The URL can be used to link to this page

Home My WebLink AboutABC Board minutes 061719 Orange County ABC Board Open Meeting Board Minutes Tuesday June 17,2019 The Orange County ABC Board held its regular meeting on Monday,June 17,2019 at 9:00 AM at the ABC Board Administrative Office 601 Valley Forge Road HiOsborough,N.C.These are the minutes of the Open Session. Present: Keith Bagby,Chairman Patrick Bums,Member June Cousins,Vice Chairman Elizabeth Carter,Member Tony DuBois,General Manager Angela Willoughby,Asst.General Manager Ron McCoy,Finance Officer Angel Neighbours,Board Secretary Renee Price,BOCC Liaison Absent: Chris Willett,Beemeg Hadley&Willett,P.A. Mike Lassiter,Member Visitors: Wayne Bradsher 9:00am Mr.Bagby opened the Public Hearing for anyone who wished to be heard concerning the 20192020 Budget. 9:01am Mr.Bagby closed the Public Hearing Call to order: at 9:01am a quorum was present and Mr. Bagby, Board Chairman, called the regularly scheduled Board Meeting to Order. Mr.Bagby read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor,returning profits to Law enforcement, Alcohol Education, and the County Fund while providing excellent service in customer friendly,modern and efficient stores. Mr. Bagby read the Conflict of lateral Statement. The question was asked: does anyone has a conflict of interest with respect to any matters on the agenda?AB present said nay. 1 Approval of the Open meeting Agenda:Ms. Cousins made a motion to approve the Open meedng agenda,Mx Carter seconded the motion and the vote carried 2 Meeting Minutes:The Open Meeting Minutes for May 21,2019 were presented.Discussion was held. Ms. Carter made a modon to approve the open session minutes,Mr.Burns seconded the modon and the vote carried. 3 Consent Agenda:May 2019 a.Financial Reports: i.Comparative Statement of Net Assets ii.Comparative Revenue and Expenses for May 2019 and May 2018 iii Actual-to-Budget May 2019 b.May 2019 and Year-to-Date Retail Sales c.Statewide Sales Report Discussion was held.Mr.Burns made a modon to approve the May 2019 ConsentAgenda,Ms Carter seconded the motion and the vote carried Open Session 6/17/2019 Page 1 of 3 pages Orange County ABC Board Open Meeting Board Minutes Tuesday June 17,2019 4.Management Updates: 1.Law Enforcement Reports:This report is required by the NCABC. 2.Handbook:The handbook is completed and the updated version is on our website. 4.Oakdale Project Update: The project is moving forward and still has a completion date to finish near the end of October.Updated phoms were presented at the meeting. 5.House Bill:The Distillery Bill is up for approval. 6. Travel Policy: The continued use of the County Travel Policy by the board was approved by BOCC in the June 46 2019 meeting 7.Two Year Comp Sales comparison:A comparison of two-year sales were presented and showed the growth at our stores including the downsizing of our Curboro location during the remodeling process. S. Year End Budget Amendment: Discussion was held.Ms. Cousins made a motion to approve the fiscal year 20182019 Budget Amendmen6 Ms.Carter seconded the motion and the vote rattled (See Attached) 6.Budget Timeline:A budget timeline was presented a. A request has been made by the Orange County CFO to reconsider the amount granted to the Sheriffs department.Discussion was held.No changes to the budget at this time were made.Mr.Dubois will send a letter to Gary Donaldson. 