HomeMy WebLinkAboutABC Board minutes 101519 Orange County ABC Board
Open Meeting Board Minutes
Tuesday October 15,2019
The Orange County ABC Board held its regular meeting an Tuesday, October 15,2019 at 8:30 AM at the
ABC Board Administrative Office 601 Valley Forge Road Hillsborough,N.C.These are the minutes of the
Open Session.
Present: Keith Bagby,Chairman Patrick Bums,Vice Chavman
Jane Cousins,Member Mike Lassiter,Member
Tony DuBois,General Manager Angela Willoughby,Asst.General Manager
Ron McCoy,Finance Officer Renee Price,BOCC Liaison
Angel Neighbours,Bound Secretary Chris Willett,Banner,Hadler&Willen,P.A.
Absent: Elizabeth Carter,Member
Visitors:
Call to order: at 8:30 am a quorum was present and Mr. Bagby, Board Chairman, called the
regularly scheduled Board Meeting to Order.
Mr. Bagby read the Mission Statement: The Mission of the Orange County ABC Board and our
employees is to serve our locality responsibly by controlling the sale of spirituous liquor,returning
profits to law enforcement,Alcohol Education,and the County Fund while providing excellent
service in customer friendly,modem and efficient stores.
Mr. Bagby read the Conflict of Interest Statement The question was asked: does anyone has a
conflict of interest with respect to any matters on the agenda?AB present said nay.
1 Approval of the Open meeting Agenda: Me Buru made a motion to approve the Open meeting
agenda,Ms.Cousins seconded the motion and the was carried
2 Meeting Minutes:The Open Meeting Minutes for September 17,2019 were presented.Discussion was
held. Mr. Lassiter made a motion m approve the open session minutes, Mr. Burns seconded the
manors and the vote carried.
3 Consent Agenda:September 2019
a.Financial Reports:
i.Competitive Statement of Net Assets
ii.Comparative Revenue and Expenses for Sept.2019 and Sept.2018
iii Actual-m-Budget Sept.2019
b.Sept 2019 and Year-to-Date Retail Sales
a Statewide Sales Report
Discussion was held.Ms. Cousins made a motion to approve the Sept 2019 Consent Agenda, Mr.
Bums seconded the marion and the vote carried
Open Session 10/15/2019 Page 1 of 2 pages
Orange County ABC Board
Open Meeting Board Minutes
Tuesday October 15,2019
4.Management Updates:
1. law Enforcement Reports:This report is required by the NCABC.Reports were not available
at the time of board meeting.
2. Store Security Update: Security updates have begun. A meeting with Officer Roberson is
scheduled on Oct 24 at the Eno Sarre on Hwy 70 in Durham to go over the new security system.
4.Property Sale Update: The inspection period has passed with no issue and the property at 112
John Earl St,Hillsborough is scheduled to close on December 9.
5.Oakdale Project Update: The project is moving forward and still has a completion date to finish
near the first week of November.Updated photos were presented m the meeting.The date tentatively
set for opening is November 12.Grind opening will be early December.
5. Oakdale Project Update: Work on the new Hillsborough Store 410 at Oakdale Drive is underway. An
updated Project Budget was presented to the Board.
6. Medical leave Policy:A staff recommendation was made to add wording to the Medical Leave policy.The
recommendation would allow employees to supplement their short-tern disability payment with their
accrued sick or vacation time. Discussion was held.Mr. Lassiter made a motion to approve the updated
Medico(Leave Policy,Ms Cousins seconded the motion and the vote carried (See Atmched)
7.Board Comments:
• Mr.Burns thanked Ms.Willoughby for the security upgrades.
• Mr.Rugby stated he would like the names of past Board Members that were involved early in the
Oakdale project in be on the dedication plaque.
9:20 am Ron McCoy and Renee Price left the meeting.
Mr.Lassiter recused himself from closed session.
Closed Session in accordance with NCGS 143-315.11 Personnel Matters.
