HomeMy WebLinkAboutAgenda - 02-04-20 8-f - Fiscal Year 2019-20 Budget Amendment #5 1
ORD-2020-004
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 4, 2020
Action Agenda
Item No. 8-f
SUBJECT: Fiscal Year 2019-20 Budget Amendment #5
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget As Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-to-Date Budget
Summary
Attachment 3. List of Re-Purposed
CHCCS Capital Projects
PURPOSE: To approve budget, grant and school capital project ordinance amendments for
fiscal year 2019-20.
BACKGROUND:
Department on Aging
1. The Department on Aging has received the following revenue to its FY 2019-20 budget:
• Health Care Promotions — Aging has received $6,217 of Title III D funding from
Triangle J Area Agency on Aging to provide evidence based classes and
programs.
• Fit Feet — Aging is anticipating receiving an additional $10,000 more in revenue
from Fit Feet clients through FY2019-20 to pay for program supplies and contract
nurses. This budget amendment provides for the receipt of these additional funds
and amends the current Senior Citizen Health Promotion Grant Project Ordinance
as follows:
Senior Citizen Health Promotion Wellness Grant($10,000) - Project#294303
Revenues for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Senior Citizen Wellness Funds $141,464 $10,000 $151,464
Total Project Funding $141,464 $10,000 $151,464
Appropriated for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Senior Citizen Wellness $141,464 $10,000 $151,464
Total Costs $141,464 $10,000 $151,464
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This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Sheriff's Office
2. The Orange County Sheriff's Office has received private designated donations totaling
$29,000 for the purchase of AED Defibrillators to be used in deputy patrol vehicles. This
budget amendment provides for the receipt of these donations for the above mentioned
purpose. (See Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Animal Services
3. Orange County Animal Services has received $5,789 in Community Giving donations for
use toward emergency medical care for rescued animals. This budget amendment
provides for the receipt of these donations and authorizes the department to spend these
donations consistent with the donors' intent. (See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Chapel Hill-Carrboro City Schools Capital Projects
4. The Chapel Hill-Carrboro City Schools (CHCCS) Board of Education has requested the
repurposing of available funds of $641,937 from older school capital projects that have
ended to fund critical priority capital needs for two (2) projects within the district (See
Attachment 3). This budget amendment provides for the repurposing of available funds,
closes out prior year funding in those projects, and amends the School Capital Project
Ordinances for each of the projects as listed in Attachment 3.
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these Budget Amendment items.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds in FY 2019-20 and
3
increases the General Fund by $41,006; increases the Grant Projects Fund by $10,000, and
provides for the re-purposing and closing out of prior year capital funding for specific Chapel
Hill-Carrboro City Schools projects within the School Capital Fund.
RECOMMENDATION(S): The Manager recommends the Board approve budget, grant and
school capital project ordinance amendments for fiscal year 2019-20.