7. Approval 20192020 Budget:The proposed budget was presented to the Board. Discussion was held.Ms Carter made a motion to approve the 20192020 fiscal year budget,Ma Burns seconded the motion and the vote carried (See attached) 8.Oakdale Project update:Work on the new Hillsborough store#10 at Oakdale Drive is underway.An updated Project Budget will be presented monthly at the board meeting throughout the project Board recommended no trespassing signs be put aroundthe pro/ect site 9. Resolution for the sale of 112 John Earl Rd. Hillsborough NC 27278: The Board owns property at 112 John Earl St Hillsborough NC and will need to approve and pass a resolution authorizing the sale of the property. Mr. Burns approved the resolution to authorize the sale of the properly at 112 John Bad St Hillsborough NC,Ms. Cousin.,seconded the motion and the vote carried (SeeAnached) 10.ABC Training:Mr.Dubios gave a presentation on the NC ABC System. Wayne Bradsher explained how stores are laid out and bow new store shelves are stocked.He also presented how the ordering process works from the state level down to the stores. 11:06am Ms.Price left the meeting. 11.Board Comments: • Mr.Bagby was appointed as Board Chair for one year. • Ms.Carter was appointed for a three-year term. • Mr.Burns stated we have a new ALE agent Byson Hall. • Mr.Dubios and Mr.Bums attended the alert meeting with Mr.Dubios speaking on privatization. Closed Session in accordance with NCGS 143-318-I1 Personnel Matters. 11:18am Ms. CousW made a motion m go has closed session.Ms. Carter seconded the motion and the vote carried Open Session 6/17/2019 Page 2 of 3 pages Orange County ABC Board Open Meeting Board Minutes Tuesday Jane 17, 2019 12:18pm Ms. Carter made a motion to return to open session,Ms. Cousins seconded the motion and the vote carried 12:20 pm Ms. Carter made a motion to adjourn,Mr.Burns seconded the motion and the vote carried Meeting adjourned. �3 ?0111 � Chair's Signature aoua oazd Secte[ 's Signature and Date Open Session 6/17/2019 Page 3 of 3 pages BUDGETAMENDMENT ORANGE COUNTY ABC BOARD BE IT ORDAINED by the Orange County ABC Board that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1. To adjust liquor sales, related taxes and cost of goods expenses per revised year- end projections. Liquor sales (revenue) 592,775 LBD sales 62,120 Wine sales 6,325 Working capital retained 530,655 Taxes on liquor sales 128,532 Cost of Sales (liquor) 186,539 Working capital retained __ 315070 221,910 Section 2. To revise funds appropriated for payroll-related expenses to reflect increases and decreases per year-end projections. Salaries and Wages 59,405 Retirement 3,140 Group Health insurance 14,480 401k 5,200 Working capital retained E5,545 -- 287,455 Section 3. To revise funds appropriated for operational expenses to reflect increases and decreases per year-end projections. Rent 51,220 Repairs& Maintenance (Bidgs) 3,660 Repairs & Maintenance(Equipment) 12,375 Utilities 13,215 Business Insurance 3,385 Store Supplies& Bags 18,130 Office Supplies 1,430 Maintenance Services 3,700 Service Agreements 5,510 Professional Fees 10,000 Professional fees (audit/legal) 18,225 Dues and Subscriptions 1,670 Credit Card Processing 28,605 Training and Education 18,050 Debt service (Interest) 18,900 Misc./Contingencies 1,125 Working capital retained20 364,075 Section 4. To adjust capital outlay to reflect increases and decreases per year-end projections. Store Renovations(Store p7, Carrboro) 61,670 Property Payoff(Oakdale lot, Hillsborough) 440,000 Store design/construction (Store#10, Hillsborough) 715,948 New HVAC units 7,365 LED lighting 2,040 Loan Proceeds (Store#10,not used) 765,218 Granville Centre proceeds(not sold) 450,000 