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Home My WebLink AboutOUTBoard Minutes 112019Approved 1/15/20 1 MINUTES1 ORANGE COUNTY OUTBOARD2 NOVEMBER 20,20193 REGULAR MEETING4 5 6 MEMBERS PRESENT:Art Menius, Little River Township Representative (Chair); Brantley Wells (Vice Chair),7 Hillsborough Township Representative; Ed Vaughn, Cedar Grove Township Representative; Heidi Perry, At-Large 8 Representative; Randy Marshall, Bingham Township Representative; Johanna Birckmayer, At-Large Representative; 9 Jenn Sykes, At-Large Representative; Todd Jones, At-Large Representative; Amy Cole, At-Large Representative;10 Erik Broo, At-Large Representative;11 12 13 MEMBERS ABSENT:David Laudicina, Cheeks Township Representative; Vacant, Eno Township Representative;14 Chapel Hill Township Representative - Vacant; At-Large Representative- Vacant15 16 17 TRANSIT ADVISORY SERVICES MEMBERS PRESENT:Theo Letman, Allyson Coltrane; Teleishia Holloway, Percy 18 Mahone; Barbara Goodwin; Laurina Byrd; Alison Smith; Erica Serena McPherson; Anna Sienna; 19 20 21 STAFF PRESENT: Nish Trivedi, Transportation Planner; Tom Ten Eyck, Land Use/Transportation Planner; Tina Love, 22 Administrative Assistant III;23 24 25 AGENDA ITEM 1: CALL TO ORDER,DETERMINATION OF QUORUM AND INTRODUCTION OF NEW MEMBERS26 Art Menius called the meeting to order. 27 28 29 AGENDA ITEM 2: APPROVAL OF MINUTES30 MOTION by Heidi Perry to approve the October 16, 2019 OUTBoard Minutes with changes. Seconded by Brantley 31 Wells.32 VOTE:UNANIMOUS33 34 35 AGENDA ITEM 3: CONSIDERATION OF ADDITIONS TO AGENDA36 Heidi Perry: I would like to add to the end an update on the radio spots.37 38 39 AGENDA ITEM 4: TRANSIT ADVISORY SERVICES (TAS)/ORANGE COUNTY PUBLIC TRANSPORTATION (OCPT)40 41 AGENDA ITEM 4A:INTRODUCTION OF NEW STAFF42 43 Allyson Coltrane introduced the new operations manager and 2 interns. 44 45 Barbara Goodwin and Laurina Byrd gave the members an overview on their internship and projects46 47 48 AGENDA ITEM 4B:SAFETY AND SECURITY PLAN (ALLYSON COLTRANE &TELEISHIA HOLLOWAY)49 50 TeLeishia Holloway reviewed the system safety plan that and noted that an audit is expected in the spring of 2020 51 and the update will go to the BOCC for 52 approval https://www.orangecountync.gov/AgendaCenter/ViewFile/Item/342?fileID=1310853 Approved 1/15/20 2 54 TeLeishia Holloway gave an update on mobile ticketing 55 56 Jenn Sykes: Will the mobile ticketing cards have the ability be reloaded?57 58 TeLeishia Holloway: Yes, usually the way it works is you go online and you would have an account. Then you have 59 the ability to add a credit card to add fare to the card as needed.60 61 Erik Broo: Can cash still be used.62 63 TeLeishia Holloway: Yes, fare boxes will still be available.64 65 Heidi Perry: I have used this system in other places while traveling. So if it is used by someone traveling, will they be 66 able to get back any money not used? Have you considered that as a way to get visitors to use the bus too without 67 worrying about having too much money loaded?68 69 TeLeishia Holloway: We appreciate that feedback and when we talk to the vendor, we’ll be sure to ask if that is a 70 possibility.71 72 Jenn Sykes: Having an option other than credit card available like a stand at a bus depot which we don’t have is one 73 of the challenges unique to Orange County.74 75 TeLeishia Holloway: We will definitely take that into account and will share that. When we were thinking about 76 mobile ticketing, we were considering a kiosk at hopefully DSS or the Library or maybe even Walmart. We will look 77 into it. 78 79 80 AGENDA ITEM 4C:OCPTMOBILITY ON DEMAND (TELEISHIA HOLLOWAY)81 82 TeLeishia Holloway / Allyson Coltrane gave a PowerPoint presentation and information on the Mobility on Demand 83 program 84 85 86 AGENDA ITEM 4C:OCPTADMINISTRATIVE UPDATES (TELEISHIA HOLLOWAY)87 88 TeLeishia Holloway gave updates on the department’s transit projects.89 90 91 AGENDA ITEM 5: REGULAR OUTBOARD AGENDA92 93 Nish Trivedi introduced Tom Ten Eyck 94 95 Tom Ten Eyck shared his background and previous experience information96 97 98 AGENDA ITEM 5A: 2019ANNUAL REPORT AND 2020WORK PLAN (NISH TRIVEDI)99 100 Nish Trivedi reviewed the annual report and next year’s work plan and asked for input101 102 Heidi Perry: I have a question about the BOCC goals; I’m surprised there isn’t one here about a climate action plan.103 104 Nish Trivedi: There’s a committee that has been created for that and it is chaired by the BOCC, I’m not sure if it is 105 related to the goals and priorities but it is a committee that they have worked on and created.106 Approved 1/15/20 3 107 Art Menius: If you could correct the spelling of my name on page 14.108 109 Nish Trivedi: I will correct that, thank you.110 111 Heidi Perry: I think on page 15 you could put the month the Bicycle Safety Committee was dissolved.112 113 Art Menius: It was August, I had that thought too. Formatting issues exist. 