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Home My WebLink AboutAgenda 02-25-20 Attachment 2B - OCS Executive Summary Facilities Capital Maintenance and Operations L Facilities Capital, Maintenance & Operation Summary Orange County Schools strives to provide well maintained, safe, sustainable, and welcoming facilities for our community, students and employees. We attempt to meet this goal through short and long-range facility planning, completion of sustainability, deferred and preventive maintenance programs and through regular upkeep, repair and renovation projects. The district monitors current facility conditions and utilizes industry standards for reviewing facility needs. A comprehensive facility assessment was completed in 2014. A safety, security and emergency management assessment was conducted in 2013. Roof assessment studies, parking lot assessment studies, indoor air quality assessments and end-of-life project schedules have also been completed. A10-year Capital Investment Plan is utilized to identify funding of projects for the one-year allocated annual county capital appropriations. The district receives annual capital funding for all facility needs, operations, maintenance repairs including technology upgrades, activity buses and facility services from the following county funding sources: Debt Financing: $1,599,236 Pay Go (NC Lottery): $558,978 Article 46 Sales Tax (technology) $81001 Older Facility Improvements $39800* Recurring Capital $1,19500 Deferred Maintenance $1,195,800* 2020 Total Annual Capital Allotment: $5,759,215 *Note: The scheduled funding of these allotments ends in FY 21. This amounts to a loss of capital funding of$1,594,400. Priorities for Capital Projects Utilizing facility assessment information and feedback from building occupants, the following priorities are used for setting priorities for capital projects: • Fire, Life, Health & Safety related projects • Building projects that increase Student Capacity • End of Life Systems (roofs, mechanical systems, carpets, plumbing, etc.) • Building Envelope Systems (brick veneer, drainage/gutters, windows, doors, etc.) • Sustainability projects (lighting, cost savings, environmental controls, etc.) • General maintenance & repair projects (painting, parking lots, athletic areas, etc.) Building Operation Costs UTILITY COST FOR 2018-19 Electric+ Gas + Cost per Sq SITE Water Ft A.L. Stanback Middle School $ 182,238.65 $ 1.34 Cameron Park Elementary School $ 111,783.34 $ 1.58 Cedar Ridge High School* $ 372,807.65 $ 1.72 Central Elementary School $ 92,611.85 $ 1.51 C.W. Stanford Middle School $ 190,507.00 $ 1.60 Efland Cheeks Global Elementary School $ 108,272.47 $ 1.66 Gravelly Hill Middle School $ 142,392.30 $ 1.16 Grady A. Brown Elementary School $ 112,723.16 $ 1.50 Hillsborough Elementary School $ 95,589.30 $ 1.31 New Hope Elementary School $ 151,165.87 $ 1.51 Orange High School $ 378,564.40 $ 1.74 Partnership Academy School $ 12,480.12 $ 1.89 Pathways Elementary School $ 117,136.19 $ 1.37 District Total $ 2,068,272.30 $ 1.54 Facility Maintenance Work Order Summary Work Orders by Location 2018-2019 #Work Site Orders Administrative Annex 121 A.L. Stanback Middle School 328 Cameron Park Elementary School 423 Cedar Ridge High School* 474 Central Elementary School 241 Central Office 112 C.W. Stanford Middle School 352 Efland Cheeks Global Elementary 261 Grady A. Brown Elementary 299 Gravelly Hill Middle School 364 Hillsborough Elementary 370 Maintenance 59 New Hope Elementary 329 Orange High School 756 Partnership Academy 27 Pathways Elementary 356 School Community Relations* 66 Transportation 49 Welcome Center * 0 DISTRICT TOTAL 4,987 Footnotes 1. Welcome Center is a 26,000 sq ft building which opened in January of 2020. Building A is currently serving as an Administration Building, Building B is currently not occupied. 2. School Community Relations had an occupancy status change January 2020. 3. Cedar Ridge addition is currently under construction which will add an additional 50,000 sq ft to the campus. Climate & Sustainability Summary Orange County schools does not have a sustainability program but has a policy in place to make energy management conservation part of the district's daily practice. Our sustainability efforts go beyond routine facility work such as mechanical, lighting, or other building improvements to include programs and hands-on projects in our curriculum that include environmental education, teaching students to be stewards of the environment, and outreach efforts within schools and the community. Composting: Two of our elementary schools are currently piloting a cafeteria- composting program in cooperation with Orange County Solid Waste and Brooks Contractor. The pilot program will study the amount of food waste, generated from the cafeteria and kitchen, that will be diverted from the landfill and determine the program benefit in assisting the district in reducing our carbon footprint. Geothermal Project at Orange High School: In meeting long term planning goals of energy efficiency and cost savings, geothermal HVAC is currently being installed at Orange High School. 250 wells have been completed and work is currently underway to install and new air handlers and upfit the building with required water lines. Project scheduled to be completed the summer of 2021. School Gardens: Several schools have school gardens onsite. Each garden is truly unique in its set up, which class is responsible for it, and what they grow, etc. We hope to find full time funding in the future to advance the garden program. LED Lighting Upgrades: Through a program with Duke Energy, we upgraded old and inefficient lighting in all gymnasiums, and completed projects in Central Elementary, Efland Cheeks Global Elementary, Grady A. Brown Elementary, New Hope Elementary, C.W. Stanford Middle School, and Orange High School. Additional projects are scheduled to occur this spring at Cameron Park Elementary and C.W. Stanford Middle School. The lighting is brighter, energy efficient, motion activated and will significantly reduce outage times and electrical maintenance time. School Building Profiles & Prioritized Major Capital Plans Orange County Schools Board of Education has previously completed a Board facility retreat work session in order to review the facility building needs within the district. The projected facility needs from the comprehensive facilities assessment and from the list of identified projects for older schools range from $160-$220 million dollars and were categorized among three long-term options. Capital Needs Prioritized Options Repair, replacement or renovation of items, components or systems that are important to the health and safety of the students and staff and to sustain the overall operation of the facility. OPTION General maintenance and system service life upgrades. (state building code violations, health 1 department violations, handicapped accessibility issues, removal of hazardous material, security issues not being met by current systems) Repair and renovation of long-range items that also bring the class size square footage of OPTION elementary classrooms to 1,200 sf and/or meet future capacity needs and the Orange County 2 School Building Standards of 585 students for elementary schools. Repair and renovation of long-range items that also bring the class size square footage of OPTION I elementary classrooms to 1,200 sf and/or meet future capacity needs and the Orange County 3 School Building Standards of 637 students for elementary schools. Utilize sustainable approaches to extend building life while reducing overall maintenance and operation costs. The district's prioritized list for building improvements is consistent with the information listed in the facility assessment.