Debt Service(principal) 29,240 Working capital retained 86375 450,450 Section 5. Copies of this budget amendment shall be furnished to the Clerk of the County of Orange County,the NC ABC Commission,and tothe Budget Officer and the Finance Officer for their direction. Adopted this 17`h day of June, 2019 Keith Bagby, Orange County ABC Chairman ORANGE COONi ABC BOARD Pqe. Anwal 9uEget for F-1 Yu.2030 WmeiMmr 03i6 W] GMIPIl Grgaf+lrs ii,619 ta$ .m. m4rp.8Yn- r flNSMa $.13t 153 �• fmtl{ewa WaUz nwmuvmpmnmrp II xY369p nr$ Sam In Pryrwran ermr Prmru LN% wPmorl ia1.6-—,YN,uvn p wwvu M6/xv r+ Pry tlrp rnnsnvnlw.r�rm mm wvral dnze.uen _;sxf. mama ee�m mYrMmonelcenm Al. IIIII NeWrn4Mmmma^ze[Wpwp ¢iNryMne,rnpmer ama W. rm..tleM M.mr wm. It rveaaNP/s=rru.wanm 66,E63 .may. m.mow vnrra.rl ,rrno•.a s�.n.uee.ram. mrm.rrP u n'e�xr• r.lm�n ooxmmaurmm.4mn ;«..m x.rrrmm.rMr.o.mxY ;mavo aMmmr,w wxm 4mr,a.cm.nm.r.m smwo xma,mrm rum.4xmoa nm$m wPlmw n amr.rrrw.wrmrrm snNav xsoo P.a �enu�rmr.�wM..neMmx Pmrr.w.m.a+rpm... IawPlulrexNtl uaa lswenuounnruamnl Iv.e:oLl Mamc,.mmr.cwwm.Praw.rn L:p wol �lms.ml semmbnpeWl uexwmaiewrl m:eN.C.le lne�'nvrel msm wpdaemm .Mx..p�wr..Pm iro.rlwrMmew.eawremmwaxMa� AN NUAL wmn ORDINANCE PARS mpnn xpmow�n. O IN,rne SIImuBM1lurtN,lOMland rvM wen¢amewv,bm u nerep reeolM ane eXc W e wlv 4 EOt9 Nvud xnenma ven enmmNrulY11019 baalary........ 0 nrnantoeninsee�vn] i n vmdamn yin me man m vm..e vreenre p me rare nx w,mwmn I IU.1 0 r $xt.6m.)65 dM�c+' ai _A— eneYavpmpnnNrv,e,vl Kan--.N.-A are ry vdee[yrns rcvanvn mtle—,AN.rM1mwS.Se[Ym 1,Mnn rvn SS tss tss ]mrermn SSnvx sw op.mbpF.ryn.. sw.l. � max. PoneM1n l.fsE.55y xw.E[3 ma,auem SSOAO ew m.[M Perwn and maimem.a nmelimemer 2tau nmpgle w,mx 2¢P supyb ne Fgemea Ad 74,H42 m zarwa/w nlnlN/FdunWn ]o,pl0 tNAIANA I'll3pY ]W] SS}W Srtumy menXmM e165 Y4 omr imlmd op rd9 oreledimausere.�. tso]u am u,�x erNrcoN pramlry/ynbne led 3(0.545 cmum— OeN sdMre oensem,elpnnupall GpXal Oullry 4prb Fapen+d �wE.Sa ;pnism U WYbb rerepe/Innpmddr IS eaS¢OI Il<65 W11 ]enm Fomulea wi P 1<Sp.OTI _ _. .,, It ns®I It ns wal IWIFfIwarM Gplul lapemd SO]Wp 2O1m ]vmwmar,d ewemeoneupiuivmlry a,IDY.npt pinrWnlu¢ RO unn/PWnb AN,. xd,lolm em Pmpw ,Poo a.o,om np,uo IVmrondedr We ae.u.rdermedl na am xmlyrzdalbnr Cupler el nB&a]Per ONim rce doll tt rumeM1K w..A 0rarye fan,aard or Rp,mPYlrynem rvmev IN--N lne dumrvmenv a I.— nmw OXvenm ee .admbrywomnp<uy n.Pi Ppmdne _mema—A xor. nn ww. cn.lmdn,a.Ne mpmYPPi Pp. RESOLUTION On June 17, 2019 the Orange county ABC board resolves to sell property located at Granville center 112 John Earl Street, Hillsborough NC 27278. The property will be listed for sale no later than July 15, 2019. This resolution also authorizes a 10 day upset bid period set to begin after the bids are opened on or after August 14, 2019 satisfying the 30 day advertisement period per NCGS 160A-269. If no bids are received in the first 30 days the property will remain on the market and a 10 day upset bid period will be begin after a conditional offer is accepted. The ABC Board must approve the final high offer before the contract is finalized, unless no upset bid is received, which it will do within 30 days after the final upset bid period has passed. The Board reserves the right to withdraw the property from sale at any time before the final high bid is accepted and the right to reject at any time all bids. Further information may be obtained from the ABC Board, 601 Valley Forge rd. Hillsborough N.0 27278, or at telephone 919-732-3432. Approved this 17`" daday, off June, 2019 By Board Chair 1 G94