HomeMy WebLinkAboutAgenda - 06-23-2005-5jORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 23, 2005
Action Agenda
Item No. ~~~_
SUBJECT: Schools Adequate Public Facilities Ordinance (SAPFO) -Approval of
2005 SAPFOTAC Recommendations
DEPARTMENT: Manager/Budget/Planning/ PUBLIC HEARING: (Y/N) No
Attorney
ATTACHMENT(S):
Draft SAPFOTAC Annual Report
(under separate cover)
INFORMATION CONTACT:
Rod Visser, ext 2300
Craig Benedict, ext 2592
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve student membership projections of the Orange County Schools
(OCS) and Chapel Hill-Carrboro City Schools (CHCCS), as outlined in the 2005 Report of the
SAPFO Technical Advisory Committee (SAPFOTAC).
BACKGROUND: At the December 14, 2004 Board of County Commissioners meeting, the
Board approved the November 15, 2004 actual student membership numbers and the building
capacity numbers based on the 2003-04 individual school building capacity for both school
systems. At the December 14, 2004 meeting, the Board also received the 10-year student
membership projections for bath Orange County Schcols and Chapel Hill-Carrboro City
Schools,
At the March 1, 2005 BOCC meeting, the Board reviewed the draft of the 2005 SAPFOTAC
report. Subsequently, the draft report was posted on the Orange County Planning
Department's web site. A letter and the Executive Summary of the report was sent to all
SAPFO partners on April 14, 2005 advising them of the availability of the draft report and
inviting comment. Comments were requested for submission prior to May 10, 2005. No
comments have been received to this point.
At the May 17, 2005 meeting, a discrepancy with a formulaic number (Number of Students,
Actual and Projected, Over (Under) 100% and 105% LOS in Year 2004-05) was discovered on
Attachment II.C.5 (page 46 of the report). Upon further investigation by Staff, it was discovered
that the spreadsheet cell's formula had been copied from an incorrect cell but that the resultant
number was not used in any other formulas such as future year projections, Therefore, this was
not an issue that affected other spreadsheet statistics related to future years. The formula has
been corrected and the correct numbers are now displayed on Attachment II.C.5.
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The expected opening date for CHCCS High School #3 is still Fall 2007 and was reflected
accordingly in the December 14, 2004 and May 17, 2005 draft report.
The exact pages of the 2005 SAPFOTAC report and recommendations that the BOCC will be
approving are listed below, The full report contains the context (i.e. definitions and standards)
of the various SAPFO elements.
Element Page in
SAPFOTAC
Re ort
Student Membership 23 Average of 5 models will be used, as noted
Projection Methodology in #3 on page 23
No Chan e
Student Membership 46 and 47 • Orange County Elementary, Middle,
Projections and High Schools Student Projections
(rows identified as "Average") (p. 46)
• Chapel Hill/Carrboro Elementary,
Middle, and High Schools Student
Projections (rows identified as
(Change) "Avers e" .47
Student Growth Rates 51 Orange County Elementary, Middle,
and High Schools
• Chapel Hill/Carrboro Elementary,
(Change) Middle, and Hi h Schools
Student Generation Rates 54 Orange County Elementary, Middle,
and High Schools
• Chapel Hill/Carrboro Elementary,
(No Change) Middle, and Hi h Schools
(Change) denotes a change from last year.
FINANCIAL IMPACT: Precise financial impacts cannot be determined, but possible changes in
projected building capacity and projected growth in student membership for the next ten years
will have impacts on future operating and capital budgets measured in the tens of millions of
dollars.
RECOMMENDATION(S): The Manager recommends that the Board approve the following
recommendations from the 2005 SAPFOTAC Annual Report, which items are summarized in
the table above:
(1) Student Membership Projection Methodology
(2) Student Membership Projections
(3) Student Growth Rates
(4) Student Generation Rates
3
SAPFOTAC Replacement Pages Explanation
As detailed in the abstract, a discrepancy in a formulaic number was
discovered at the May 17, 2005 meeting, The following charts have been
enlarged for readability for your use and information.
The following 6 pages (46a, 46b, 46c; 47a, 47b, 47c) are large scale
versions of the charts found on pages 4fi [OCS Student Projections
(2004)- Elementary, Middle and High] and 47 [CHCCS Student Projections
(2004) -Elementary, Middle and High] of the SAPFOTAC Report.
In an effort to conserve paper, Staff is asking that you insert these pages
into your full SAPFOTAC Report.