HomeMy WebLinkAboutReg Workforce Development Board agenda 071901 REGIONAL PARTNERSHIP WORKFORCE DEVELOPMENT
BOARD MEETING
Southern Human Services Building
Chapel Hill, NC
July 19, 2001
Agenda
Meeting Called to Order Cleon Currie, WDB Chair
Welcome Cleon Currie , WDB Chair
Recognition of New Board Member Cleon Currie , WDB Chair
Consideration of April19, 2001 Minutes Cleon Currie, WDB Chair
Business
Election of Officers Cleon Currie, 'A DB Chair
WtW RFP Committee Report Don Allred
(This item requires a vote)
Youth RFP Committee Report Mary Coble
(This item requires a vote)
Youth Council Report Denise Morton, Co - Chair
Report on Leadership Conference Cleon Currie, WDB Chair
Presentations
Economic Development Diane Reid
Summer Employment Opportunities Faye Hall, JOCCA
LA Reports
Financial Phyllis Hudson
Programmatic Linda Parker
Monitoring Christina Allison
Administrative Janice S . Scarborough
Items Not on the Agenda
Date of Next Meeting
Adjournment
Lunch
JobLink Career Center Quarterly Status Report
Revised June 1999
A . Career Center Name : Alamance County JobLink Center
LA Name : Regional Partnership Local Area
Be Reporting Quarter : Fourth Quarter
C . JobLink Outcomes (job and training seekers , employers ) :
1 . Numerical Outcomes :
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C 1 . 1 Count of Customers Seeking Services in Center : 10053
C 1 . 2 Number Placed in Jobs through Center : 298
C 1 . 3 Number Placed in Training through Center : 54
C 1 . 4 Number Utilizing Career Resource Room/Area : 5037
C 1 . 5 Number Receiving other Services 208
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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C 1 . 6 Number of Job Orders Placed through Center : 340
C 1 . 7 Number of Job Orders Filled through Center : 310
C 1 . 8 Other Employer Services Provided throu h Center : 300
2 . Customer Information (focus group , survey and interview results ) : (Include as a
separate page)
3 . Qualitative Outcomes ( success stories ) : (Include as a separate page)
D . JobLink Partner Agencies ( Center staff only) :
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ALAMANCE-BURL SCH
ALA COMM COLLEGE 1 0 1
VOCATIONAL REHAB 1 0 1
DEPT OF SOCIAL SERV 1 1 0
WELFARE TO WORK 1 1 0
JOB CORP
ESC/WIA 22 20 2
E . JobLink Activity Narrative (to include — major accomplishments , milestones
achieved , new and additional partners and/or services , expanded time of partners on site,
barriers identified , barri s resolved , staff t aining , new operating�hours , etc . ) :
F . Sianature` rtF` r' �` - `�� Date :
�
Revised June 1999 1
2 . Customer Information
The JobLink Center received 142 Management Comment Cards and
Customer Satisfaction Surveys this quarter . The response was positive
overall . Customers found the JobLink to be a " one - stop shop " for several
agencies and found our hours of service convenient . Customers commented
on the numerous job orders accessible through JobLink and praised staff
efforts to assist them. Customers in need of further assistance or
experiencing problems with our services gave their names and phone
numbers for us to contact them . Management will address all concerns in a
timely manner .
Human Resource Development classes have been canceled at the Center as a
result of department cuts by Alamance Community College . The Re -
Employment Initiative staff will continue offering this service to clients in
need of employment skills training .
In July, partners will begin a Spanish class at JobLink . This class is a
collaborative effort of the JobLink Center and Alamance Community
College . Scott Boyer, Program Coordinator for International Languages and
Culture at ACC , met with partners and agreed to provide an instructor at a
time and place to fit our needs . This class will provide Workplace Spanish
instruction to partners , in our continuing effort to help all customers in need
of services .
JobLink has chosen to participate in the second round of the Sampson
Career Center Model Project . Dr . Sampson will train partners and
management in the basic concepts , design, and implementation of the project
on July 24 and 25 , 2001 at Davidson Community College . Frontline staff
and Management are excited about developing and improving services and
resources for JobLink customers .
The Management team and Leadership committee have established three
committees to ensure continuous improvement in JobLink services . The
Marketing Committee will bring ideas together to market the JobLink . The
Employer Services Committee will work with employers to determine how
JobLink can better meet their needs . The Business Plan Committee will
continuously review the business plan and update it, when necessary . Each
committee will consist of representatives from the Leadership Committee
and Management team working together to ensure customer satisfaction .
3 . Qualitative Outcomes
Alamance County WIA Sumner Youth has a full program this year with 12 young
people working at various agencies throughout the area. The young people were excited
at the prospect of making their own money this summer and for many it was their first
job . They had a lot of questions about withholding taxes , overtime hours , work
schedules , and the Big Question, "When will I get my first check and how much will it
be" .
All the youth are doing well on their jobs and Charles Spivey, Program Supervisor said
he was getting good reports back from the employers working with the young ladies and
gentlemen. Sandra Muller of the Social Security Administration was one such employer,
Sandra was very pleased with Preston Smith. Sandra commented "Preston is doing an
excellent job for us . He learns quickly and works so hard it keeps us busy keeping him
busy. He is doing bigger projects than we expected a brand new person on his first job to
be able to handle . We are very pleased with Preston and the Summer Youth Program"
Susan Dunn of the Alamance/Burlington School System works at the Administrative
Building and she has two Summer Youth working in her area. "These girls are a pleasure
to work with, they are so smart and apply themselves so well" , she said . "It is great to
watch them settle in and get used to the place enough to be comfortable and open up . I
had given Deanne (Ward) a lot to do the other day, and she came in later and said ` I am
having the best day' . I asked her why, she said, ` Because I really can handle this job . I
was wondering if I could , and I can. It really makes me feel good. " ' Susan said things
Eke that are what makes the Summer Youth program so rewarding . It is rewarding to
watch a young person develop and do well; these stories are typical of what happens to
many of the employers who participate .
Below are a list of the agencies who are participating and the number of young people at
each agency .
Department of Social Services 1
Social Security Administration 1
Alamance/Burlington Schools 2
Alamance County Parks +Recreation 1
Mayco Bigelow Recreation Center 2
Gordon Malone Recreation Center 2
Promise Messengers Center 3
Congratulations to all our Summer Youth and their employer agencies . Thanks to your
efforts , it ' s working .
CountyThe Alamance
• Ca artered for
more years by the Workforce Development Board on April 19 , 200 1 .
The remchartering process was . • the diligence of
Frontline
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Chairman of JobLinkManager • Director
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JobLink Career Center and JobReady Quarterly Status Report
Revised June 1999
A. Career Center Name : Orange County Skills Development/JobLink Center
SDA NAME : Regional Partnership Service Delivery Area
Be Reporting Quarter : April 2001 — June 2001
Co JobLink Outcomes (job and training seekers , employers) :
1 . Numerical Outcomes :
Job and Training Seekers Reporting Quarter
C 1 . 1 Count of Customers Seeking Services in Center: 1871
C 1 . 2 Number Placed in Jobs Through Center : 83
C 1 . 3 Number Placed in Training through Center: 424
C 1 . 4 Number Utilizing Career Resources Room/Area . 963
C 1 . 5 Number Receiving other Services 105
Employers
C 1 . 6 Number of Job Orders Placed through Center : 19
C 7 . 7 Number of Job Orders Filled through Center : 23
C 1 . 8 Other Employers Services Provided through Center : 1 12
2 . Customer Information (focus group , survey and interview results ) :
( See page 2)
Qualitative Outcomes (success stories) : (Include as a separate page)
( See page 3 )
D . JobLink partner Agencies (Center staff only) :
1 . Agency Name 2 . Number 3 . Number of 4 . Number of
of Staff Full-time Part-time Staff
Staff
Durham Technical Community College 2 1 1
Joint Orange Chatham Community 4 3 1
Action
Orange County Literacy Council 5 1 4
Good Work 1
NC Division of VR 1 1
Employment Security Commission 1 1
Orange County Dept . of SS 6 1 5
OC Disability Awareness Council 2 2
Child Care Services 0 Referral only
Educational Opportunity Center 1 1
E . JobLink Activity Narrative (to include major accomplishments , milestones
achieved , new and additional partners and/or services , expanded time of partners
on site, barriers , identified , barriers resolved , staff training , new operating hours ,
etc. ) : ( See page 4)
F . Signature : Date :
1
C . 2 Customer Information
100 % of customers surveyed found the Center to be an attractive and inviting
facility.
100 % of the customers surveyed stated the hours of the Center were convenient
to them .
100 % of customers surveyed agreed that the types and level of services they were
seeking at the Center were provided .
100 % of customers stated they would return to the Center for additional services
in the future.
C . I
Qualitative Outcomes (success stories)
Success story 1
On May 15 , 2001 , Durham Technical Community College held it annual Commencement
Ceremony in Durham, NC . Out of the 86 individuals that earned their GED from Durham
Technical Community College during the past year , 22 were from Orange County and
had attended classes at the Orange County Skills Development/JobLink Center . We are
very proud of all out GED graduates and especially pleased that 25 % of the graduates
prepared at our JobLink Center !
Narrative E . Jobfink Activity
JOCCA staff attended the following training , meetings and workshops :
Three staff attended the "Man to Man Conference " .
Three staff attended the "Winning through Work Conference" .
Two staff attended the Casa Works meeting .
One staff attended a Child Abuse & Neglect Workshop .
Two staff attended Juvenile Justice Training .
Two staff attended three Juvenile Court sessions .
Two staff attended four Child Support Court sessions .
Two staff presented the Orange County Youth Program to the WorkForce Development
Board .