9:21 am Ms Cousins made a motion to go Into closed session,Mr. Bums seconded the modon and the
vote carried
9:45 am Ms. Cousins made a motion to return to open session,Mr. Bums seconded the madan and the
vote carried
9:47 am Mr.Bums made a motion to adjourn,Ms.Cousin,seconded the motion and the vote carried
Meeting adjourned.
j j H \- ✓ I j L I 1
Chair's Signal=and Board Secretary's Signature and Da /
Open Session 10/15/2019 Page 2 of 2 pages
Orange County ABC Board Policy and Procedure Manual
Medical Leave
Overview: The Family and Medical Leave Act(FMLA) went into effect in 1993. Under FMLA,
employees who qualify are granted leave for certain family-related events and illnesses.
Family Leave mainly pertains to an employee's family; whereas, Medical Leave pertains to
the employee themselves.
Employees Eligible for Medical Leave: In general, to be covered, an employee must be a
regular full-time employee and must have worked for at least 12 months and must have
performed at least 1,250 hours of work (approximately 25 hours per week) during the 12
months before leave begins. There are also some other qualifications that must be met.
Employees Considering Medical Leave: The information contained in this manual is not all
inclusive or exhaustive. Additional information should be requested from management and
additional sources to ensure a particular situation qualifies for FMLA treatment.
The Board provides leaves of absence without pay to eligible employees who are
temporarily unable to work due to a serious health condition or disability. For purposes of
this policy, serious health conditions or disabilities include inpatient care in a hospital,
hospice, or residential medical care facility; continuing treatment by a health rare provider;
and temporary disabilities associated with pregnancy, childbirth, and related medical
conditions.
Eligible employees should make requests for medical leave to their supervisors at least 30
days in advance of foreseeable events and as soon as possible for unforeseeable events.
Use Time-Off Request and Approval Form 9-10 for this purpose.
A health care provider's statement must be submitted verifying the need for medical leave
and its beginning and expected ending dates. Any changes in this information should be
promptly reported to the General Manager. Employees returning from medical leave must
submit a health care provider's verification of their fitness to return to work.
Eligible employees are normally granted leave for the period of the disability, up to a
maximum of 12 weeks within any 12 month period. Any combination of medical leave and
family leave may not exceed this maximum limit. If the initial period of approved absence
proves insufficient, consideration will be given to a request for an extension. Extensions may
be granted only upon recommendation by the General Manager and by approval of the
Board of Directors.
Employees will be required to use any accrued leave time (such as vacation or sick time)
before taking unpaid medical leave. If an employee has elected to enroll in a short-term
disability insurance policy thorugh payroll deductions, accrued leave time may only be used
to supplement the amount not covered by short term disability payments. Total medical
leave payments paid by disability and/or accrued leave time shall not exceed 100% of
regular pay earnings.
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Orange County ABC Board Policy and Procedure Manual
Employees who sustain work-related injuries are eligible for a medical leave of absence for
the period of disability in accordance with all applicable laws covering occupational
disabilities.
Subject to the terms, conditions, and limitations of the applicable plans, the Board will
continue to provide health insurance benefits for the full period of the approved medical
leave. The employee is responsible for 100% of dependent health and dental coverage (and
any other contributory insurance) during this period.
Vacation leave is earned by Full-time employees in any month that they work or are on paid leave
for Y: of the month or greater. Vacation does not accrue in any month that the employee is on
unpaid leave for more than '/ of the month. If a recognized holiday falls during an eligible
employee's paid absence holiday pay will be provided instead of the paid time off benefit that
would otherwise have applied. If the absence is unpaid then the holiday will also be unpaid.
So that an employee's return to work can be properly scheduled, an employee on medical
leave is required to provide the General Manager with at least two weeks advance notice of
the date the employees intends to return to work. When a medical leave ends, the
employee will be reinstated to the same position, if it is available, or to an equivalent
position for which the employee is qualified.
If an employee fails to report to work promptly at the end of the medical leave, the Board will
assume the employee has resigned and reimbursement will be requested for health
insurance for the period of medical leave. The employee must return to work for a minimum
of 30 calendar days to fulfill the health insurance obligation to the company.
Employees are prohibited from performing unauthorized work for personal gain while on
medical leave.
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