HomeMy WebLinkAboutAgenda - 05-15-2001-8iORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 15, 2001
Action Age d~
Item No.
. SUBJECT_ Bid Award: 40 KW Diesel Powered Standby Generator for Solid Waste_„_.,.,__._„__
DEPARTMENT: Purchasing and PUBLIC HEARING: (Y/N) No
Solid Waste
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones, 245-2652
Gayle Wilson, 968-2885
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 96$-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a bid for one 40 KW diesel powered generator for standby power.
BACKGROUND: An emergency back up generator is needed for the Maintenance Garage at the Landfill
in order to keep the operation functioning during loss of power, particularly in the event of an extended
emergency situation. It will also provide the County an emergency maintenance capability in the southern
end of the county for non-landfill related functions, if necessary. Since the equipment is physically large
and since it will be connected to a single-step manual transfer switch, the unit will be permanently
installed on a concrete pad at the Landfill site.
Detailed specifications were developed by staff tv provide, install and test the generator and transfer
switch. Proposals were sent to four vendors, including:
• Gregory Poole (Caterpillar dealer)
• Keplar Electric (Supply/Install)
• Cummings Atlantic (Onan dealer)
• Covington Diesel (Covington dealer)
The bid was advertised on the County's Internet Site. One bidder responded to the solicitation. G.S. 143-
132 establishes no minimum number of bids as required for purchase of apparatus, equipment or
supplies. However, as part of the bid evaluation, staff checked with other entities and manufacturing
sources to validate the fairness of the bid received. The bid submitted by Gregory Paale of Raleigh,
North Carolina is commensurate with the expected cost range reflected in the evaluation and is the lowest
responsible bid that was responsive at a delivered/installed cost of $27,330.00.
FINANCIAL IMPACT: Total cast of this action, if approved by the Board, would be $27,330.00.
Sufficient funds are available within the FY 2000/01 5alid Waste Management Budget.
RECOMMENDATION(S): The Manager recommends that the Board award the bid to Gregory Poole of
Raleigh, North Carolina in the amount of $27,330.00; and authorize the Purchasing Director to execute
the necessary paperwork.