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Home My WebLink AboutRP Work Group memo 052395 Receive t MAY 2 51995 Managers Office MEMORANDUM TO : Recreation and Parks Work Group FROM : Richard E. Kinney, Recreation and *ar * tor SUBJECT : First Meeting DATE: May 23 , 1995 Welcome to the newly created Recreation and Parks Work Group . The first attachment to this memorandum contains a listing of all members of the Work Group, staff support personnel, and other interested persons representing the various jurisdictions involved. All written communication will be mailed to everyone on this list in the attempt to keep interested . Parties informed of your on-going work in a timely manner. If you wish to change information on this list or add anyone, please contact me and I will do so and send out an updated listing. The determination of the time, date and location for your initial meeting will be difficult since everyone is extremely busy. At this first meeting you will need to appoint a Chair and to develop a meeting schedule for the remainder of this calendar year. I have enclosed the "Proposed Process for Discussing .County-Wide Recreation and Parks Services " and a resolution adopted by the Carrboro Board of Aldermen. It is hoped that this information will be helpful to review again. A last attachment includes calendar sheets for June and July and a self-addressed envelope . Please return the calendar sheets after including your name, preference for a meeting time, and mark out on the calendars any dates or times that you cannot meet during the months of June and July. We will attempt to set your initial meeting on the most advantageous date for the group in general . We will then send out an agenda announcing the date, proposed discussion items, and meeting location. Please return these sheets to me by June 1 , 1995 . I look forward to working with each of you and anticipate that the Recreation and Parks Work Group will develop proposals on exciting improvements for recreation and park services for all of Orange County. If you have any questions or need clarification on any matter, please do not hesitate to call me at 968 -7703 . Thank you . Proposed Process for Discussing County- wide Recreation and Parks Services In September 1994, the Orange County Assembly of Governments discussed equity and efficiency issues related to delivery of local government services . Focus was on the area of recreation and parks services, and the consensus of the Assembly of Governments was : That the local government staffs make recommendations to their governing bodies about opportunities for joint planning for and use of capital improvements for recreation and park services . And, that both involved in any cooperative venture , school systems be Below are some preliminary suggestions for implementing the consensus of the Assembly . of Governments . Parks and Recreation Work Groin We recommend that a work group be formed of representatives of the jurisdictions in the County, that would consider opportunities for cooperation: We recommend that the governing bodies of Carrboro, Chapel Hill, Hillsborough, Orange County, and the two school systems each appoint two representatives to this work group . Although staff would undoubtedly be involved, we believe that they could work more effectively and appropriately alongside, rather than as members of the work group . Chime : We believe that each of the governing bodies should agree on the charge of this group . We recommend the following charge : To consider how the governing bodies can provide the best park and recreation services to the most people at the least cost. To report periodically, but not less often than annually, to each of the governing bodies . Initiation : We believe that the chair of the work group should be from the same jurisdiction as the lead staff. Because of the work done recently by Carrboro in master planning and in beginning to establish a public-private consortium, we recommend that the Town of Carrboro be responsible for appointing the chair and orienting the members of the new group . The chair would chair meetings and set the agendas . The staff of the jurisdiction represented by the chair would take the lead role in staff support. First Focus : 1 . To explore areas of coordination and joint planning for recreation services and park facilities that can be improved by formal working arrangements with the local school jurisdictions . Because of the enormous use of school buildings and sites for education and public recreation programs and the capital needs of both, it is felt that formal coordination in this area may have the quickest and greatest impact. Recommendation : To develop recommendations for the governing bodies regarding joint planning for recreation resources by the local governments and school boards . As a minimum, a recommendation shall be forthcoming in regards to the " school- park" concept and agreements to govern future planting and development of facilities . 