Two staff attended a grant writing workshop .
A computer and a typewriter were purchased for the JobLink Center .
Good Work Quarter Program Activities were as follows :
Informational session was held on June 26 , 2001 .
Good Work staff participated in cross training activities , Leadership meetings ,
and the Resource Room sub- committee .
From April 14 , 2001 through May 19 , 2001 , Good Work held it first Orange County
"Build Your Business" class in Spanish utilizing a Spanish curriculum and Spanish —
Speaking instructor .
Orange County Disability Awareness Council Quarterly Report
During this quarter , the OCDAC has served 53 people that consisted of forty one males
and twelve females .
There have been several changes to the council. One such change is that the OCDAC has
started working towards becoming a service providing organization, instead of only
being an advocacy group . In addition, we are working with the ARC of Orange County
by participating in the nine -week summer field placement program. This involves having
a work coach work with clients from the ARC in the OCDAC office , performing data
entry, filing and various other tasks . We recently obtained two students from Chapel Hill
High School service learning program to help with other needs we have .
The OCDAC is presently in the process of seeking grant funding to help us reach our
full potential to better serve the community.
There has also been a newly elected president as of June12 , 2001 , which is Frank
Abernethy.
4
JobLink Career Center Quarterly Status Report
Revised Jude 1999
A. Career Center Name : Randolph County JobLink and Affiliate
SDA Name . Regional Partpnprship Workforce Development Board
B . Reporting Quarter : Aril - 131ne. ,-20A 1
C . JobLink Outcomes (job and training seekers , employers ) .
1 . Numerical Outcomes :
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-Re ortn uare7+ r �'C 1 . 1 Count of Customers Seeking Services in Center : 1 133
C 1 . 2 Number Placed in Jobs through Center . 21
C 1 . 3 Number Placed in Trainin through Center : 12
C 1 . 4 Number Utilizing Career Resource Room/Area . 98
C 1 . 5 Number Receiving other Services 166
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C 1 . 6 Number of Job Orders Placed through Center : 42
C 1 . 7 Number of Job Orders Filled through Center : 21
C 1 . 8 Other Employer Services Provided through Center : 7
2 . Customer Information (focus group , survey and interview results ) : (Include as a
separate page)
3 . Qualitative Outcomes (success stories ) : (Include as a separate page)
D . JobLink Partner Agencies ( Center staff only) :
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9 0
DSS1 0 1
RCC 1 1 0
ESC 1 0 1
VR 1 0 1
E . JobLink Activity Narrative (to include — major accomplishments , milestones
achieved , new and additional partners and/ or services , expanded time of partners on site ,
barriers identified , barriers resolved , staff training, new operating hours , etc. ) .
b G EL: +. Date : June 12 , 2001
F. Signature • f
Revised June 1999 1
Customer Satisfaction
Survey Results
Randolph County JobLink Career Center
Which Services Dial You Use During This Visit?
April May June
Job Listings/Referrals 12 21 23
TrainingInformation 1 1 4
Career Exploration 3 6 13
Labor Market Information 2 1 5
Interviewing or Job Search Techniques 3 2 3
Resume Assistance 6 4 3
Other 7 0 1
How Dial You Hear About Us?
April May June
Referred by Counselor/Teacher 4 4 6
Newspaper 2 1 1
Televison 0 2 3
Radio 0 0 0
Internet 0 0 0
,Campus Bulletin Board 4 4 5
JobLink Sign on Campus 9 5 5
Referred by Friend, Family Member, Etc.. 5 17 11
Other 7 101 13
How Long Dian You Wait before Receiving Services?
April May June
0-2 Minutes 25 34 34
3-5 Minutes 2 2 4
More Than 5 Minutes 01 01 3
Number of Surveys
April May e
27 :36L 41
JobLink Career Center Quarterly Status Report
Randolph County JobLink
C — 3 Qualitative Outcomes
We have several highlights for this quarter .
1 . Kathy Arrington visited our JobLink center after losing her job . In the attached
letter, she tells of her JobLink experience . Our involvement with Kathy and
Crumbley and Associates has also opened the door for JobLink to be more
involved in providing employer services for Crumbley and Associates .
2 . Two nursing students , who are WIA participants , have wonderful success stories .
They are featured in our June JobLink Newsletter ( see attached) .
3 . Our involvement with the Randleman Dam Project has been very successful .
Due to our exposure for the project , we are getting a big increase in calls from
other employers who want to use our services . We hope that this trend will
continue .
Monette Loflin
Joblink Director
May 22 , 2001
Dear Ms . Loflin :
I would like to take this opportunity to let you know how helpful the Joblink Resource
Center has been in assisting me to find a rewarding career. I lost my * ob two months ago
and started using Joblink shortly thereafter. The staff was so friendly and more than
helpful . I was having a hard time at first and wasn ' t receiving any responses from the ads
I was answering . But thanks to the help of Robin Coates I created a wonderful resume
and received a response right away . I have been offered a position with the law firm of
Crumbley and Associates .
None of this would have been possible without Joblink . I don ' t know what I would have
done without the ability to use the computers and excellent software programs such as
WinWay Resume Builder, as well as access to the fax and copier . Extra thanks to Robin,
Howie , Annette , and Angie for their caring and hard work.
Sincerely,
1
Kathy R . ' j'ngton
JobLink Career Center Quarterly Status Report
Randolph County JobLink
E . Narrative
In this quarter, we have had several plant closures/layoffs . The most recent being
Caraway Furniture, which affected 170 employees . Other closures/layoffs have been
reported at Commonwealth Hosiery and Klaussner Furniture . JobLink is trying to find
new and innovative ways to deal with the many referrals that we are receiving . Due to
the fact that the plants are not asking for Rapid Response services, JobLink held a mass
orientation on June 20 , 2001 . At the orientation, all of the JobLink partners gave
information on available services . Over 50 people attended the orientation and toured
JobLink.
Angie Andrews resigned; effective June 20 , to pursue a job opportunity with Vocational
Rehabilitation . Ressa Warren has been hired for Angle ' s position and will report to
JobLink on July 23 , Kara Yonce has been hired as an employment specialist, effective
June 25 . Lee Ann Kimble has been hired as the intake specialist/job coach for the youth
and welfare to work programs . Lee Ann began work on June 20 . Tory Rule, the DSS
representative at JobLink, has resigned his position with DSS to accept a position in
Concord, NC . Tory' s last day was June 29 .
Our JobLink center has been chosen to handle the employment applications for the
Randleman Dam Project . We are working very closely with ASI RCC, Inc . to recruit the
highest quality skilled and semiskilled workers in our area . We are accepting
applications for a myriad of job opportunities and compiling the information for ASI ' s
screening and placement process . The response to our recruitment has been tremendous
and we look forward to working on this project for the next eighteen months .
In late July, our JobLink center will begin the process of becoming a Sampson Model
center . The model is recognized as an outstanding career resource model . The process
will encompass twelve months of implementation and a six-month evaluation period .
JobLink was monitored on May 9 , 2001 , by the Local Area, and had no findings .
Our JobLink center and our has received affili to center0 0 a s $ 1 , 2 0 in enhancement funds .
These funds are being used to upgrade computers, purchase new computers, and enhance
the resource rooms at both centers and to install an ISDN line at the affiliate center .
JobLink staff participated in a career fair for the youth on April 26 , 2001 . We have also
attended training in WIA performance measures , designing a youth program, and various
computer application programs .
The second edition of our newly established JobLink newsletter was mailed out in late
June to over 100 employers and communityservice agenci es ( see attached) . A new
"welcome" flyer was designed and implemented in June (see attached . )
J � OB INK N� WS TT R
North Carolina
------ --- -------
JUNE 2001 Advertise your • joh opetmigs foz • FREE ! !
- ------ ter ..m
Carve Arm National
JobLrnk Success Y
Career Planning , Training Guard Visits
Stories & Placement Services Sergeant Marvin Belinett-- and
Look for inor' e Success Stories Cllris Hackett of the Arrny
III future ilc : wsletl : ers Lc , r. otnc , . lttaking I : his decision , she has NMl . ionMl C; uat cl visif . cd I . he
wurl` ( % d Vel • ), Marc . ill order t . 0 Iul,) Lliik CareCt • Celtter . They
Due to our ever changing reach her goals . The tests are spoke to the JobLitik staff
totigli and Iaae classes are diffi_ a }-gout . benefits and workshops
econority , Nve all may someday offered by the Nat. luttal Guard .
experience job closings or lay- cull . 1 'or a reason , so that, each Tuition at all ), state -supported
offs . This 1n83' always be a fear student. is prepared for the li- school may be paid and
f'ol • every working matt of clerking exatit which is taken at. interested individuals can
w' on-lan -\ vlio depends oil a liard- l . lte c IId of ' ( lie progralil . choose from 20 ) difTel ent. jobs
Eva Ne Nov by is a fornier evil- to tram in . For lriore
earned paycheck in order to in [ 'orniat : ion please call
provide for their families . Plant: ploycr� of t . Ite Sara Lee Corpora- Sergeant: I3ennet. t. f- ( 33 (3 )
closures tare inevit; able and have I . lun < 111cl was laid off ill Noven-i- 9 (63637 .
been oil the rise recently . I- ) er of 1997 . Eva is married
w ► th hvo kids and laas for lnatay Tech Tour 2001 and
When faced with this hardship Manufacturing Week
a person must. sometimes snake Yec1l ' s been tnterest; ed in nurs -
i . She is really pleased Nvitli JobLink Staff participated ill
life- alf ; et • i ► ig deClSlonS . Marty �ng .
