HomeMy WebLinkAboutAgenda - 05-01-2001-8hORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 1, 2001
Action Agenda
Item No.
_SUBJECT: Bid Award -Renovations at Planning & Agriculture
DEPARTMENT: Purchasing, Planning, PUBLIC HEARING: (Y/N) No
Cooperative Extension and Public Works
ATTACHMENT(S): INFORMATION CONTACT:
Craig Benedict, 245-2592
Pam Jones, 245-2650
Wilbert McAdoo, 245-2625
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968501
Durham 688-7331
Mebane 227-2031
PURPOSE: To consider awarding a bid for general contract work for renovations at Planning 8~
Agriculture Center, 306 Revere Road, Hillsborough.
BACKGROUND: The latest phase of renovation involves the installation of windows in the east
and west exterior walls, as well as construction of walls within the Planning Department and
Cooperative extension space. In November of 2000 the board approved contract with Corley
Redfoot Zack for technical review of plans, to include an analysis of the building structure,
preparation of construction documents and construction observation of structural component of
work at Planning and Agriculture Building.
Planning, Cooperative Extension, Public Works and Purchasing Department staffs evaluated
existing space and developed plans and specifications along with Corley Redfoot Zack that
would best address space needs. Bids were solicited pursuant to North Carolina General
Statutes. Bids were sent out to four prospective contractors. A pre-bid conference was held on
March 19, 2001. Patriot Builders of Hillsborough, North Carolina submitted the only bid at a
cost of $57,900.00.
As an alternate proposal Orange County solicited costs for utilizing windows manufactured from
recycled content. The components of these windows are approximately 40% reclaimed wood
from milling operations. Windows that do not utilize recycled material will cost the project
$5,632. Windows utilizing the reclaimed material would raise the cost to $10,265, an increase
of approximately 45%. Staff will continue to solicit costs for environmentally preferable products
on construction products. In this instance, the cost differential, coupled with the limited
available funding is too broad to allow us to prudently accept the alternative.
FINANCIAL IMPACT: The total cost of this work would not exceed $57,900 and would be paid
from the Planning and Ag Building Capital Project., Funding for this project is included in the
County's approved 2000-10 Capital Investment Plan.
RECOMMENDATION(S): The Manager recommends that the Board award the bid to Patriot
Builders of Hillsborough, North Carolina in the amount of $57,900.00; approve the contract
contingent upon Attorney and Staff review; and authorize the Chair to sign on behalf of the
Board.