HomeMy WebLinkAboutAgenda - 05-01-2001-8j
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 1, 2001
SUBJECT: Contract Award -
Carrboro Clinic Action Agenda ~
Item No.
Piggy Back of Bid for Dental Equipment for Hillsborough and
DEPARTMENT: Purchasing and Central Services, PUBLIC HEARING: (Y/N) No
Health
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones (919) 245-2652
List of Equipment Rosema Summers 919 245-2412
TELEPHONE NUMBERS:
Hillsborough 73Z-8181
Chapel Hill 968501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a contract for the purchase of new dental equipment for the
Hillsborough and Carrboro Clinics.
BACKGROUND: Funds were included in the 1999-2000 CIP and the 2000-2001 CIP to
replace the dental operatory stations (chair, instruments, etc), sterilizers and x-ray units at the
dental clinics in Hillsborough and Carrboro. The equipment that is to be replaced is 20 years old
and is in constant need of repair. Attached is a listing of the equipment to be purchased.
Under certain circumstances, North Carolina General Statute 143-129 allows local governments
to make purchases without a separate bidding procedure. This type of acquisition can be made
from any contractor that has, within the past 12 months, contracted to furnish the item to: (1) the
federal government or any federal agency; (2) the state of North Carolina or any agency or
political subdivision of the state; or (3) any other state or agency or political subdivision of that
state, if the contractor is willing to extend the same or more favorable price and other terms to
the local government. This process is called "piggy-backing" a bid.
Staff proposes to "piggy back" on Clay County's bid that was awarded to Thompson Dental
Company of Raleigh, North Carolina on August 11, 2000. For your information, the specific
brands and models of equipment were recommended by the Dental School at UNC-CH. Also,
the new equipment is identical to that used by the Dental School at UNC-CH. Cost of the
equipment is $64,008.00. Pursuant to the statute, Orange County advertised its intentions ten
(10) days before this meeting.
FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $64,008.00.
Funding is available in the Equipment and Vehicle Replacement Capital Project as approved by
the Board of Commissioners in June 2000.
RECOMMENDATION(S): The Manager recommends that the Board The Manager
recommends that the Board award the contract to Thompson Dental Company of Raleigh,
North Carolina in the amount of $64,008.00; and authorize the Purchasing Director to execute
the appropriate paperwork.
3
ORANGE COUNTY HEALTH DEPARTMENT
DENTAL HEALTH SERVICE DIVISION
CIP DENTAL EQUIPMENT
Bid Cost
STERILIZATION EQUIPMENT: $7,994
1 Sterilizer (Carr) $3,450
2 Ultrasonic Cleaners (Hills/Carry $4,544
OSHA REQUIREMENTS: $5,784
7 Self Contained Water Systems for each dental unit(Hills/Carr) $1,295
7 Utuversal Vacuum Autoclavable Systems per unit (Hills/Carr) $ 350
7 Universal Autoclavable Syxinge Assembly per unit (Hills/Carr) $1,155
9 Sanitip Conversion Kits per unit (Hills/Carr) $ 88
2 Disposable Plaster Traps (Hills/Carr) $ 106
2 ADEC Assistana Handpiece Cleaner (Hills/Carr) $2,790
X-Ray Equipment $6,560
2 Plaumeca Dental X-xay Unit (Hills) $6,560
MISCELLANEOUS DENTAL EQUIPMENT: $4,265
1 Evacuation system (suction unit) (Carr) $2,895
2 Amalgamators (mix filling material) (Carr) $1,370
DENTAL OPERATORY EQUIPMENT: $38,880
2 Packages (Dental Chairs $10260, Dental Unit $9,470, Dental light $2,700 (Hill) $22,430
1 Package (Dental Chair $5,130, Dental Unit $4,735, Tracklight $2,025) (Carr) $11,890
3 Dentist Stools $475 (1Hills/2Carr) $ 1,425
3 Assistant Stools $550 (1Hills/2Carr) $ 1,650
3 Mobile Carts $495 (2Hills/1Can:) $ 1,485
TOTAL $63,483