Will successfully discover other
Il (. l c_Ieclsloll to hold off on elll_ t . uurs sponsored layr tale Ran -
ernployrnent suitable to their ploytlielll . Mild return to school dolph County Econonilc Devel -
goals . While some will seek
to obtain leer Associate Degree opirient Corporat-. ioil . The tours
outer options , including con - iri Nursing . are designed so that peol:) le may
t . illuillg 1 ; hcill • ed ucation to lielp
6 do rhhese f : wo ladies have botll see how various 1-. -ypes of indl.ls -
wif . h diells jul_) search .
flut .tl i5hcd ill die nursing l. � t u- tiles operate . Ott -sight . t : our' s
I ails very' proud to speak of two grans while still being full time included The rL, 1t111< cil COtnparl
soon- to- be Registered Nlu' ses rrlolns . They both will take the Sealy Incorporated , Common-
licensing exam sometime ill wealth Hosiery , Allen Precision ,
who chose the option of cont.iiiu Dar Ran Furniture and Good-
ing their education and bright- June and then move on to full
ening their future .
tame nursing positions in the year Tire Company .
Donna Hunt. i local area .
s a foi• nlei� eln_
ployee of Black and Decker , Donna Hunt and Eva Newby Staff:
which closed down in Decem -
wel' e sponsored through the Monette loflin - Director 633 -0303
ber of 1998 . She is niarMed
` 1c. zrkf 'rzt ' c � c1 hivestrrtent Act: foil Angie Andrews ( RCS ) 633 - 0304
With i. lu • ee kids and a1•t . er explor-
c1islocaf.ed wol • kers . Fot • infol '- Nancy Landis ( RCS ) 633 - 0301
ing hell options foil employment: , tnal . loll regat ' ding tl >is possi}:ale Annette Woodle ( RCS ) 633 - 0277
she fell , that. slte needed to con - funding , please contact a Work- Howie Snotherly ( RCS ) 633 - 0276
t . inue hell edintat . iott in a field
f 'M6 ( % cl Ilivest . tnent . Act . Etl , ploy- Robin Coates ( RCC ) 633 - 0278
ghat she would hopefully find tnenl . Specialist al; die Randolphi Sheila Barnes ( ESC ) 633 - 0302
Mnjoyable . Donna decided I . o Comity , lol. ) Link Career Center Avis Chandler ( VR ) 633 - 0302
pursue (, lie Associate Degree ill Its ` ` tlliltg ( 33G ) 033 -0304 ' Tory Rule ( DSS ) 633 - 0302
Nursing taught at Randolph Lisa York ( RCS - Aff ) 636 - 5179
Community College . Since Howie Snotherly Tiffanie Wilson ( RCS - Aff ) 636 - 5608
G29 Industrial Park Avei -iue -P . O . Box .1009 Asheboro , NC 27204 BY : TORYRULE
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REGIONAL PARTNERSHIP LOCAL AREA
EMPLOYMENT & TRAINING EXPENDITURES
EMPLOYMENT SECURITY COMMISSION
For July 1 , 2000 Through May 31 , 2001
PY 00 PERCENT OF
4LAMANCE COUNTY BUDGET ACTUAL BALANCE FUNDS EXPENDED
ADMINISTRATION
ADMINISTRATION $ 714334 00 $ 51654624 $ 11 778 , 76 766 07 %
RECEIPTS $ 714336 00 $ 51654624 $ 11 778 . 76
ADULT
PROGRAMATIC $ 441394 , 00 $ 161467996 $ 271 926 , 04 37 . 10 %
RECEIPTS $ 441394 , 00 $ 161467 , 96 $ 271926 , 04
DISLOCATED WORKER
PROGRAMATIC $ 1251459 , 00 $ 65 , 009 . 30 $ 601449670 51 , 82 %
RECEIPTS $ 1251459 , 00 $ 651009 , 30 $ 601449070
YOUTH
IN - SCHOOL $ 271481430 $ 51566 , 61 $ 211914669
SUMMER IN - SCHOOL 0400 0000 0600
OUT- SCHOOL 11 , 777 . 70 21385 , 68 91392602
SUMMER OUT- SCHOOL 0 . 00 0600 0 . 00
TOTAL $ 391259 . 00 $ 71952 , 29 $ 311306 . 71 20626 %
RECEIPTS $ 392259 , 00 $ 71952029 $ 311 306 . 71
NCETG
ADMINISTRATION $ 770600 $ 527 , 80 $ 242 , 20
PROGRAMATIC 22 , 730 . 00 61938 , 49 15 , 791 . 51
TOTAL $ 231500 , 00 $ 71466 , 29 $ 161033 , 71 31677 %
RECEIPTS $ 231500600 $ 71466629 $ 161033 , 71
TOTAL OF ALL FUNDS $ 2405045000 $ 102 , 550 . 08 $ 137 , 494092 42372 %
REGIONAL PARTNERSHIP LOCAL AREA
EMPLOYMENT & TRAINING EXPENDITURES
JOINT ORANGE CHATHAM COMMUNITY ACTION
For July 1 , 2000 through May 31 , 2001
PY 00 PERCENT OF
ORANGE COUNTY BUDGET ACTUAL BALANCE FUNDS EXPENDED
ADMINISTRATION
ADMINISTRATION $ 41358 . 00 $ 41358 . 00 $ 0 , 00 100000 %
RECEIPTS $ 41358 , 00 $ 41358000 $ 0 . 00
ADULT
PROGRAMATIC $ 431168 , 00 $ 381326011 $ 41841689 88078 %
RECEIPTS $ 431168900 $ 411250081 $ 1 , 917 . 19
DISLOCATED WORKER
PROGRAMATIC $ 441100 , 00 $ 401155 , 98 $ 31944 , 02 91606 %
RECEIPTS $ 441100000 $ 401155098 $ 31944602
YOUTH
IN - SCHOOL $ 151401 , 54 $ 91025 , 60 $ 61375 . 94
SUMMER IN - SCHOOL 51127 , 16 21127016 3 , 000 . 00
OUT- SCHOOL 101282 , 50 71824654 21457696
SUMMER OUT- SCHOOL 41229980 41229 , 80 0600
TOTAL $ 351041 , 00 $ 231207210 $ 111833 , 90 66023 %
RECEIPTS $ 351041000 $ 341890610 $ 150690
NCETG
ADMINISTRATION $ 770 , 00 $ 770600 $ 0 , 00
PROGRAMATIC 221730400 141193 , 78 8536 . 22
TOTAL $ 231500 , 00 $ 141963 , 78 $ 81536 , 22 63 , 68 %
RECEIPTS $ 231500 , 00 $ 161088078 $ 71411022
TOTAL OF ALL FUNDS $ 150 , 167000 $ 1219010 , 97 $ 29 , 156 . 03 80958 %
REGIONAL PARTNERSHIP LOCAL AREA
EMPLOYMENT & TRAINING EXPENDITURES
RANDOLPH COUNTY JOBLINK CENTER
For July 1 , 2000 Through May 31 , 2001
PY 00 PERCENT OF
RANDOLPH COUNTY BUDGET ACTUAL BALANCE FUNDS EXPENDED
ADMINISTRATION
ADMINISTRATION $ 121832 . 50 $ 81428055 $ 41403095 65 . 68 %
RECEIPTS $ 121832 , 50 $ 81428 . 55 $ 42403095
ADULT
PROGRAMATIC $ 431861 , 38 $ 22 , 611660 $ 211249078 51655 %
RECEIPTS $ 431861 . 38 $ 221611060 $ 211249678
DISLOCATED WORKER
PROGRAMATIC $ 2741174690 $ 19519644 87 $ 781210 * 03 71647 %
RECEIPTS $ 2741174 , 90 $ 1951964 . 87 $ 781210 . 03
YOUTH
IN - SCHOOL $ 271542947 $ 122376927 $ 151166620
SUMMER IN - SCHOOL 71511 , 47 41219003 31292 , 44
OUT- SCHOOL 121519643 515870 04 61932039
SUMMER OUT - SCHOOL 21503 , 85 223 , 76 21280009
TOTAL $ 501077022 $ 221406610 $ 271671 , 12 44 . 74 %
RECEIPTS $ 501077022 $ 221406410 $ 271671012
NCETG
ADMINISTRATION $ 770 , 00 $ 704 * 70 $ 65030
PROGRAMATIC 22 , 730 , 00 91337414 13 , 392 . 86
TOTAL $ 231 500 , 00 $ 101 041084 $ 131458616 42 . 73 %
RECEIPTS $ 231500600 $ 101041084 $ 131458016
TOTAL OF ALL FUNDS $ 404 , 446 . 00 $ 259 , 452 . 96 $ 1447993004 64015 %
REGIONAL PARTNERSHIP LOCAL AREA
EMPLOYMENT & TRAINING EXPENDITURES
70 % WELFARE �TO -WORK PROGRAM
For July 1 , 2000 Through May 31 , 2001
PY 99 PERCENT OF
BUDGET ACTUAL BALANCE FUNDS EXPENDED
ALAMANCE COUNTY
ADMINISTRATION $ 21114000 $ 11773 , 54 $ 340 , 46
PROGRAMATIC 116 , 104 . 96 26 , 081 . 35 90 , 023 . 61
TOTAL $ 1181218 . 96 $ 271854 . 89 $ 901364 . 07 23 . 56 %
RECEIPTS $ 1181218096 $ 271854089 $ 901364 , 07
ORANGE COUNTY
ADMINISTRATION $ 31045 , 00 $ 31045 , 00 $ 0 . 00
PROGRAMATIC 1081987917 50 , 310 . 00 581677417
TOTAL $ 1121032 . 17 $ 531355900 $ 581677 , 17 47 . 62 %
RECEIPTS $ 1121032017 $ 611396096 $ 501635021
RANDOLPH COUNTY
ADMINISTRATION $ 31045 . 00 $ 11724 . 92 $ 11320 . 08
PROGRAMATIC 89 , 959 . 46 361752 , 11 53 , 207 . 35
TOTAL $ 931004 . 46 $ 381477603 $ 541527 , 43 41 . 37 %
RECEIPTS $ 931004046 $ 381477003 $ 541527 , 43
TOTAL OF ALL FUNDS $ 323 , 255 , 59 $ 119 , 686 . 92 $ 203 , 568067 37 . 03 %
REGIONAL PARTNERSHIP LOCAL AREA
EMPLOYMENT & TRAINING EXPENDITURES