114 115 Nish Trivedi: We’ll review the formatting of this document.116 117 Heidi Perry: When did we do the radio spots? That should be included.118 119 Art Menius: They were recorded in the spring. We met and Todd McGee was going to be contacted.120 121 Tom Ten Eyck: I did hear back from him and he said something about submitting the material for publication with 122 WCHL but he did not seem to indicate anything else about prior things that were in the works. Maybe we can 123 reconnect with the specificity of where it’s at. I don’t have a clear answer.124 125 Art Menius: We should discuss that because we did have some really well done spots that Erik and Todd made for 126 us. I have been playing them on COM but that’s just because I’m on the Board of COM and can stick stuff into the 127 automation system but we designed them to be distributed out to be ready to use, especially for CHL and HUP.128 129 Tom Ten Eyck: Had there been agreements with these other entities?130 131 Art Menius: These are PSAs so we don’t need specific agreements, there are agreements with the County and 132 WHUP and COM that would cover anything the County wants us to play.133 134 Heidi Perry: I think it’s more of getting it to the stations, that’s what we need to do now.135 136 Art Menius: We need to go through Todd McGee.137 138 Nish Trivedi: We will work with Todd McGee to get the radio spots published. I will go over the formatting of the 139 report and add August to the Bicycle Subcommittee and add the radio stuff to both 15 and page 17 on how they 140 relate to the goals. 141 142 Heidi Perry: I would also like to add – keep working towards a solution that will allow the building and maintaining of 143 sidewalks in county areas where there are needs especially in areas that serve schools.144 145 Art Menius: Are we comfortable approving with the corrections and additions that have been specified or do you 146 want to see the final document?147 148 Consensus was to approve with changes and Nish will distribute final product.149 150 MOTION by Todd Jones to accept the report with the amendments as discussed. Seconded by Amy Cole.151 VOTE:UNANIMOUS152 153 154 AGENDA ITEM 6: STAFF REPORTS/UPDATES155 156 AGENDA ITEM 6A: MPO/RPO AND NCDOTUPDATES (NISH TRIVEDI)157 158 Nish Trivedi provided updates to the Board regarding the MPO/RPO and NCDOT159 Approved 1/15/20 4 160 161 AGENDA ITEM 7: INFORMATION ITEMS162 163 AGENDA ITEM 7A: NCDOTCOMPLETE STREETS POLICY Q&A(NISH TRIVEDI)164 165 Nish Trivedi: Hanna Cockburn came to the MPO meeting and stressed that transportation plans/projects have to be 166 locally adopted or regionally adopted for them to actually implement the Complete Street policy.167 168 Heidi Perry: What that means is that if we saw a street that we thought should have a sidewalk or a bike lane, in 169 order to make it a Complete Street, somehow we need to have that in a plan and we have to adopt it and recommend 170 that the Board of County Commissioners adopt it so that DOT will pay for that when they do the improvements. If we 171 don’t do that then they’ll help us but we have to pay the money. It’s really important to have a plan.172 173 Nish Trivedi: One of the things approved this past year was the Efland/Buckhorn/Mebane Access Management Plan 174 with sidewalks and bike lanes that plan we can use Complete Streets for that area.175 176 177 AGENDA ITEM 7B:TDMPLANUPDATE (NISH TRIVEDI)178 179 Nish Trivedi provided updates180 181 Several members asked about reflectors and striping in the rural areas and how get included during resurfacing and 182 who to contact. Request was made to get follow up information from Chuck Edwards/NCDOT.183 184 Nish Trivedi: We can keep a running list of resurfacing projects and what streets need the reflectors, etc. so that if a 185 resurfacing happens it can be flagged that NCDOT needs to put reflectors on that street because it is on our small 186 projects lists, same thing with any signage that NCDOT puts out as well.187 188 Randy Marshall: How often do we get the resurfacing list?189 190 Nish Trivedi: We get an annual updated list every year. I can send you the resurfacing lists. 191 192 Randy Marshall: We were going to ask the Sheriff if it would be possible to get a deputy at that the intersection by 193 the bridge on Orange Grove Road. Did anyone follow up on that?194 195 Nish Trivedi: No, not yet right now we are working with NCDOT regarding a study they are offering to find out what 196 can be done to improve that area. I will check to see what we can do about taking to the Sheriff’s Office.197 198 199 AGENDA ITEM 8:ADJOURNMENT 200 Motion to adjourn.201 202 ____________________________________ Art Menius, Chair