HomeMy WebLinkAboutAgenda - 01-21-20 8-e - Ratification of Contract Signature Authority and Approval of Budget Amendment #4-A for the Philip Nick Waters Emergency Services Building Remediation Project 1
ORD-2020-001
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 21, 2020
Action Agenda
Item No. 8-e
SUBJECT: Ratification of Contract Signature Authority and Approval of Budget Amendment
#4-A for the Philip Nick Waters Emergency Services Building Remediation
Project
DEPARTMENT: County Manager's Office; Asset
Management Services
ATTACHMENT(S): INFORMATION CONTACT:
Bonnie Hammersley, 919.245.2306
Travis Myren, 919.245.2308
Steven Arndt, 919.245.2658
Angel Barnes, 919.245.2628
PURPOSE: To ratify the County Manager's signature on Change Amendment 4 to the
executed contract with Sasser Companies, Inc. in the amount of $119,623.14, and approve
Budget Amendment #4-A to increase the overall Philip Nick Waters Emergency Services
Building Remediation project budget by adding an additional $226,500, for a total project budget
of $3,435,959.
BACKGROUND: The current project budget approved by the BOCC totals $3,209,459. This
project budget includes remediation, content cleaning, roof replacement, window replacement,
exterior sealing, and interior wall removal due to mold, Heating, Ventilation and Air Conditioning
replacement, and controls installation.
During the course of construction, it was determined that the fire rating separation between the
office spaces and the warehouse was not being maintained. After review with the Planning &
Inspections Department, it was agreed that metal decking would be installed over the fire rated
wall, separating the two spaces and allowing the building to maintain the fire rating required by
code. The lobby area also required additional fire rating drywall to be installed to keep
separation between the work areas and the lobby.
The additional funding request of $106,877 is a combination of other changes that are planned
prior to completion of the project. These changes include a security window between the lobby
and offices, furniture for offices that were previously utilizing portable tables, and controls
upgrade for an additional server for this facility.
This Budget Amendment #4-A amends the following Philip Nick Waters Emergency Services
Building Remediation Capital Project, as well as the Roofing Project and HVAC Project Capital
Project Ordinances:
2
Philip Nick Waters Emergency Services Building Remediation Project ($226,500)
- Project#10068
Revenues for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Alternative Financing — From
Repurposed Projects $549,450 $226,500 $775,950
Alternative Financing — New $2,577,209 $0 $2,577,209
From General Fund — From
Repurposed Projects $82,800 $0 $82,800
Total Project Funding $3,209,459 $226,500 $3,435,959
Appropriated for this project:
Current FY FY 2019-20 FY 2019-20
2019-20 Amendment Revised
Professional Services $250,700 $0 $250,700
Construction $2,958,759 $226,500 $3,185,259
Total Costs $3,209,459 $226,500 $3,435,959
Roofing Capital Project (-$105,000) - Project#30002
Revenues for thisproject:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Alternative Financing $2,235,954 ($105,000) $2,130,954
From General Fund $1,171,000 $0 $1,171,000
From County Capital $100,000 $0 $100,000
Appropriated Fund Balance $100,100 $0 $100,100
Total Project Funding $3,607,054 ($105,000) $3,502,054
Appropriated for this project:
Current FY FY 2019-20 FY 2019-20
2019-20 Amendment Revised
Roofing Projects $3,607,054 ($105,000) $3,502,054
Total Costs $3,607,054 ($105,000) $3,502,054
HVAC Capital Project (-$121,500) - Project#30018
Revenues for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Alternative Financing $3,430,700 ($121,500) $3,309,200
From General Fund $669,723 $0 $669,723
Total Project Funding $4,100,423 ($121,500) $3,978,923
Appropriated for this project:
Current FY FY 2019-20 FY 2019-20
2019-20 Amendment Revised
HVAC Projects $4,100,423 ($121,500) $3,978,923
Total Costs $4,100,423 ($121,500) $3,978,923
3
FINANCIAL IMPACT: This Budget Amendment #4-A increases the Philip Nick Waters
Emergency Services Building Remediation Capital Project by $226,500 by the re-purposing of
funds of $105,000 from the Roofing Capital Project, and $121,500 from the HVAC Capital
Project.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang
activity, substance abuse and domestic violence.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation.
Remediating and repairing the Philip Nick Waters Emergency Services building will create a
safe working environment for staff.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends that the Board:
1) Ratify the County Manager's signature on Change Amendment 4 to the executed
contract with Sasser Companies, Inc. in the amount of $119,623.14; and
2) Approve Budget Amendment #4-A to increase the overall Philip Nick Waters Emergency
Services Building Remediation Capital Project budget by adding an additional $226,500,
for a total project budget of $3,435,959.