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Home My WebLink AboutOPC Steering Committee meeting Ann Rimmer - OPC Steering Committee Meetings Page 1 From : " Judy Truitt" < JTRUITT@opc - mhc . org > To . < whitfield@centernet . net > , < dbaker@co . orange . nc . us > , < gharvey@co . orange . nc . us > , < JLINK@co . orange . nc . us > , < chatmgr@emji . net > , < mpollard@emji . net > , <jimmyb31 @juno . com > , < Mwbrown@mindspring . com > , <janet . sowers@ncmail . net > , < scarpenter@ person county . net > Date : 2 / 5/04 4 : 53PM Subject . OPC Steering Committee Meetings The OPC Steering Committee is scheduled to meet with Dr . Rich Visingardi at the following time and place : WHEN : Monday , February 9 , 2004 2 : 00 to 4 : OOpm WHERE : Southern Orange Human Services Complex , Homestead Road , Chapel Hill In addition , the OPC Steering Committee will convene a regular meeting on the following date : WHEN : Wednesday , February 11 , 2004 2 : 00 to 4 : OOpm WHERE : Europa Center Training Room , Europa Drive , Chapel Hill Proposed agenda items include : 1 . Status report on DHHS Service Definitions 2 . Follow up from OPC Managers ' Meeting - divestiture update ; county specific follow- up 3 . Interlocal Cooperation Agreement status report 4 . CFAC report Please find attached minutes for the January 22nd meeting and as always , do not hesitate to call should you have any questions . Judy Truitt Director - Quality Improvement OPC Area Program 919 - 9134037 This e - mail message including attachments , if any , is intended for the use of the individual or entity to which it is addressed . This message may contain information that is privileged , proprietary , confidential and exempt from disclosure . If you are not the intended recipient , you are notified that any dissemination , distribution or copying of this communication is strictly prohibited . If you have received this message in error , please notify the sender and erase this message immediately . * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CC : < arimmer@co . orange . nc . us > , " Tom Maynard " < TMAYNARD@opc- mhc . org > . . _ � a Minutes of the OPC Steering Committee meeting Thursday, January 22 , 2004 Europa Center Training Room Present Margaret Brown, Steve Carpenter, Jimmy Clayton, Gwen Harvey, Sandra Herring, Charlie Horne , John Link, Tom Maynard, Leann Nease - Brown, Margaret Pollard, Janet Sowers , Judy Truitt , Johnny Whitfield Call to Order The meeting was called to order at 2 : 10 p . m . InterLocal Agreement Steve Carpenter asked when the group would schedule a meeting to talk about the Agreement . John Link wanted to know if the IA or the business plan would indicate how the LME would be financed . He asked if the business plan would be referenced in the IA and wanted to know when the group would start creating a budget and how much area-wide services would cost whoever is providing them . Mr . Link stated that he wants to get started talking about the budgeting and programming pieces . Tom Maynard informed the group that more information has become available on the funding of the LME . Direct funding in the amount of $ 2 . 03 per citizen/month would start in July. With our catchment area of about 217 , 000 , that would give the OPC LME about $ 5 . 4 million/year . This amount is somewhat higher than current administrative expenses . Mr . Maynard wonders if we would have to submit a budget to the State for approval or will we be able to spend money at will . However, there are few specific answers and they are pressing the State on how the rules will play out . The $ 5 . 4 million in funding does not include service monies . Service monies are to be earned by services . The governing group will have to decide how to place money across all 3 counties and which services to buy. The counties are to decide what they wish to use their money for. Mr . Link reiterated that he is anxious to get to the budgeting issues . Mr. Carpenter said he assumed the IA was about governance , not business issues , and that that would come later ( 1 - 2 years down the road) . Leann Nease-Brown stated that the agreement is vague with regards to financing . She said she is seeing 3 layers of issues : 1 ) There has to be a government structure — what is called the LME — financed largely by the State 2) What programs will we continue to provide and for how long under system reform ? 3 ) Are there services that we ( as counties ) wish to fund , or programs we wish to provide without regard for what the State does ? Ms . Nease - Brown said it is an ongoing process and the agreement was written loosely according to State guidelines . The rest is up to the Committee to decide . Charlie Horne felt that an urgent question is what needs to be put in place in preparation for budgeting for 2004 - 2005 . Mr . Maynard responded that for 2004 - 2005 , we would be developing an LME budget for the first time . Margaret Pollard expressed that it is not clear if there is a person whose total responsibility is planning for mental health services . She feels that one thing that is missing is help with development of overall plan for services . Mr . Maynard responded that the new organizational chart includes doing functions that we have not traditionally done . He also stated that maintaining stability in the short-term is an urgent need . Jimmy Clayton said that the group has to go ahead with the agreement . He believes that Ms . Nease -Brown has left enough leeway to work out the other details . Mr . Link said he would like to include in the IA a reference saying that funding of the LME shall be described in the business plan . He feels it is important from a public policy standpoint to state in budget documents how services/programs are financed . Janet Sowers mentioned that DSS in Person County is concerned about how all of this will impact them . Mr. Horne inter] ected that there had been a meeting in Chatham County about his very issue and that he would be