TOTAL WELFARE -TOmWORK PROGRAM
For July 1 , 2000 Through May 31 , 2001
PY 99 PERCENT OF
BUDGET ACTUAL BALANCE FUNDS EXPENDED
ALAMANCE COUNTY
ADMINISTRATION $ 31020000 $ 21559 , 05 $ 460495
PROGRAMATIC 1631559004 36 , 714 . 66 1261844638
TOTAL $ 1661579 , 04 $ 391273 . 71 $ 127 , 305 . 33 23058 %
RECEIPTS $ 1661579004 $ 391273 . 71 $ 1271305033
ORANGE COUNTY
ADMINISTRATION $ 41350600 $ 41350 , 00 $ 0000
PROGRAMATIC 1521425928 721360 , 77 801064 * 51
TOTAL $ 1561775 , 28 $ 761710677 $ 80 , 064 . 51 48093 %
RECEIPTS $ 1561775 , 28 $ 871045023 $ 691730 . 05
RANDOLPH COUNTY
ADMINISTRATION $ 41350400 $ 21606 , 15 $ 11743085
PROGRAMATIC 1201124 , 92 491447 , 58 701677 , 34
TOTAL $ 1241474 , 92 $ 521053673 $ 721421019 41 . 82 %
RECEIPTS $ 1241474 * 92 $ 521053073 $ 721421019
TOTAL OF ALL FUNDS $ 447 , 829 . 24 $ 168 , 038921 $ 279 , 791 . 03 37o52 %
REGIONAL PARTNERSHIP LOCAL AREA
EMPLOYMENT & TRAINING EXPENDITURES
30 % WELFARE -TO -WORK PROGRAM
For July 1 , 2000 Through May 31 , 2001
PY 99 PERCENT OF
BUDGET ACTUAL BALANCE FUNDS EXPENDED
ALAMANCE COUNTY
ADMINISTRATION $ 906000 $ 785651 $ 120049
PROGRAMATIC 471454 , 08 10 , 633 . 31 361820977
TOTAL $ 481 360 . 08 $ 111 418 . 82 $ 361 941 . 26 23 . 61 %
RECEIPTS $ 481 360 . 08 $ 111 418 . 82 $ 361 941 . 26
ORANGE COUNTY
ADMINISTRATION $ 11305000 $ 11305900 $ 0 . 00
PROGRAMATIC 431438 , 11 22 , 050 . 77 211387634
TOTAL $ 441 743111 $ 231 355 . 77 $ 211 387 . 34 52 . 20 %
RECEIPTS $ 441743 , 11 $ 251648 , 27 $ 191094 . 84
RANDOLPH COUNTY
ADMINISTRATION $ 11305000 $ 881 , 23 $ 423477
PROGRAMATIC 301165 , 46 121695 , 47 171469999
TOTAL $ 311470446 $ 131576 . 70 $ 171893 . 76 43 . 14 %
RECEIPTS $ 311470A6 $ 131576070 $ 17 , 893 . 76
TOTAL OF ALL FUNDS $ 124 , 573 . 65 $ 48 , 351 . 29 $ 76 , 222936 38 . 81 %
REGIONAL PARTNERSHIP LOCAL AREA
EMPLOYMENT & TRAINING EXPENDITURES
70 % WELFARE =TO -WORK PROGRAM
For July 1 , 2000 Through May 31 , 2001
PY 99 PERCENT OF
BUDGET ACTUAL BALANCE FUNDS EXPENDED
ALAMANCE COUNTY
ADMINISTRATION $ 21114000 $ 11773 , 54 $ 340046
PROGRAMATIC 11611044 96 26 , 081 . 35 90 , 023 . 61
TOTAL $ 1181218496 $ 271854989 $ 901364007 23 . 56 %
RECEIPTS $ 118 , 218996 $ 27 , 854 . 89 $ 901364007
ORANGE COUNTY
ADMINISTRATION $ 31045 , 00 $ 31045400 $ 0 . 00
PROGRAMATIC 108 , 987 . 17 501310 , 00 581677417
TOTAL $ 1121032 . 17 $ 531355 . 00 $ 581677 . 17 47662 %
RECEIPTS $ 1121032 . 17 $ 611396196 $ 501635021
RANDOLPH COUNTY
ADMINISTRATION $ 31045 , 00 $ 11724092 $ 11320008
PROGRAMATIC 891959 , 46 361752411 53 , 207 . 35
TOTAL $ 931004 . 46 $ 381477003 $ 541527643 41 . 37 %
RECEIPTS $ 93 , 004646 $ 381477603 $ 541527643
TOTAL OF ALL FUNDS $ 323 , 255 . 59 $ 1195686 . 92 $ 2031568 . 67 37 . 03 %
Regional Partnership Local Area
Programmatic Report for WIA
Report Period: July 1, 2000 -June 30,2001
Page 1 of 2
Alamance Count :
Activity Planned Enrollment Enrollment to-date Terminations to-date Entered Employment
Adult 9 19 8 8
Dislocated Worker 50 28 11 11
Youth 15 4 0 0
NCETG 3 48 8 8
Totals 77 99 27 27
Orange County: JOCCA
Activity Planned Enrollment Enrollment to-date Terminations to-date Entered Employment
Adult 3 14 0 0
Dislocated Worker 4 12 0 0
Youth 8 6 0 0
NCETG 4 15 0 0
Totals 19 47 0 0
Randolph County: RCS
Activity Planned Enrollment Enrollment to-date Terminations to-date Entered Employment
Adult 8 22 12 10
Dislocated Worker 100 138 49 35
Youth 18 19 11 5
NCETG 5 57 30 24
Totals 131 236 102 74
Break-out of WIA Terminations For the Local Area:
Entered Employment: 101 Dislocated Workers: 46 Adult: 18 NCETG: 32 Youth: 5
Health/Pregnancy: 6 Dislocated Workers: 2 Adult: 1 NCETG: 2 Youth: 1
Administrative: 3 Dislocated Workers: 1 Adult: 0 NCETG: 2 Youth: 0
Refused to Continue: 1 Dislocated Workers: 0 Adult: 0 NCETG: 0 Youth: 1
Loss of Contact: 11 Dislocated Workers: 8 Adult: 1 NCETG: 2 Youth: 0
Met All Program Goals: 7 Dislocated Workers: 3 Adult: 0 NCETG: 0 Youth: 4
Regional Partnership Local Area
Programmatic Report for Welfare-to-Work
Report Period: July 1,2000 - June 30, 2001
Page 2 of 2
Planned Enrollment (Currently Enrolled) (Currently Enrolled)
Enrollment to-date Subsidized Un-Subsidized Exit From Program and Exit From Program and
Contractor Employment Employment Employed Not Employed
Alamance
County: LA 25 10 0 1 0 5
Orange County:
JOCCA 25 24 1 17 2 0
Randolph
County: RCS 25 16 2 5 3 1
Totals 75 40 3 23 5 6
REco Thursday,
\ MI RA
5CR I PTA 9
cc h1ANEi O May 31 , 2001
C
y
a
Part H
Department of Labor
Employment and Training Administration
Resource Sharing for Workforce
Investment Act One- Stop Centers :
Methodologies for Paying or Funding
Each Partner Program ' s Fair Share of
Allocable One- Stop Costs ; Notice
29638 Federal Register / Vol . 66 , No . 105 / Thursday , May 31 , 2001 / Notices
DEPARTMENT OF. LABOR This notice is the result of a A number of commenters suggested
collaborative effort involving that the document ought to include both
Employment and Training representatives from the. Departments of more examples and more detail for the
Administration Agriculture , Education , Health and examples provided . This notice is
Human Services , as well as the intended to outline a basic framework
Resource Sharing for Workforce Department of Labor ' s Employment and for cost allocation and resource sharing
Investment Act One-Stop Centers : Training Administration , Office of Cost that would be acceptable to all of the
Methodologies for Paying or Funding Determination and Office of Inspector federal partner program agencies . We
Each Partner Program ' s Fair Share of General . The Federal partners that intend to provide more detailed
Allocable One-Stop Costs participated in the preparation of this examples in a One- Stop system
AGENCY : Employment and Training paper , as well as the Office of financial management technical
Administration, Labor . Management and Budget, accept the assistance guide . The process for
ACTION : Notice . principles discussed herein as development of the cost allocation and
appropriate cost allocation and resource resource sharing section of the technical
SUMMARY : This final notice is intended sharing guidance for WIA One- Stop assistance guide will provide a forum
to. provide guidance. on resource sharing centers . through which States and local One-
methodologies for the shared costs of a EFFECTIVE DATE : May 31 , 2001 , Stop. systems that have implemented
One- Stop. service delivery system , successful cost allocation and resource
ADDRESSES . All comments received sharing procedures and/ or those that
which is required to be established
n Workforce. Investment Act of during the comment period following have identified potential pitfalls will
under the the for a number of Federal the publication of the initial guidance share that information as ETA proceeds
1998 ( 65 FR 397K et seq . ) are available. for with the development of the guide .