Attachment 1. Orange County Proposed 2019-20 Budget Amendment
The 2019-20 Orange County Budget Ordinance is amended as follows:
pose wsdars Bureau Fund 1.Depadment on Aging 3.Ammal Sernoes-
S Fund
Waste Enter and Department of -receipt of add8lonal 2.Shenfrf.Office- receipt of Communily
Fund-ABarnotive recelpl of private
Saual Sernoes-Lease Health Care Promotions Giwng donations of
OriginalEncumbrance Budget as Amended Financing for Budget as Amended Budget as Amended tlesignated donations Budget as Amended
Budget Carry Forwards Budget as Amended Throu hBOA#4 remedlatlon work at the Through BOA#4-B and Renovations M 308 Throu hBOA#4-C funds of$3,000,and totalin E2s,000 for the E5,789 for use toward
9 W Franklin Street and 9 addict-al Rt Feet g emergency metlical Through BOA#5
s,d Wesle Suite 101,Europe program funds of purchase of AlE care for rescued
Atlministretlon Building Canter $10 000 Degbrlllelors animals
General Fund
Revenue
Property Taxes $ 165,153,931 $ $ 165,153,931 $ 165,153,931 1$ $ 165,153,931 $ $ 165,153,931 $ $ $ $ 165,153,931
Sales Taxes $ 25,372,861 $ $ 25,372,861 $ 25,372,861 $ $ 25,372,861 $ $ 25,372,861 $ $ $ $ 25,372,861
License and Permits $ 313,260 $ $ 313,260 $ 313,260 $ $ 313,260 $ $ 313,260 $ $ $ $ 313,260
Intergovernmental $ 18,278,612 $ $ 18,278,612 $ 18,837,987 $ $ 18,837,987 $ $ 18,837,987 $ 6,217 $ $ $ 18,944,204
Charges for Service $ 12,704,833 $ $ 12,704,833 $ 12,763,286 $ $ 12,763,286 $ $ 12,763,286 $ $ $ $ 12,763,286
Investment Earnings $ 415,000 $ 415,000 $ 415,000 $ 415,000 $ 415,000 $ 415,000
Miscellaneous $ 3,040,769 $ 3,040,769 $ 3,252,663 $ 3,252,663 $ 3,252,663 $ 29,000 $ 5,789 $ 3,287,452
Transfers from Other Funds $ 4,034,600 $ 4,034,600 $ 4,034,600 $ 4,034,600 $ 4,034,600 $ 4,034,600
Alternative Financing $ $ $ $ $ 254,953 $ 254,953 $ 254,953
Fund Balance $ 7,808,00' $ 7,808,006 $ 7,709,977 $ 7,709,977 $ 74,305 $ 7,794,282 $ 7,784,282
Total General Fund Revenues $ 237,121,872 $ $ 237,121,872 $ 237,853,565 $ 1$ 237,853,565 $ 329,258 $ 238,182,823 $ 6,217 1$ 29,000 1$ 5,789 1$ 238,223,829
Expenditures
Community Relations-Public Affairs $ 288,826 $ $ 288,826 $ 295,483 $ 295,483 M$ 4,106,397
,483 M$ 2,297,034
5,483
Finance and Administrative Services $ 1,534,718 $ 1,534,718 $ 1,556,714 $ 1,556,714 ,714 ,714
Asset Management Services $ 4,821,645 $ $ 4,821,645 $ 4,985,025 $ 4,985,025 $ 263,406 ,431 ,431
Human Resources $ 1,002,957 $ $ 1,002,957 $ 1,019,134 $ 1,019,134 ,134 ,134
Information Technolo ies $ 4,076,614 $ $ 4,076,614 $ 4,106,397 $ 4,106,397 ,397 ,397
Non-Departmental $ 740,602 $ $ 740,602 $ 435,103 $ 435,103 ,103 ,103Support Services $ 12,465,362 $ $ 12,465,362 $ 11,527,650 $ $ 11,527,650 $ 263,406 1,056 $ $ $ 1,056General Government $ 23,540,653 $ $ 23,540,653 $ 23,710,313 $ $ 23,710,313 $ 0,313 $ $ $ 0,313Animal Services $ 2,248,103 $ $ 2,248,103 $ 2,291,245 $ 2,291,245 1,245 $ 5,789 7,034Trans nation Services $ 3,385,810 $ $ 3,385,810 $ 3,419,080 $ 3,419,080 9,080 ,0.0