2 . To consider the possibility of developing a public-private association of recreation Orange County. The purpose of an association could be to share providers in programming information, identify areas of coordination, opportunities to co-sponsor programs and the potential to share facilities . Parties such as the YMCA, the Chapel Hill Tennis Club, the ArtsCenter and the UNC Faculty- Staff Association, and the parks and recreation departments of the jurisdictions could all be included. Recommendation: To develop recommendations . for the governing bodies on the parties to be included, methods of joint planning and cooperation. This report would come after the work group has had at least preliminary contactw with all of the potential members . Iwinwordlreklcw-disc g A TOWN OF CARRBORO NORTH CAROLINA $T� CAR ti The following resolution was introduced by Alderman Randy Marshall and duly seconded by Alderman Jay Bryan . A RESOLUTION AUTHORIZING THE ESTABLISFEMENT OF A RECREATION AND PARKS WORK GROUP, APPOINTING MEMBERS TO SERVE ON* THE WORK GROUP AND ESTABLISHING A CHARGE FOR TFIE WORK GROUP Resolution No . 49/94 - 95 WHEREAS , the Board of Aldermen acknowledges a need to review opportunities for joint planning and use of capital improvements for recreation and parks services; and WHEREAS , the Assembly of Governments has discussed this need and the local governments staffs have recommended a process to explore this option ; and W EREAS , a work group is necessary to satisfactorily explore and evaluate options to bring recommendations before the local governments for their consideration . NOW, THEREFORE, THE BOARD OF ALDERMEN OF THE TOWN OF CARRBORO RESOLVES : Section 1 . The Board of Aldermen hereby authorizes the establishment of a Recreation and Parks. Work Group and appoints Doris Murrell and Hank Anderson as the Town of Carrboro ' s representatives on this work group . Section 2 . The charge for the work group shall be . ide the best park and recreation services to the 0 To consider how the governing bodies can prov most people at the least cost . 0 To report periodically, but not less often than annually, to each of the governing bodies . Section 3 . The first focus for the Recreation and Parks Work Group shall be : (a) To explore areas of coordination and joint planning for recreation services and park facilities that can be improved by formal working arrangements with the local school jurisdictions . Because of the enormous use of school buildings and sites for education and public recreation programs and the capital needs of both, it is felt that formal coordination in this area may have the quickest and greatest impact . Recommendation : To develop recommendations for the governing bodies regarding joint planning for recreation resources by the local governments and school boards . As a minimum, a recommendation shall be forthcoming in regards to the " school-park" concept and agreements to govern future planning and development of facilities . P . O . BOX 829 301 WEST MAIN STREET , CARRBORO , NC 27510 • ( 919 ) 942 - 8541 • FAX ( 919 ) 968 - 7737 • TDD ( 919 ) 968 - 7717 AN EQUAL OPPORTUNITY EMPLOYER Page 2 Resolution No . 49/94 - 95 (b) To consider the possibility of developing a public-private association of recreation providers in Orange County . The purpose of an association could be to share programming information, identify areas of coordination, opportunities to co - sponsor programs and the potential to share facilities . Parties such as the YMCA, the Chapel Hill Tennis Club , the ArtsCenter and the UNC Faculty- Staff Association, and the parks and recreation departments of the jurisdictions could all be included . Recommendation : To develop recommendations for the governing bodies on the parties to be included, methods of joint planning and cooperation . This report would come after the work group has had at least preliminary contact with all of the potential members . Section 3 . The Work Group is recommended to analyze the two projects and develop a time frame within which to complete its work . The foregoing resolution, having been submitted to a vote, received the following vote and was duly adopted this 9th day of May, 1995 : Ayes : Michael Nelson, Randy Marshall, Hank Anderson, Eleanor Kinnaird, Frances Shetley, Jacquelyn Gist, Jay Bryan Noes : None Absent or Excused : None I, Sarah C . Williamson, Town Clerk of the Town of Carrboro , North Carolina, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Carrboro Board of Aldermen at its meeting on May 9 , 1995 . ® °®F A �iQ e m Town Clerk e"0 om® ® aooemo00 O ®A® �� f0 �e p QD ?e �CQORq��® CP ED E p ON w e 42 CP p�V0 CAS® ®® ®®�®ovpaea000 �e0°®