employment and training programs . The
public inspection and copying during A few commenters indicated that
guidance has been revised , in part, normal business hours at the there will be programs that are linked to
based on the comments received on the Employment and Training the One- Stop- centers through electronic
notice published in the Federal Register Administration, Office of Financial and or other technology-based means only .
on June 27 , 2 000 . In order to effectively Administrative Management, 200 These commenters suggest the need
present this concept, this document Constitution Avenue ,. NW . , Room N— for more specific guidance or examples
discusses the two distinctly different 4716 , Washington , DC 20210 . for such situations . One of these
concepts. of cost allocation and resource commenters also expressed a desire to
sharing , We anticipate that the rimar l FOR FURTHER INFORMATION CONTACT: Mr .
p P � Edward J . Donahue , Jr . at 202-693 -3157 see. examples for satellite and affiliated
users. of this guidance will be the sites , As indicated in the previous
financial and accounting staff, as well as ( This is not atoll-free number) or 1— h, ETA antici ates that it will
auditors , of the. One- Stop800-326-2577 (TDD) . This document paragraph, p
partner include more specific examples in its
programs and the One - Stop operators . will also be found at the. website—http : / technical assistance guide , However , it
However, we also expect that this /usworkforce . org after publication . should be noted that the costs of
guidance. will have a much broader SUPPLEMENTARY INFORMATION : computer-based , telephonic or other
audience. and will provide program I . Summary and Explanation technological linkages that are shared by
operators and others with a fuller partner programs should be allocated to
understanding of cost allocation This section contains a discussion of those partner programs based on the
principles and possible ways through the comments received on the initial benefits derived therefrom in
which each partner program can pay for guidance during the comment period . accordance with the basic guidance
its fair share of common One - Stop costs . We received a total of 103 comments presented in this paper .
As the. participating programs have from twenty-two different entities . We received several comments that
come together to work out the details of There was some duplication of suggested that administrative cost limits
service delivery in a One- Stop setting , a comments including a virtually of other programs (e . g . , the Carl Perkins
number of questions have arisen about identical letter with five comments sent five percent ( 5 % ) limit) would preclude
how costs. can be allocated and by two different entities , Five of the them from contributing what is
resources shared . This. notice provides entities submitting comments were perceived to be an open ended
general guidance that all One- Stop units of federal agencies ( one—U . S . percentage share of the common/ shared
centers and their partner programs will Department of Education, two U . S . costs of the One - Stop . One commenter
be. able to follow in establishing their Department of Labor , and two—U . S , suggested that the guidance could be
own system for cost allocation and Department of Health and Human interpreted in a way that would result
resource sharing , It describes ways to Services ) ; five of the commenting in a partner paying for costs that are
identify and determine One - Stop shared entities represent vocational unallowable under its program . Some of
costs and, as a separate issue , describes rehabilitation services programs ; five of the comments suggested that the only
alternative ways to pay for and fund the commenting entities represent adult way that their program could participate
these costs . This guidance is intended to and vocational education programs ; five was by establishing a fixed
be used in conformance with WIA of the commenting entities represent the predetermined amount of contribution
requirements and the requirements WIA title I—B program ; two of the in advance . While it may be true that
applicable to each of the partner commenting entities represent programs many of the shared costs will be
programs . It is expected that the for older individuals ; two of the classified as administrative under the
principles included herein will be used commenting entities represent the individual partner programs , it should
to meet the needs of both individual temporary assistance for needy families also be noted that there are many
One- Stop centers and the local One- program , and two of the commenting program activities that could be
Stop system as a whole . This framework entities were unions , Some of the integrated and treated as common One"
may not be applicable for all One - Stop twenty-tv�7o entities are counted in Stop costs . As discussed in other
settings , and additional guidance will be multiple categories in the previous sections of this paper , the efficiencies of
provided as needed , sentence . scale that will result from the process of
Federal Register /Vol, 66 , No . 105 / Thursday , May 31 , 2001 / Notices 29639
integrating the common activities and program has normally incurred to the document . While one of the
costs of the several partner programs provide a service that becomes a objectives of this guidance is to
should result in reduced costs , common service / activity in the One - emphasize that cost allocation and
including reduced administrative costs , Stop environment will be approximately resource sharing are two distinctly
for the individual partner programs . the same as it costs each program to different concepts , there are many
Whatever the nature. of the shared cost provide the service separately , it is also instances where it is almost impossible
(program or administrative , direct or quite possible that the efficiencies and to talk about one of the concepts
indirect, allowable or unallowable ) , economies of scale will result in a lower without reference to the other. Cost
each partner program must be assessed cost . However , the normal historical allocation is the measurement of actual
its proportionate. share. based on the cost of delivery of a particular service or costs based on benefits received .
benefit received by that program . Also , activity is not a proper allocation base . Resource sharing is the concept of how
this paper. clearly indicates. that no A cost allocation base should be. a factor these costs will be paid for or funded .
partner may use federal funds to pay for that has a causal relationship to the The two concepts are intricately
a cost in violation of its statutory and costs being allocated and the benefits interrelated .
regulatory provisions . Therefore , it may received by each program . We received a few comments that
be necessary for local One- Stops to One commenter indicated that the appear to. take exception to the ETA
supplement the federal resources with guidance needs to address the propriety vision of integration of partner program
non -federal resources . While it may be and impact of modifications to the cost services in the One- Stop environment .
necessary for. the partner programs to allocation and resource sharing Other comments expressed concern
identify the limits of their ability to methodologies . Discussion of this about the inference that integration was
contribute to the common costs of the subject has been added to the third a future expectation while co -location
One- Stop , in no case would it be proper paragraph of the section titled Funding and coordination of services was most
for a predetermined budgeted amount to or Paying for a Partner ' s Allocated Share typical at the present time . The concern
be set as the actual cost for any program . of One - Stop Costs . The guidance appears to be that local One- Stop
Cost allocation is always based on explains that cost allocation and systems and centers will not move
actual costs , which maybe greater. or resource sharing methodologies should toward integration if the guidance leads
less than the budget planning levels , be modified to reflect actual experience them to. believe co -location and
One commenter thought that the and that such modifications ought to coordinated services meets ETA ' s
statement in this guidance. that the One- occur as soon as the need is recognized , current expectation. ETA ' s vision for
Stop budget does not need to be A number of commenters expressed this program has not changed . While
included in the MOU was contrary to concern about whether the guidance other models are. acceptable ,. ETA will
the provisions at WIA section 121 ( c) ( 2 ) was meant to apply to One- Stop centers continue. to work with States and local
and the regulation at 20 CFR 662 . 300 . only or to the One- Stop system as a areas to help them realize the benefits
Both of those provisions. require that the whole . The guidance included herein is of a fully integrated system . Language
MOU. include. a description of the intended to apply to both . One has been added to encourage the
methods for. funding the costs of commenter requested clarification as to movement toward integration , even if
program services and the operating costs whether the term One- Stop partners. is done in phases . The changes are
of the One - Stop , but they do not require meant to include only the required intended to eliminate. any
the inclusion of a budget in the local partners or all One- Stop partners . The misperception that ETA is encouraging
MOU . If a local area chooses. to. include term is meant to include all of the One- Stop systems to stop short of a fully
its One- Stop budget in the MOU , it may partners for a given local area . In integrated system .
do so . However ,. care should *be taken to addition to the required One- Stop A couple of commenters suggest that
assure that the MOU. is written so as not partners , WIA section 121 (b) ( 2 ) the paper identify -which funding
to require modification every time there identifies possible additional partners streams can be used to cover costs of
is a need to adjust or correct the budget , which may include entities that operate State and Local Workforce Investment
which could happen frequently . Federal , State , local and private sector Boards established under WIA . Such
One commenter questioned whether programs . This commenter also costs are not typically common costs of
the discussion based on OMB Circular wondered -what basis exists for requiring the One - Stop system but rather are costs
A- 87 (Cost Principles for State , Local a partner program that is not financed of the. WIA program . However , it is
and Indian Tribal Governments ) , with any Federal funds to bear its fair possible. that some boards may incur
Attachment A , paragraph C . 3 . c . and share of the common costs of the One - costs for activities that extend beyond
ASMB C-10 , the implementation guide Stop . If any program wants to be a the role that title I of WIA requires of
for OMB Circular A-87 , meant that it partner in a local One - Stop system , it them . The costs of such activities may
was proper to allocate funds based on should be included in the MOU for the benefit other partner programs and
how much funding individual program local area . To the extent that each should be treated as shared costs
partners have available . It appears that partner benefits from the common costs allocated to the partner programs based
the commenter has misinterpreted these of the One - Stop , it should pay for the on benefits received ,
provisions ; neither OMB Circular A-87 allocable share attributable to its A couple of commenters asked if there
nor ASAP C-10 say that costs can be program . The same commenter asks would be more guidance on in-kind
allocated and paid for based on whether the Federal funding agencies contributions . This guidance addresses
available budget amounts . Expenditures are either an express or implied partner the proper allocation among the partner
reported under Federal programs may thus making bilateral MOUs trilateral programs of common costs incurred in
not be based on budgeted costs . agreements . The Federal funding a One- Stop environment . In- kind
One commenter suggested that the agencies are not partners to the local contributions ; as discussed in the
allocation base for any service normally area MOUs . matching or cost sharing sections of the
provided by a partner program should There were a couple of comments uniform administrative requirements
be the normal historical cost of that which suggested that the concepts of found in OMB Circulars A- 102 and A—
partner providing the service . While it cost allocation and resource sharing 110 , are donations from third parties .