Coo erative Extension $ 400,402 $ $ 400,402 $ 400,402 $ 400,402 $ 400,402 1 400,402
Economic Development $ 531,085 $ $ 531,085 $ 539,063 $ 539,063 $ 539,063 $ 539,063
DEAPR $ 4,043,083 $ $ 4,043,083 $ 4,149,817 $ 4,149,817 $ 4,149,817 $ 4,149,817
Planninq and Inspections $ 3,215,117 $ $ 3,215,117 $ 3,286,943 $ 3,286,943 $ 3,286,943 $ 3,286,943
Non-Departmental $ 597,490 $ $ 597,490 $ 597,490 $ 597,490 $ 597,490 $ 597,490
Community Services $ 14,421,090 $ $ 14,421,090 $ 14,684,040 $ $ 14,684,040 $ $ 14,684,040 $ $ $ 5,789 $ 14,689,829
Department of Social Services $ 20,319,204 $ $ 20,319,204 $ 20,826,888 $ 20,826,888 $ 65,852 $ 20,892,740 $ 20,892,740
Health $ 10,608,199 $ $ 10,608,199 $ 10,803,958 $ 10,803,958 $ 10,803,958 $ 10,803,958
Cardinal Innovations MOE $ 1,050,187 $ $ 1,050,187 $ 996,450 $ 996,450 $ 996,450 $ 996,450
Department on Aging $ 2,304,196 $ $ 2,304,196 $ 2,515,230 $ 2,515,230 $ 2,515,230 $ 6,217 $ 2,521,447
Child Support Seryces $ 1,118,127 $ $ 1,118,127 $ 1,134,027 $ 1,134,027 $ 1,134,027 $ 1,134,027
Human Rights and Relations $ 344,031 $ $ 344,031 $ 348,946 $ 348,946 $ 348,946 1 $ 348,946
Housing and CD $ 333,995 $ $ 333,995 $ 336,504 $ 336,504 $ 336,504 $ 336,504
Library Services $ 2,443,338 $ $ 2,443,338 $ 2,488,373 $ 2,488,373 $ 2,488,373 $ 2,488,373
Non-Departmental $ 2,301,629 $ $ 2,301,629 $ 2,165,576 $ 2,165,576 $ 2,165,576 $ 2,165,576
Human Services $ 40,822,906 $ $ 40,822,906 $ 41,615,952 $ $ 41,615,952 $ 65,852 $ 41,681,804 $ 6,217 $ $ $ 41,688,021
Courts $ 68,500 $ $ 68,500 $ 68,500 $ 68,500 $ 68,500 $ 68,500
Criminal Justice Resource Department $ 700,654 $ $ 700,654 $ 706,338 $ 706,338 $ 706,338 $ 706,338
Sheriff $ 14,076,091 $ $ 14,076,091 $ 14,350,232 1 $ 14,350,232 $ 14,350,232 $ 29,000 $ 14,379,232
Emergency Services $ 11,380,019 $ $ 11,380,019 $ 11,520,452 $ 11,520,452 $ 11,520,452 $ 11,520,452
Non Departmental $ 417,832 $ $ 417,832 $ 462,323 $ 462,323 $ 462,323 $ 462,323
Public Safety $ 26,643,096 $ $ 26,643,096 $ 27,107,845 $ $ 27,107,845 $ $ 27,107,845 $ $ 29,000 $ $ 27,136,845
Education $ 111,279,115 1$ 111,279,115 1$ 111,279,115 $ 111,279,115 i$ 111,279,115 1 111,279,115
Transfers Out $ 7,949,650 $ 1$ 7,949,650 1$ 7,928,650 $ 7,928,650 1$ 7,928,650 1 $ 7,928,650
Total General Fund Appropriation $ 237,121,872 $ I$ 237,121,872 1$ 237,853,565 $ $ 237,853,565 $ 329,258 1$ 238,182,823 1$ 6,217 $ 29,000 $ 5,789 $ 238,223,829
E $ $ E E $ $ E E $ E $
Visitors Bureau Fund
Revenues
Occupancy Tax $ 1,423,571 $ 1,423,571 $ 1,423,571 $ 1,423,571 $ 1,423,571 $ 1,423,571
Sales and Fees $ 500 $ 500 $ 500 $ 500 $ 500 $ 500
Intergovernmental $ 236,703 $ 236,703 $ 240,903 $ 240,903 $ 240,903 $ 240,903
Investment Earnings $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000
Miscellaneous $ $ $ $ $ $
