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Home My WebLink AboutABC Board minutes 022018 Orange County ABC Board Open Meeting Board Minutes Tuesday February 20, 2018 The Orange County ABC Board held its Special meeting on Tuesday,February 20,2018 at 8:30 AM at the ABC Board Administrative Office 601 Valley Forge Road Hillsborough,N C.These are the minutes of the Open Session. Present: Greg Jarvies,Chairman Keith Bagby,Vice Chairman Mike Lassiter,Member Jamezetta Bedford, Member Jane Cousins,Member Renee Price,BOCC Liaison Tony DuBois,General Manager Angela Willoughby,Asst.General Manager Ron McCoy,Finance Officer Angel Neighbours,Board Secretary Absent: Chris Willett,Beemeq Nadler&Willett,P.A., Visitors: Clark Dickerson,Tony Serwell and Andrew Smith,Chapel Hill Police Department Chief Hampton,Hillsborough Police Department Greg Strowd and Bubba Whitehurst,Orange County Sheriff Department Brad Ward,Carrbom Police Department Call to order: at 8:29am a quorum was present and Mr. Jarvies, Board Chairman, called the regularly scheduled Board Meeting to Order. Mr.Jarvies read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor, returning profits to Law enforcement,Alcohol Education,and the County Fund while providing excellent service in customer friendly,modern and efficient stores. Mr. Jarvies read the Conflict of Interest Statement. The question was asked; if anyone has a conflict of interest with respect to any matters on the agenda?All stated no. 1 Approval of the open meeting agenda:Mr. Bagby made a motion to approve the Open meeting agenda,Ms. Cousins seconded the motion and the vote carried 2 Meeting Minutes:The open session meeting minute from January 23,2018 and the closed meeting minutes from February 7,2018 were presented. Discussion was held Mr.Lassiter made a motion to approve open and closed session minutes,Ms. Cousins seconded the motion and the vote carried 3 Consent Agenda:January 2018 a. Financial Reports: I. Comparative Statement of Net Assets ii. Comparative Revenue and Expenses for Jan 2018 and Jan 2017 Ill. Actual-to-Budget Jan 2018 b. Jan 2018 and Year-to-date Retail Sales c. Statewide Sales Report Discussion was held.Ms. Cousins made a motion to approve the January 2018 Consent Agenda,Mr. Bagby seconded the motion and the vote carried 4 Chapel Hill Police Dept.: Reported they are continuing with on premise and compliance checks,and continuing with training at the Court house in Chapel Hill They have purchased a second intellicheck scanner for ID check. Open Session 2/20/2018 Page 1 of 3 pages Orange County ABC Board Open Meeting Board Minutes Tuesday February 20, 2018 5 Hillsborough Police Department: Reported they have retrained all patrol officers in standardized field sobriety testing.They have continued to do compliance checks and DUI check points throughout the year with joint efforts of other law enforcement agencies.Police Department is looking to purchase a new unnoticeable vehicle to use while conducting on premise and compliance checks. 6 Carrboro Police Department: Reported they team up with other law enforcement agencies throughout the year for compliance and on premise checks. 7 Orange County Sheriff Department:Reported they are at all of our store locations at closing and join other law enforcement agencies with DUI check points. 9:28am Break 9:35am Resumed meeting 8 Mid-Year Budget Amendment: A mid-year budget amendment was presented by the Finance Officer (See attached) Ms.Bedford made a motion to approve the mid-year budget amendment,Ms. Cousins seconded the motion and the vote carried 9 Management Updates: Mr.DuBois distributed the State ABC profit booklet provided by the ABC Commission. 1. Safe Deposit: The new safes are being installed in all stores start today except for the Carrboro location since they will be moving to a new location w renovations begin. 2. MACRO/ABS: We received a final bill from Macro.Mr.DuBois recommended paying the invoice and we have received the items listed. 3. CAI Compensation Study: CAI is reviewing pay and benefits information for the staff This study should be completed by the April Bond meeting. 4. RFP for Audit and Financing for store#7:RFP's were sent out for the financing of the Carrboro renovations and for selecting a new auditing firm.Proposals will be ready for the Much meeting. 5. POS Update:The Back office system is in and working. We are continuing to work with the back office company to work out the kinks. 6. Willow Creek/Carrboro/LBD:The LBD location moved to Ram's Plaza on January 20.They reopened on Monday January 29a.They are now taking credit cards for sales and the customers seem to be really happy about this.We hived a contractor for the Carrboro remodel and construction should start in a few weeks.The projected timeline means we will move out of the store Much 1 I coinciding with Spring Break at UNC.The construction is expected to take 22 weeks,giving it a finish date of August 20o. The first day of classes at LINC is August 21". 7. Oakdale: We are finalizing designs on this project and should have initial submittals in to the town as we start the approval process Projected timeline to begin the project is June 2018 8. County Commissioners meeting: Mr.Jarvies,Mr.Bagby and Mr.Dubois attended the County Commissioners meeting on January 23b The presentation went well. 10:13 am Renee Price left the meeting 10 Harassment Policy: The current policy and a new proposed policy were presented.The Board made some recommendations for changes and would like the policy brought back to the March meeting. I I Retreat review:Discussion was held.The following are topics for the Much Retreat. Grant mid-yew updates,Capital Improvement Plan,Board Goals,Policy Review,Harassment Policy,RFP for Auditor and RFP for financing the Carrboro project Open Session 2/20/2018 Page 2 of 3 pages Orange County ABC Board Open Meeting Board Minutes Tuesday February 20, 2018 10.31am Ms. Bedford mode a motion to go Into Closed session in accordance with NCGS 143-318-I1(a) Personnel Mailers,Ms. Cousins seconded the motion and the vote carried 11:23 am Mr. Bagby made a motion to return to open session,Mr. Lassiter seconded the motion and the vote carried At I1:26am Mr. Bagby made a motion to adjourn, Ms. Bedford seconded the motion and the vote canted Meeting adjourned. Chair's gnat and Date oard Sec Lary' Signatur and Date Open Session 2/20/2018 Page 3 of 3 pages BUDGETAMENDMENT ORANGE COUNTY ABC BOARD BE IT ORDAINED by the Orange County ABC Board that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Section 1. To adjust revenues from liquor sales per revised year-end projections. Liquor sales (revenue) 107,342 Working capital retained 2 107,342 107,342 Section 2. To revise funds appropriated for payroll and operating expenses to reflect increases and decreases per year-end projections. Increase cecrease Retiree's Group Insurance 18,128 Payroll processing fees 2,900 Credit card processing fees 19,500 Rent 22,578 Business Insurance 24,518 Professional fees 5,000 Working capital retained }3 52,096 52,096 Section 3. To revise funds appropriated for capital expenses to reflect increases and decreases per year-end projections. Increase Decrease New Store#10 design/engineering 69,500 Inventory scanner(stores,warehouse) 19,235 Implementation of NAV/POS system 57,420 New truck bed (warehouse) 9,255 Back doors(Store#1) 5,000 Floors (Store#4) 5,000 Back doors(Store#6) 5,000 LBD Online ordering system (Store#9) 10,000 LBD Online ordering system (Store#10) 10,000 Replacement computers(office) 1,500 Working capital retained 155,410 155,410 Section 4. Copies of this budget amendment shall be furnished to the Clerk of the County of Orange County,the NC ABC Commission, and to the Budget Officer and the Finance Officer for their direction. Adopted this loth day of February, 2018 Gregg Jarvies, Orange County ABC Chairman