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Home My WebLink AboutAgenda - 01-21-20 8-g - Declaration of Surplus Property - Structure at 686 Erwin Road 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 21, 2020 Action Agenda Item No. 8-g SUBJECT: Declaration of Surplus Property - Structure at 686 Erwin Road DEPARTMENT: Environment, Agriculture, Parks and Recreation (DEAPR) ATTACHMENT(S): INFORMATION CONTACT: 1. Location Map Christian Hirni, 245-2514 2. New Hope Volunteer Fire Department David Stancil, 245-2510 Checklist Marabeth Carr, 245-2516 3. New Hope Volunteer Fire Department Release PURPOSE: To declare an abandoned dilapidated structure located within Hollow Rock Nature Park as Orange County surplus, and to approve the removal of said structure by way of a live burn training conducted by New Hope Volunteer Fire Department (VFD). BACKGROUND: When a portion of the Hollow Rock Nature Park was acquired from Triangle Land Conservancy several years ago, the site included an old dilapidated cottage that has been uninhabited for about 15 years. The structure is in a state of disrepair and is not habitable, and was planned for deconstruction in the adopted park master plan and Capital Investment Plan. The structure has been evaluated by County staff from DEAPR, Asset Management and Housing, and has been determined that it cannot be retrofitted for occupancy at its current location nor is it fiscally or logistically viable to relocate. In discussions for park development with Durham County over the last few years, it was determined that deconstruction was the sole option for the structure, as it presents a risk to the County as both an "attractive nuisance" and a liability. Deconstruction would involve an expense to the County in the cost of labor and the cost of the residual debris removal. Recently, the possibility of offering the structure to the local New Hope Volunteer Fire Department for possible training purposes was discussed. The New Hope VFD Fire Chief is very receptive to the possibility of utilizing the property for live burn training, as there are very limited options within the County for such training. Documentation of the process needed to pursue this approach has been attached. However, the structure must be declared as surplus by the Board of Commissioners before this can be pursued. The live burn option would come at a substantially reduced cost to the County as the New Hope VFD will prepare the structure, conduct the asbestos mediation and removal of 2 electrical/plumbing/duct work. The reduction of the total tonnage to be removed will dramatically reduce the cost of residual debris removal as well. Notification of the training burn would be provided in advance to the public and nearby residents FINANCIAL IMPACT: There is no cost to declare the structure as surplus and/or make it available to the New Hope VFD. Orange County would cover fees for debris removal after the burn, which should not exceed $7,500, and can be drawn from remaining park construction funds. The surplus and burn option provides a substantial reduction in demolition and removal costs for the County. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impacts are applicable to this item: • ENERGY EFFICIENCY AND WASTE REDUCTION Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption; 3) increase the use of recycled and renewable resources; and 4) minimize waste stream impacts on the environment. • RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area. Minimize production of greenhouse gases. The proposed action will reduce amount of debris to be landfilled, reduce impervious surface within the floodplain, and provide more area for open space and park purposes. RECOMMENDATION(S): The Manager recommends that the Board declare the structure identified herein at 686 Erwin Road within Hollow Rock Nature Park as surplus property, and authorize the Chair and the Clerk to sign the release to New Hope Volunteer Fire Department, subject to final review by staff and County Attorney, with the live burn training expected to occur on or about February 2020. ,' .K ', ` l...R,� f F.4 a^ •��` jg �' 4 " §Y {t � wr� w`�a } x ' >M no I ImST ,$ ' 1 2c� 14 fv- / s tr t ... rt 11 rl � 3. y �tjgk`5• � r� derv' 4 < '•'� �` . �y� r,.iV r.�n� '." e � ter. C +• i., f., .� 40 Tract �';d � � Syr E E � �"� 3. �V r'F�.:�„�i �k►. <+ � �. .� {M; Information Legend Landowner: Orange County Roads Long: • . 1 . 1 1 Streams Image: 1 • • Created By: Christian Hirni County Owned Land NEW Hoi`f Street Address(Station 1): Mailing Address: 4 4012 Whitfield Road P.O.Box 16484 4 4 Chapel Hill,NC 27514 Chapel Hill,NC 27516 Phone:(919)493-1001 www.newhopefiire.com Fax: (919)419-0241 New Hope Volunteer Fire Department of Orange County, Inc. December 9, 2019 To whom it may concern: Thank you for agreeing to allow our organization the opportunity to deliver some of the best training available to our staff. In accordance with state statutes, there are a few things that need to occur prior to the burning of the property in question.We are providing you a checklist of things and a list of what to expect as we work through this process. The following are things that need to be completed prior to the fire department conducting the training burn on the dwelling: ✓ Signed Structure Release statement ✓ Signed affidavit affirming that there is no active property insurance on the dwelling ✓ The testing and subsequent abatement and removal of any Asbestos within the dwelling (New Hope Fire Dept to complete this task) ✓ The removal of the electrical wires,otherwise referred to as the"electrical drop"from the house ✓ The removal of the HVAC system ✓ The removal of any tank vessels (water heater, water tank, etc) New Hope Fire Dept will complete this task ✓ The removal of the chimney to the roof line(New Hope Fire Department to complete) Once the Structure Release is signed, New Hope Fire Department will need the keys for the dwelling and access so that we can perform any needed work to ensure the safety of our personnel while training with the building. Thank you for willingness to provide our organization this wonderful training opportunity. If you should have any questions concerning this project, please do not hesitate to contact me. pew OP Street Address(Station 1): Mailing Address: 5 4012 Whitfield Road P.O.Box 16484 .4 ° Chapel Hill,NC 27514 Chapel Hill,NC 27516 Phone:(919)493-1001 www.newhopefire.com Fax: (919)419-0241 New Hope Volunteer Fire Department of Orange County, Inc. Structure Release County, North Carolina (We), , being the owner of the real property located at , do hereby grant permission to the Chief of the New Hope Fire Department to set fire to and burn the structure(s) located at the address above and described herein for the purposes of live fire training. I (We) certify that there is no insurance coverage on the described structure(s) and do hereby release all claims connected with or which may occur out of the setting fire to and burning the structure(s). The structure will be burned down to its foundation. Any chimneys that have not come down as a result of the burn will remain as is. The located property will be released to the above owner(s) at the completion of the live fire training when all New Hope Fire Department units have been cleared from the scene. Property Description: Single family residential dwelling with accompanying sheds to the rear of the house Owner Owner I, , Notary Public of said county, do hereby certify that personally appeared before me this day and acknowledged the execution of the foregoing instrument. Witness my hand and seal, this the day of , 20 Notary Public My Commission Expires