Alternative Financing $ $ $ $ $ 79,324 $ 79,324 $ 79,324
Appropriated Fund Balance $ 259,606 $ - $ 259,606 $ 259,606 $ 259,606 $ 184,036 $ 443,642 $ 443,642
Total Revenues $ 1,924,380 $ - $ 1,924,380 $ 1,928,580 $ 1,928,580 $ 263,360 $ 2,191,940 $ 2,191,940
Expenditures
General Government 1$ 211,168 $ 211,168 1$ 215,368 $ 215,368 $ 215,368 1 $ 215,368
Community Services i$ 1,713,212 1$ -1$ 1,713,212 1$ 1,713,212 1 1$ 1,713,212 1$ 263,360 1$ 1,976,572 1 $ 1,976,572
Total vectors Bureau Expendrwres I$ 1,924,380 1$ -I$ 1,924,380 1$ 1,928,580 1$ -I$ 1,928,580 1$ 263,360 1$ 2,191,940 1$ - $ - $ - $ 2,191,940
Solid Waste Renewal and Replacement Fund
Revenues
Transfers from Solid Waste Operations Fund $ 1,520,006 $ 1,520,008 $ 1,520,008 $ 1,520,008 $ 1,520,008 $ 1,520,008
Alternative Financing $ 633,356 $ 833,356 $ 833,356 $ 309,456 $ 1,142,812 $ 1,142,812 $ 1,142,812
Total Revenues $ 2'353,364 1$ -I$ 2,353,364 1$ 2,353,364 1 1$ 2,662,820 1 1$ 2,662,820 1 1 1$ 2,662,820
Expenditures
Renewal and Replacement Fund $ 2,353,364 $ 2,353,364 1$ 2,353,364 1$ 309,456 1$ 2,662,820 $ 2,662,820 $ 2,662,820
t
Attachment 1. Orange County Proposed 2019-20 Budget Amendment
The 2019-20 Orange County Budget Ordinance is amended as follows:
pose MM-Bureau Fund 1.Depadment on Aging 3.AmmalSernoes-
S Fund
Waste Enter and Dapadmant of -receipt of eddXlonal 2.Shenfrf.Gihce- r"pt of Communily
Fund-Alternative receipt of private
Saual Sernoes-Lease Health Care Promotions Giwng donations of
OriginalEncumbrance Budget as Amended Financing for Budget as Amended Budget as Amended tlesignated donations Budget as Amended
Budget Carry Fomards Budget as Amended Throu hBOA#4 remedlallon work at the Through BOA#4-B and Rarav ons M 308 Throu hBOA#4-C funds of$3,000,and totalin$2s,000 for the
$5,]89 for use toward
9 W Franklin Street and 9 addict-al Rt Feet g emergency metlical Through BOA#5
s,d Waste Sidle 101,Europe program funds of purchase of AlE care for rescued
Atlminisirellon Building Center $10000 MMlllelors animals
Grant Project Fund
Revenues
Intergovernmental $ 144,765 $ 144,765 $ 513,821 $ 513,821 $ 513,821 $ 513,621
Charges for Services $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 10,000 $ 75,000
Transfer from General Fund $ 57,043 $ 57,043 $ 57,043 $ 57,043 $ 57,043 $ 57,043
Miscellaneous $ $ 40,000 $ 40,000 $ 40,000 $ 40,000
Transfer from Other Funds $ $ $ $ $
Appropriated Fund Balance $ 4,421 $ - $ 4,421 $ 4,421 $ 4,421 $ 4,421 $ 4,421
Total Revenues $ 271,229 $ $ 271,229 $ 680,285 $ $ 680,285 $ - $ 680,285 $ 10,000 $ - $ $ 690,285
Expenditures
Support Services $ - $ - $ - $ 147,247 $ - $ 147,247 $ - $ 147,247 $ - $ - $ - $ 147,247
Community Services $ - $ - $ - $ 40.000 $ - $ 40,000 $ - $ 40.000 $ - $ - $ - $ 40,000
Senior Citizen Health Promotion(Wellness) $ 141,464 $ - $ 141,464 $ 141,464 $ 141,464 $ 141,464 $ 10,000 $ 151,464