is possible that the cost that a particular appear to be commingled throughout They are not to be confused with
29640 Federal Register / Vol , 66 , No . 105 / Thursday , May 31 , 2001 / Notices
contributions to the One- Stop by partner acquisition of the equipment but for its examples of methods for determining
programs of such things. as space , use . The guidance was not changed , proportionate shares and selecting
equipment , staff or other goods and A number of the comments related to appropriate bases for cost allocation in
services for which the partner program the methodologies for determining our planned technical assistance guide .
incurs a cost. Such partner proportionate shares . Some took H. Background
contributions constitute the resources exception to the propriety of using the
that they are sharing to cover their data elements [bytes of information] of Title I of the Workforce Investment
allocable share of common costs . In- a common intake and eligibility Act of 1998. (WIA) requires each local
kind contributions received by partner determination form required by the workforce investment area to establish a
programs from third parties may also be individual partner programs . However , One - Stop system for the delivery of
used by those partners , where permitted these commenters apparently failed to certain Federal workforce development
by the individual program , as a resource understand that this methodology is one services . Entities responsible for the
to cover their allocable share of common that most closely reflects the costs administration of separate Federal
One- Stop costs . Some programs , e . g . , incurred by all programs before the workforce investment, educational , and
Food Stamps and TANF , do. not allow implementation of the WIA One = Stop other human resource programs and
the use of in-kind . environment when a potential client funding streams (referred to as One - Stop
One commenter suggested that the visited several partner programs , was partners ) are. to collaborate to create a
guidance should indicate the level of found ineligible , and referred to other seamless delivery system that will
detail to which the. partners are programs . In fact, distributing shared enhance. access. to services and improve
expected to go to. determine and costs of a common intake and eligibility employment outcomes for individuals
document proportionate use . The system using this methodology results receiving services . The system must
sections of the uniform administrative in a considerable savings to those include at least one comprehensive
requirements which address financial ro rams that found the potential physical center that provides core
management standards indicate that p g p services and access to the other
financial management systems need to clients to be ineligible . Some comments
be indicated that the WIA regulations activities carried out by the partners .
the sufficiently documented to permit suggest that individuals attributable to The, comprehensive center may be
t tracing to a level of expenditure adequate to establish that federal funds the partner ' s program is the only supplemented by additional
allowable basis for establishing comprehensive. centers , a network of
have not been used in violation of the ro. shares . One suggested restrictions and prohibitions. of the proportionate ested that affiliated sites , technological and
gg linkages with the partners , and
applicable laves . The allowable costs the basis should be limited to physical g
provisions of these. requirements individuals who are accepted by and specialized centers ,
indicate that allowability of costs is to receive services attributable to the The. WIA specifies that the required
be determined in accordance with the program to which they are referred; One- Stop partners include .programs
OMB Cost Principles Circulars however , this is only one of a number funded by the Departments of Labor
applicable to the type of organization of possible ways to identify individuals (Title I of WIA, Wagner-Peyser ,
incurring the cost . Thus , the level of attributable to a partner' s program . Unemployment Insurance , Trade
detail should be consistent with GAAP While the WIA regulation at 20 CFR Adjustment Assistance , NAFTA
as required by the OMB Cost Principles . 662 . 2 70 does use the individuals Transitional Adjustment Assistance ,
One commenter suggested that it is attributable to a partner' s program basis Welfare-to -Work, Senior Community
excessive to require that cost allocation as the standard for establishing whether Service Employment, and Veterans
be accomplished in accordance with or not a partner program has to share in Workforce Investment programs and
GAAP , the OMB cost principles , and a particular cost , the very next sentence activities under 38 U. S . C . Chapter 41 ) ,
meet the audit testing requirements of in the regulation clearly indicates that Education (Vocational Rehabilitation ,
OMB Circular A- 133 . The same there are a number of methods which Adult Education, and Postsecondary
commenter suggests that the guidance are consistent with the OMB circulars Vocational Education) , Health and
will require moreL of such administrative that may be used for allocating costs Human Services (Employment and
functions as budgeting and accounting , that the partners determine are the Training activities under the
thus diverting funds away from program shared costs of the One- Stop . One of the Community Services Block Grant) and
services . Other commenters indicated purposes of this guidance is to clearly Housing and Urban Development
agreement with the expectation of establish that a variety of cost allocation (Employment and Training activities ) ,
compliance with these requirements , methods can be used to determine the and authorizes any other appropriate
and emphasized agreement with the amount of One - Stop costs that is program to serve. as a partner , including
principle that costs must be necessary , proportionate to the use of the One- Stop the Temporary. Assistance to Needy
reasonable and allocable to the partner system by the individuals attributable to Families and the Food Stamp
programs based on benefit received and the individual partner programs . It must Employment and Training and Work
consistent with the OMB circulars . The be understood that a count of programs . The partner is the entity
guidance was not changed , individuals is not the only way to responsible for the administration of the
On a related issue , a few commenters establish such proportionate shares . In program in the. local area , which may be
suggested that the guidance indicate fact , there are a number of potential a State agency , but is not intended to
that it would not be proper to expect shared One- Stop costs for which counts include each service provider that
partner programs to pay for costs of of individuals attributable to each of the contracts with or is a subrecipient of the
such things as equipment acquired prior sharing programs may not be an entity responsible for administration ,
to the date of the MOU agreement , appropriate basis , e . g . , the costs The responsibilities of the One- Stop
Based on the cost principles , the use of associated with shared space . All of the partners , which are elaborated below ,
such equipment would need to be paid methods described in this guidance are include :
for by the partner programs that consistent with the OMB circulars . As 1 . Making available to participants the
benefitted from it , In such a situation , previously stated , we intend to provide core services that are applicable to their
the partners would not be paying for the more details and discuss different programs ;
Federal Register / Vol . 66 , No . 105 / Thursday , May 31 , 2001 / Notices 29641
2 . Using a portion of their funds to Human Services , as well as Labor' s These One- Stop center partners are
create and maintain the One- Stop Office of Cost Determination and Office recipients of Federal grant dollars ,
system and to provide. applicable core of Inspector General . either directly or from another recipient.
services ; The underlying problem for the One- They will, in their normal course of
3 . Entering into a Memorandum of Stop partners is to find an appropriate business , maintain appropriate
Understanding (MOU) with the Local way of accumulating cost information accounting and other information in
Workforce Investment Board (Local and assuring appropriate payment for accordance with applicable Federal
Board) regarding the operation of the shared costs as they come together in a guidance . This normally includes
One- Stop. system , single location . It must be recognized accounting for indirect costs , through
4 . Participating in the operation of the that cost allocation is a distinctly indirect cost rates. or cost allocation
One - Stop system in a manner consistent different requirement from-resource plans , as. well as for direct costs . All
withthe MOU and the partner ' s sharing . Cost allocation is a concept that costs must be accounted for in
authorizing law; and is embedded in the ONE . Cost Principles accordance with Generally Accepted
5 . Providing representation on the Circulars and one which is. based on the Accounting Principles ( GAAP ) . For the
Local Board . premise that Federal programs are to _ direct funded organizations , this
The Department ( 6 Labor. -regulations
49 bear an equitable proportion of shared . includes negotiating the necessary
at 20 CFR part 662 ( 65 FR 49294 , 49398
(August 11 , 2000 ) ) relate. to the costs based on the benefit received by indirect cost rate or obtaining approval
each program . In contrast, resource of their cost allocation plan .
requirements of the One- Stop. system ,
and One- Stop requirements are also sharing is the methodology through When individual organizations
included in the Final Rule issued by the which One- Stop partner programs. pay peer in the. One- Stop environment ,
Department of Education relating to the for , or fund, their equitable. share of the some activities. or. functions are
Vocational Rehabilitation Services costs . This document discusses. both performed which benefit more than one
program at 34 CFR part 361 ( 66. FR 4379 concepts and presents acceptable individual organization, e . g . , a common
(January 17 , 2001 ) ) o methodologies for both cost allocation reception area, provision of information
Because WIA mandates that several and resource. sharing , on the services available at the One-
employment and training programs While this guidance does not make Stop , or collection of basic information
funded under different laws. by various any changes to the OMB. cost principles ; from individuals seeking assistance at
Federal agencies. partner in a One -Stop it helps. to describe. the flexibility: and the. One-Stop . When this occurs , the
setting , it has become. apparent that it is limitations under those principles. for cost of performing these functions must
necessary for the Federal funding Federal programs to determine equitable be. allocated to the benefiting programs
agencies to present a uniform policy proportion . or cost objectives (grants ) . This must be
position on acceptable methodologies One- Stop Cost Concepts done. based on benefits received by the
for cost allocation and resource sharing benefiting program,. and not on
(methodologies for paying or funding of Under WIA the local One- Stop. center availability of funds . When that
allocable costs ) in the WIA One- Stop is not a direct recipient of Federal distribution is accomplished , the
environment. As. a result, the Office of awards .-Rather , it is the location individual partners must include these
Management and Budget (OMB ) asked through which several workforce costs (i . e . , the allocable share of the
agencies to. develop a uniform policy development and education programs common/ shared costs ) in their total cost
position , The Department of Labor ' s operate their programs in partnership picture to determine the total cost of
Employment and Training with other entities and make their operations to perform the functions for
Administration (ETA) took the lead in services available to the program which they were funded . The following
developing this guidance in beneficiaries (participants , students , the diagram shows the relationship of the
consultation with the Departments of unemployed , job seekers , employers , partner programs to. each other and to
Agriculture , Education, Health and etc . ) . the. One-Stop .