interested to see if DSS and the Health Departments can factor into being a service provider. Johnny Whitfield expressed that he thought service provision would not cease if there were no available providers , and that OPC would continue to provide that service if no suitable providers were available elsewhere . Mr . Maynard informed the group that the new service definitions do not require OPC to break up services/programs into minute pieces . Margaret Brown stated that , as an elected official , she wanted to look at what services we have now and what we do not want to lose ; how do we preserve the good pieces we have now ? Mr . Link reiterated that he would like to see more specificity in Section 16 of the IA as it relates to finance and budgeting . Orange County will circulate to Ms . Nease -Brown and everyone else the language they would like to see added to the IA . Ms . Brown said that after reading the IA, she remained unsure as to what the governing board ' s responsibilities would be . She asked Ms . Nease - Brown to list out the State statutes that addressed the governing board ' s responsibilities . Ms . Nease -Brown responded that she tried not to make decisions for the Board that were up to the Board . If they are not spelled out in the IA, then they are not in the statutes . Service Definitions Judy Truitt said there were copies available if committee members would like to have them and she handed the document out to members . Ms . Brown wanted to know how much input the agency had in the document ' s creation, to which Mr. Maynard responded "not much" . There will be an information session held by the Division for OPC staff at the end of the month . Mr. Maynard shared that the new and modified service definitions generally divide mental health and substance abuse services into groupings . No rates are attached to the definitions . They are supposedly coming in February. The definitions will be effective October 1 , 2004 with no period of transition . There are no definitions included for "developmental day" and " sheltered workshops " and this is a huge area of concern . OPC staff will review document for understanding and share findings with this group . Organizational Chart The proposed LME organizational chart was included in the handout . Mr . Maynard indicated it was a model of how they picture the LME operation . It will initially be a temporary arrangement using existing staff. Judy Truitt will serve as the Deputy Director of Internal Operations . Members of the current Management Team have been assigned to head the various newly created organizational divisions . CFAC Issues Janet Sowers is the newly elected chair of the CFAC . She expressed that the CFAC is experiencing some control issues and that there is big concern regarding the power of the DD population . Mr . Maynard informed the group that the State requires a Relational Agreement between CFAC and the LME . The State had said there was an urgent deadline for submission of this agreement , but now it appears there is no urgent deadline . A basic agreement has been drawn up with plans to make it more specific in the future . Meeting with Dr. Visingardi Dr . V will be coming out on Monday, February 9 from 24 p . m . to talk with us . We are still in the process of nailing down a location, perhaps at Southern Human Services in Chapel Hill . Ms . Truitt mentioned that a training regarding the new service definitions will be held on January 30 . Management Team will have a workgroup session the following week to discuss the information received . Consequently, it was recommended that the next Committee meeting be held on Wednesday, February 11 . It was decided that the next Committee meeting will take place on Wednesday, February 11 at the Europa Center from 2 .4 p . m . The meeting adjourned at 4 p . m . Ann Rimmer - OPC Steering Committee Meetings Page 1 From : " Judy Truitt " < JTRUITT@opc - mhc . org > To . <whitfield@centernet . net > , < dbaker@co . orange . nc . us > , < gharvey@co . orange . nc . us > , < JLINK@co . orange . nc . us > , < chatmgr@emji . net > , < mpollard@emji . net > , <jimmyb31 @juno . com > , < Mwbrown@mindspring . com > , <janet . sowers@ncmail . net > , < scarpenter@personcounty . net > Date . 2 /5/04 4 : 53PM Subject : OPC Steering Committee Meetings The OPC Steering Committee is scheduled to meet with Dr . Rich Visingardi at the following time and place : WHEN : Monday , February 9 , 2004 2 : 00 to 4 : OOpm WHERE : Southern Orange Human Services Complex , Homestead Road , Chapel Hill In addition , the OPC Steering Committee will convene a regular meeting on the following date : WHEN : Wednesday , February 11 , 2004 2 : 00 to 4 : OOpm WHERE : Europa Center Training Room , Europa Drive , Chapel Hill Proposed agenda items include : 1 . Status report on DHHS Service Definitions 2 . Follow up from OPC Managers ' Meeting - divestiture update ; county specific follow- up 3 . Interlocal Cooperation Agreement status report 4 . CFAC report Please find attached minutes for the January 22nd meeting and as always , do not hesitate to call should you have any questions . Judy Truitt Director - Quality Improvement OPC Area Program 919 - 9134037 * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * *** * * * * ** * * * * * * * * * * * * * * This e - mail message including attachments , if any , is intended for the use of the individual or entity to which it is addressed . This message may contain information that is privileged , proprietary , confidential and exempt from disclosure . If you are not the intended recipient , you are notified that any dissemination , distribution or copying of this communication is strictly prohibited . If you have received this message in error , please notify the sender and erase this message immediately . * * * * * * * * * ** *** * * * ** * * * * * ** ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CC : < arimmer@co . orange . nc . us > , " Tom Maynard " < TMAYNARD@opc- mhc . org >