way-FSA-Health Mutti-Vr $ $ $ 31,809 $ 31,809
Outreach Lilerac Time to Read-Libra $ 94,765 $ 94,7fi5 $ 94,765 $ 94,765
Human Services $ 236,229 $ 11691 $ 237,920 $ 319,729 $ 10,000 $ - $ - $ 227,509 $ - $ - $ - $ - $ - $ - $ 557,238
EM Performance Grant $ 35,000 $ 35,000 $ 35,000 $ 35,000
Local Reentry Council Grant-CJRD $ $ 150,000 $ 150,000
Public S E 35,000 E - E 35,000 $ 185,000 $ - $ - S - $ - $ - E - S - $ - $ - $ - $ 185,000
Total Expentllfures $ 271,229 $ 1,691 $1 272,920 E fi91,976 E 10,000 S - $ - $ 227,509 E - $ - 1 - $ - $ - $ - S 929,485
2
Attachment 2 8
Year-To-Date Budget Summary
Fiscal Year 2019-20
General Fund Budget Summary
Original General Fund Budget $237,121,872
Additional Revenue Received Through
Budget Amendment#6 (March 10, 2020)
Grant Funds $254,453
Non Grant Funds $1,144,912
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances) $1,468,810
General Fund - Fund Balance Appropriated to Paul:
increase a .50 FTE Navigator
Cover Anticipated and Unanticipated i position in Health Department
Expenditures $23,724 to 1.00 FTE thru FY 19-20
Total Amended General Fund Budget $239,966,323 (BOA#1); increase a .75 FTE
Dollar Change in 2019-20 Approved General Navigator position to 1.00
FTE thru FY 19-20, and
Fund Budget $2,844,451 moves both temporary FTE
% Change in 2019-20 Approved General Fund increases for these
Budget 1.20% Navigators from GF to Grant
Fund (BOA #2); increase a
Authorized Full Time Equivalent Positions 1.0 FTE Deputy Sheriff I -
SRO Position (BOA #2-A);
Original Approved General Fund Full Time increase a 1.0 FTE time-
Equivalent Positions 945.470 limited Human Services
Original Approved Other Funds Full Time Specialist position in DSS
Equivalent Positions 98.350 (BOA#3-A)
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2019-20 1,043.820