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Federal Register / Vol . 66 , No . 105 / Thursday , May 31 , 2001 / Notices 29643
partner programs no longer have to permit the shifting of costs that are not pool only those costs that are shared
provide these services to their allocable to or do not benefit a specific jointly with the other agencies .
respective client populations . Instead , it program to that program . In this. regard , 2 . Full Integration : All partner
clarifies that partner programs are not the books of account for each partner programs are coordinated and
expected to contribute to the costs of program should reflect both the actual administered under one management
Wagner-Peyser Act services . (It should shared costs for which the program is structure and accounting system . Full
be noted the. Adult and Dislocated paying and the resources used to pay for integration is the ETA vision of One-
Worker programs authorized under WIA these costs . Stop systems . It may be accomplished in
title. I must make all core services In the local One - Stop , the idea of phases as the partner programs come to
available. at the One- Stop center) . It allocating costs and sharing resources realize the cost savings and efficiencies
should also be emphasized that this list can be viewed : of integrated services and activities ,
of core services is the minimum 1 . In the aggregate , . i . e . , covering all of Under full integration , there is joint
required to be provided at the the One - Stop center ' s shared costs ; delivery of program services and the
comprehensive center, and the partners 2 . On an activity basis where all of the operation is customer focused . Since
are encouraged to provide such partners pay their allocable share of the resources are combined, the
additional services through the One- total costs of an activity or function corresponding costs are often collected
Stop centers as may. allow them to better ( e . g . , a common intake and eligibility into cost pools . Pooled costs are later
serve their customers . For example , determination system) ; or allocated back to individual grant
providing for a common intake and 3 . On an item of cost basis where all programs using an appropriate method
eligibility determination system, programs pay their allocable share of of allocation .
including the development and use of a each item of cost (e . g . , rent) . 3 . Electronic Data Sharing (through
common application form, can be used It could also be some combination of satellite offices) : Only program
for a number of the. partner programs at the above , e . g . , when a particular or a information is. provided and there are no
the center to enhance. access to the number of functions are treated on an co-located staff assigned .
programs . Such a system would be activity basis and the remaining items of While the principles discussed in this
customer friendly , and result in cost are treated on an aggregate. or guidance may be applied to all three
administrative efficiencies . The same individual item of cost basis . types of structures , the focus of the
cost allocation methods are applicable The WIA regulations require that each paper is to address co -located programs
irrespective of the scope of services partner must contribute a fair. share of with shared space and some common
provided at a center . operating costs of the One-Stop. delivery functions or activities whether or not
The cost allocation that is necessary system proportionate to the use of the those functions or activities are fully
relates to the common costs of the local system by individuals attributable. to. the integrated .
One- Stop system or an individual One- partners program . This requirement is
Stop center, which may. include such intended to establish an equitable Allocation of One-Stop Shared Costs
items as space and occupancy costs , principle , but it is not intended to While the physical One - Stop center
utilities , telephone systems , common prescribe a single method for allocating itself is not a specific direct recipient of
supplies. and equipment, a common costs . The regulation goes on to say that Federal awards . as an entity , it is
resource center or library , perhaps a there are a number of methods , expected that many program operators
common receptionist or. centralized consistent with the relevant OMB within a local One- Stop system and / or
intake and eligibility determination circulars , that may be used for allocating at an individual One - Stop center ,
staff. It must be understood that each costs among the partners . Any perhaps including the One - Stop
local One- Stop system and/ or center is methodology used must: operator , are direct recipients of Federal
unique and that this guidance , which 1 . Result in an equitable distribution awards and do have federally negotiated
intends to share. some of the principles of costs and not result in any partner indirect cost rates or approved cost
and some basic models of One- Stop cost paying a disproportionate. share of the allocation plans .
allocation and resource sharing , does shared One - Stop costs ;
not propose to impose a single 2 . Correspond to the types of costs As previously stated , the costs of a
methodology on the entire WIA One- being allocated ; One- Stop may be categorized as : ( 1 )
Stop system . The fact that the cost 3 . Be efficient to use ; and Direct costs that benefit one particular
allocation and resource sharing 4 . Be consistently applied over time . cost objective , ( 2 ) shared direct costs
methodology used in a particular local The methodology used may vary that can be readily allocated to the
dependent upon the nature of the One- sharing cost objectives , and ( 3 ) indirect
area One- Stop system or an individual
One- Stop. center is not specifically Stop structure . Further, any grant- costs incurred for common or joint
discussed in this document does not specific cost and/ or admnistrative purposes benefitting more than one cost
mean that the methodology is constraints are still applicable to the objective but are not readily assignable
inappropriate or unallowable . The cost individual grantees . to the benefitting cost objective .
allocation methodology that is used , The basic types of One- Stop systems Cost pooling maybe used to distribute
however, must: include : both shared direct costs and indirect
1 . Be consistent with GAAP : 1 . Simple Co4ocation with costs . Cost pooling involves the
2 . Be consistent with the applicable Coordinated Delivery of Services : accumulation of costs to pools for later
OMB cost principles and administrative Several partner agencies coordinate the allocation to final cost objectives . It may
requirements ; arid delivery of their individual programs be used for any type of common costs ,
3 . Be. accepted by each partner ' s and share space . Each partner retains its administrative or program , incurred in a
independent auditors to satisfy the audit own identity and controls its own One- Stop center . It is appropriate to use
testing required under the Single Audit resources . Each partner provides cost pooling when direct charging
Act and OMB Circular A-133 . services in a coordinated manner with requires disproportionate effort in order
Whatever methodology is used , it other funding sources while paying for to determine the amount that should be
must be supported by actual cost data . its own fixed and variable costs as direct charged to the individual cost
Further , the methodology must not charges to its own funds . The partners objectives ,
29644 Federal Register / Vol . 66 , No . 105 / Thursday , May 31 , 2001 / Notices
After One- Stop shared costs are periods during the grantee fiscal year . Stop waits to make adjustments , the
identified , they maybe accumulated by Monthly allocations can be misleading greater the likelihood that adjustments
line4tem expense categories ( also as to results because all costs do not will be. significant. An adjustment to the
referred to as natural expense occur evenly on a monthly basis . budget ""Till not necessarily require a
classifications and object expense Regardless of the methodology used , modification of the MOU unless the
categories ) . Some examples of line-item allocations could be accomplished terms of the MOU are affected .
expenses are salaries , occupancy costs , monthly but must be done no less After the budget is prepared , all of the
I re
telephone , postage and shipping , frequently than the required financial partners will then agree how each Will
printing and duplication , and supplies . reporting period , usually quarterly . pay its allocable fair share . One partner
Shared costs may also. be accumulated Funding or Paying' for a Partner' s may furnish only personnel ; another
or grouped by service. department such Allocated Shar One- Stop Costs partner may furnish space and
as data processing and management telecommunications , etc . , or each
information (MIS ) , printing and Under WIA , the One - Stop partners are partner may use its grant funds to pay
duplicating , mailing and shipping , required to enter into a written for its allocable portion of shared costs .
purchasing and procurement , payroll , Memorandum of Understanding (MOU) This agreement about how the allocable
personnel , and general legal services . with the Local Board , prior to starting shares of One- Stop shared costs are to
Another method may be accumulating operations . The MOU must include be. funded (paid for) must be included
costs based on function or activity such provisions that describe : in the MOU that is to. be followed
as eligibility determination; outreach, 1 . The services to be provided through during the operating period . As with
intake and orientation; initial the One - Stop delivery system ; cost allocation, the choices that the
assessment; job search and placement 2 . How the cost of those services and partner programs make about the
the operating costs of the One- Stop methods of payment for the shared costs
assistance , and career counseling ; and P Y
follow u services . Whichever ou in delivery system will be funded (paid should be applied consistently over
P group mg
or accumulation method is used , it is time . However , i
for) ; n some circumstances ,
the actual incurred costs that are 3 . The methods that will be used to the cost allocation and resource sharing
accumulated , refer individuals between the One- Stop methodologies , including the
operator ( s ) and the One - Stop partners methodologies used to determine
Once the costs have been g
accumulated , they need to. be allocated for the provision of appropriate services proportionate shares ,. may need to be
and activities ; and modified if actual experience is either
to the benefitting cost objectives (for P
One- Stop allocation, the final cost 4 . The duration of the MOU as well different from what the partners
as the procedures for amending it Tanned or. demonstrates that the
objectives. will most often be the. partner duringthe term or period covered b T the P
programs ) on some basis. that will P 3 methods being used are resulting in
rovide for an equitable distribution. MOU . inequitable. distributions . As with
The most commonly used allocation In order for the MOU to describe how budget modifications , it is often best to
bases include : the costs of services and One- Stop modify the. methodologies as soon as
1 . Direct-staff salaries : Percentage of operations will be paid for , the partners possible after. the need is recognized .
total salary costs of staff assigned to will first need to identify those costs Because. such changes would constitute
and prepare a budget for the common/ changes in methodologies which are a
activiti ares es . g g
2 . Direct-staff hours : Percentage of shared One- Stop activities . This budget required element of the local MOU , it
time spent by staff assigned to activities . will not only describe the. shared costs may also be necessary to modify the
3 . Modified total direct costs : of the One - Stop system and / orin lodeOn8s op MOU when such a change is made .
center in total , but will also include For man of the partner programs ,
Percentage of total direct costs. for Y P P �'
activities , less distorting items ( e . g . , estimates of how much of the total including the. WIA title I—B program , the
equipment purchases , flow through shared cost (personnel , space , Federal funds are awarded or passed
funds , etc . ) telecommunications , etc . ) of the One - through to State and local governmental
4 . Total direct costs : Percentage of Stop is allocable to each partner . The entities subject to the cost principles of
total direct costs for activities . budget development process involves OMB. Circular A-87 . OMB Circular A—
(Normally inappropriate unless there all of the One - Stop partners and the _ 87 , Attachment A, paragraph C . 3 . c .