Emergency Solutions Grant-DSS(Multi-Yr) $ $ 40,000 $ 40,000 $ 40,000 $ 40,000
United Way-FSA-Health(Multi-Yr) $ $ $ 31,809 $ 31,809 $ 31,809 $ 31,809
Outreach Literacy Time to Read-Library $ 94,765 $ 94,765 $ 94,765 $ 94,765 $ 94,765 $ 94,765
Human Services $ 236,229 $ $ 236,229 $ 308,038 $ $ 308,038 $ - $ 308,038 $ 10,000 $ - $ $ 318,038
EM Performance Grant $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000
Local Reentry Council Grant-CJRD $ $ 150,000 $ 150,000 $ 150,000 $ 150,000
Public Safety $ 35,000 $ - $ 35,000 $ 185,000 $ - $ 185,000 $ - $ 185,000 $ - $ - $ - $ 185,000
Total Expenditures $ 271,229 $ - $ 271,229 $ 680,285 $ - $ 680,285 $ - $ 680,285 $ 10,000 $ - $ - $ 690,285
z
Attachment 2 6
Year-To-Date Budget Summary
Fiscal Year 2019-20
General Fund Budget Summary
Original General Fund Budget $237,121,872
Additional Revenue Received Through
Budget Amendment#5 (February 4, 2020)
Grant Funds $179,228
Non Grant Funds $946,453
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances) $0
General Fund - Fund Balance Appropriated to Paul:
Cover Anticipated and Unanticipated increase a .50 FTE Navigator
Expenditures $23,724 position in Health Department
to 1.00 FTE thru FY 19-20
Total Amended General Fund Budget $238,223,829 (BOA#1); increase a .75 FTE
Dollar Change in 2019-20 Approved General j Navigator position to 1.00
Fund Budget $1,101,957 FTE thru FY 19-20, and
% Change in 2019-20 Approved General Fund moves both temporary FTE
increases for these
Budget 0.46% Navigators from GF to Grant
Fund (BOA #2); increase a
Authorized Full Time Equivalent Positions 1.0 FTE Deputy Sheriff I -
SRO Position (BOA #2-A);
Original Approved General Fund Full Time
Equivalent Positions 945.470 increase a time-
Equivalent Human Services
Original Approved Other Funds Full Time Specialist position in DSS
Equivalent Positions 98.350 (BOA#3-A)
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2019-20 1,043.820
Attachment 3 7
Budget CIP/Capital to be Repurposed Budget CIP Projects Needed to be Funded from Repurposed Funds
School Capital Project Project# Item Amount School Capital Project Project#Item Amount
Close Out Prior Years'Funding- Contingency Reserve for Chapel Hill High
Transportation Center 53018 Repurpose $609,992.00 Major Facility Renovations 53053 School Bond Project $609,992.00
Close Out Prior Years'Funding- Frank Porter Graham Elementary HVAC
Chapel Hill HS-Renovations 53003 Repurpose $2,422.00 Mechanical Systems 54006 Project $2,422.00
Close Out Prior Years'Funding- Frank Porter Graham Elementary HVAC
Morris Grove Elementary 53050 Repurpose $1,089.00 Mechanical Systems 54006 Project $1,089.00
Close Out Prior Years'Funding- Frank Porter Graham Elementary HVAC
Northside Elementary 53051 Repurpose $28,434.00 Mechanical Systems 54006 Project $28,434.00
Total Repurposed Funds $641,937.00 Total Repurposed Funds $641,937.00