HomeMy WebLinkAboutAgenda - 05-01-2001-8iORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 1, 2001
Action Agenda ~
Item No. ~~
_ SUBJECT: Contract Award -Piggy Back of Bid for a Skid Steer Loader
DEPARTMENT: Purchasing and Central
Services, Public Works PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones (919) 245-2652
Wilbert McAdoo (919) 245-2627
TELEPHONE NUMBERS:
Hillsborough 7328181
Chapel Hill 968~d501
Durham fi88-7331
Mebane 33fi-227-2031
PURPOSE: To consider awarding a contract for the .purchase of a Skid Steer Loader
BACKGROUND: The Sanitation Division of the Public Works Department utilizes a skid steer
loader daily for loading bulky items at all Solid Waste Convenience Centers as well as for travel
path and parking lot maintenance, loading/unloading supplies at the Public Works Facility and
snow/ice removal operations. Funds are included in the 2000-2001 CIP to replace one (1) of
the two skid steer loaders currently utilized. The loader proposed for replacement is a 1986
Case loader, with approximately 4,050 hours. Although this loader is used primarily as a back-
up unit, its deteriorated condition causes it to be unreliable and repair and maintenance costs
are high. The 1997 Bobcat loader, with approximately 1,343 hours, would become the back-up
unit.
Under certain circumstances, North Carolina General Statute 143-129 allows local governments
to make purchases without a separate bidding procedure. This type of acquisition can be made
from any contractor that has, within the past 12 months, contracted to furnish the item to: (1) the
federal government or any federal agency; (2) the state of North Carolina or any agency or
political subdivision of the state; or (3) any other state or agency or political subdivision of that
state, if the contractor is willing to extend the same or more favorable price and other terms to
the local government. This process is called "piggy-backing" a bid.
Staff proposes to "piggy back" on the State of North Carolina Purchase and Contract bid
number 001318 that was awarded to Briggs Equipment of Greensboro, North Carolina on
August 24, 2000 for a Case Model 11345C. Cost of the loader is $24,052.00. Pursuant to the
statute, Orange County advertised its intentions ten (10) days before this meeting.
FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $24,052.00.
Sufficient funds are available within the FY 2000-2001 CIP far the purchase of this Loader.
RECOMMENDATION(S): The Manager recommends that the Board award the contract to
Briggs Equipment of Greensboro, North Carolina in the amount of $24,052.00; and authorize
the Purchasing Director to execute the approprjate paperwork.