are no distorting items . See item 3 One - Stop operator . The budget states , " Any cost allocable to a
above . ) document does not need to be included particular Federal award or cost
5 . Units of service : Percentage of units in or attached to the MOU. Remember objective under. the principles provided
of service provided . that a budget is a plan, typically based for in this. Circular may not be charged
6 . Usage : Percentage of usage of space , on historical information , that estimates to other Federal awards to overcome
equipment, or other assets by activities . how the anticipated funding level will fund deficiencies , to avoid restrictions
Allocations may be made on a single be spent on the expected costs of the imposed by law or terms of the Federal
basis for all categories of costs or on programs . On a periodic basis , no less awards , or for other reasons . However ,
multiple bases that vary by category . frequently than quarterly , the actual this prohibition would not preclude
When reliable , using a single basis for shared costs and the allocation among governmental units from shifting costs
allocating common costs can be less the partner programs will need to be that are allowable under two or more
burdensome . Direct staff salaries is often reviewed and compared with the awards in accordance with existing
appropriate when salaries alone planning levels that were included in program agreements " . Question 2 -16 in
represent about half of an entity' s total the budget . Corrections or adjustments ASMB C-10 , the implementation guide
costs and other categories of costs tend to the budget should be made on an for OMB Circular A- 87 , clarifies that the
to vary according to staff salaries , ongoing basis to reflect actual levels . At intent of this paragraph is to distinguish
Cumulative cost pool allocations for the that time , the budget document; between cost allocation and funding
reporting period are often preferable to including the allocable partner shares of allocation . The C- 10 goes onto say ,
monthly allocations in achieving the One - Stop shared costs , may need to " ( * t The term ` cost shifting ' should
equitable sharing among grant funded be adjusted to conform to actual not have been used , because cost
activities because of various grant circumstances . The longer that a One- shifting is unallowable , per se . ) A
Federal Register / Vol . 66 , No . 105 / Thursday , May 31 , 2001 / Notices 29645
function or activity within the cost; it merely provides flexibilit3� in the programs that require the same specific
government organization that benefits payment method of each program function provide FTE staff to perform
two or more programs may be set up. as operator for its fair share of costs that function in the same proportion as
a single cost objective . Costs allocable to according to benefits received . Under no the relative number of individuals
that cost objective would be allowable circumstances may any partner program attributable to the partner ' s program
under any of the involved programs pay more. than its total allocable share ( e . g . , the referrals to its program) , then
which benefit from these activities / of total allowable costs . Further , no each would have provided its equitable
costs . The government can make a program may pay for costs that are not share of the function . In order to
business decision regarding what allowable under its governing statutes establish the appropriate FTE
combination of funds made available and regulations . Below are examples of contribution for each partner, it is first
under these programs would be. applied situations for which this provision necessary to establish the proportionate
to this cost objective . " might be used . share of each of the partner. programs .
This same concept is applicable to the 1 . Services provided prior to The proportionate share could be
WIA One - Stop environment, even when determining eligibility for any given established based upon the number of
all program service providers. are not program (s ) are allocable to the individuals referred to the program
governed by OMB Circular A-87 , program (s ) for which they are allowable , compared with the total number of
provided that its use is consistent with However , in accordance with the above , individuals served by the common
a program ' s governing statutes and any program can pay for those services function . Another methodology,
regulations and is agreed to in the MOU entirely , to the extent they are discussed in the. paragraph below,
by the partners . As an example of the allowable , provided that the total establishes the proportionate share. of
application of this Circular to a One ,,, payments from any given program do each program based on the number of
Stop , an individual might be eligible. for not exceed the total costs for various data elements , included in a common
the Food Stamps. and TANF Work activities and services that were intake and eligibility determination
programs as well as the WIA title I—B allocated to that program , form, that are applicable to and used for
adult employment and training 2 . . Similarly , a receptionist is typically the individual partner program , When
program . Further , the services provided a common cost allocable to all p p
to that individual , such as acquiring the solar costs of these programs. were operating
q g programs . However, Y independently of the One- Stop , such
transportation to the job site , could be the receptionist may be borne by any staff would have. conducted an intake
allowable under any of the. three given program where such costs are interview and determined that the
programs . Where these conditions exist, allowable , provided that the individual was not eligible for the
the cost objective is transportation reimbursements or payments made by
services for individuals meeting "X " that program do not exceed , in total , the program and, hopefully, referred the
criteria . The grantees for these programs total organization-wide allocations individual to the appropriate. program
can choose which program to charge. for where they would go through the intake
p g made to that program . process all over again. In a One- Stop
the cost of transportation services for However , some caution must be environment using a standardized
these individuals because they are exercised and care taken to draw the intake process , it vrill only be necessary
equally eligible under several programs line in situations when ,
for essentially the same services . As 1 . . The activity begins to serve a for a client to go through the. process
expressed in the A-87 implementation specific program purpose instead of once . This. will result in a cost savings
'
guide , the reference relates to the for the program that actually provides
being general service to the public ; or
management decision of an organization 2 . Only one program directly benefits . the program services. as well as the
concerning which program will pay for When a staff function that is common programs which previously would have
a cost which is allowable under and to more than one but not necessarily all incurred the intake cost and not
allocable to more than one program in of the One - Stop partner programs , such provided service . Obviously,. if a
accordance with existing program as intake and eligibility determination , particular partner ' s program is not able
requirements . These grantee decisions is. included in the One- Stop shared to use and does not benefit from the
and agreements are to be reflected in the costs , it may be more equitable for common staff function, then it cannot
MOUb payment of the program share of the and should not bear any share of the
The One- Stop environment also activity to be based on the notion of full cost of such function.
permits partner program operators to time equivalent (FTE) staff position An alternative method for
agree through their local MOU hove they rather than on the aggregate total of staff determining the proportionate share of a
pay their total allocable share of salaries . The staff of programs in a One- common intake and eligibility system
common One- Stop costs (Operator A Stop center will likely include State for each of the partner programs could
may provide and pay for 100 % of rent employees , county and/ or city be based on an approach that considers
and Operator B may provide and pay for employees , as well as employees of the benefit of individual data elements
100 % of some other shared cost (s ) educational institutions , non- profit to each of the benefitting program
where each partner is paying an amount community-based organizations , and for partners . This can be accomplished by
equal to their respective share of total profit commercial entities . Staff who analyzing the data elements and
allowable / allocable costs) . This does not perform the same function for the One- computing the appropriate percentage of
allow a program that receives no benefit Stop operation will be on different pay effort applicable to each benefitting
from a cost to claim incurrence of that scales and pay levels . If all of the partner as follows .
Used by program
Total bytes on the intake form
500 A g C All pro -
grams
Bytesfor Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 40 40 40 120
Bytes for Street Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 BO 80 80 240
29646 Federal Register / Vol , 66 , No . 105 / Thursday , May 31 , 2001 / Notices
Used by program
Total bytes on the intake form All prow 500 A B C grams
Bytesfor City Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 25 25 25 75
Bytesfor State Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2 2 2 6
Bytesfor Zip Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 10 10 10 30
Bytes for Other Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343 143 163 203 529
TotalBytes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 500 300 340 360 11 000
Percentageof Cost by Program . . . . . . Base . . . . . . . . . . . . . . . . . . . . . . . . . . boom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . a 30 34 36 100
In the above table , the total number of total may result in inequitable settings that will require additional
bytes of information for each item on distribution of the total costs . In such guidance, this document provides a
the form is indicated in the first column . cases , it may be better to base the framework that all One- Stop. systems
The data in the columns headed " A" , proportionate share allocation on the and/ or centers will be able to use to
" B " , and " C " , indicates the number of actual staff salary cost rather than on establish their own system for cost
bytes of information used by each of the FTEs . allocation and resource sharing . Thus ,. it
individual programs . All programs is expected that Federal agency auditors
require the data elements related to Conclusion will utilize as additional criteria for
name and address , but each uses This document has described the audit and resolution purposes the
different amounts of the remaining data framework created under the Workforce agreements reached by One - Stop
elements . The fifth column in the table Investment Act which creates the need Partners in local Workforce Investment
represents the total usage of all of the for resource sharing and cost allocation Areas in accordance with this guidance
data elements by all of the participating methodologies for. the. shared costs of a along with other applicable rules . The
programs and constitutes the One- Stop system. It has been a Federal partners. that participated in the
denominator , or base , upon which the collaborative effort involving comments Preparation of this paper , as well as the
proportionate share of the individual and discussions among representatives Office of Management and Budget,
accept the principles discussed herein program use is calculated . from the. Departments of Agriculture ,
The FTE methodology discussed Education, Health and Human Services , as appropriate "resource sharing ". and
It above works best in those situations as well as. the Department of Labor' s cost allocation guidance for. WIA One -
when the common function ( e . g . , intake Employment and Training Stop systems and/ or centers .
and eligibility determination) is being Administration, Office of Cost Signed at Washington, DC, this. 23rd day of
allocated to the sharing partners Determination and Office of Inspector May , 2001 .
separate from the other shared costs . General . This guidance separates the R; }ymond J . Uhalde ,
When common functions are being identification and determination of One- Deputy Assistant Secretary of Labor,
allocated as part of the process of Stop shared costs from the discussion of Employment and TrainingAdministration.
allocating total shared costs , use of the how those costs are paid for or funded . [FEZ Doc . 01-13426 Filed 5 -30-01 ; 8 :45 . am]
FTE methodology for a portion of the While there may be. unique One- Stop BILLING CODE 4511 -30-P