HomeMy WebLinkAboutABC Board minutes 012318 Orange County ABC Board
Open Meeting Board Minutes
Tuesday January 23,2018
The Orange County ABC Board held its regular meeting on Tuesday,January 23,2018 at 8:30 AM at the
ABC Board Administrative Office 601 Valley Forge Road Hillsborough,N.C.These are the minutes of the
Open Session.
Present: Greg Jarvies,Chairman Keith Bagby,Vice Chairman
Jamenna Bedford,Member Mike Lassiter,Member
Tony DuBois,General Manager Angela Willoughby,Asst GM
Ran McCoy,Finance Officer Angel Neighbours,Board Secretary
Absent: Chris Willett Beemer,Hadlcr&Willett,P.A.
Earl McKee,B.O.C.C.Liaison
Jane Cousins,Member
Visitors:None
Call to order: at 8:31arrr a quorum was present and Mr. Jarvies, Board Chairman, called the
regularly scheduled Board Meeting to Order.
Mr.Jarvies read the Mission Statement: The Mission of the Orange County ABC Board and our
employees is to serve our locality responsibly by controlling the sale of spirituous liquor,
returning profits to Law enforcement,Alcohol Education,and the County Fund while providing
excellent service in customer friendly,modern and efficient stores.
Mr. Jarvies read the Conflict of Interest Statement. The question was asked: if anyone has a
conflict of interest with respect to any matters on the agenda?All answered no
I Approval of the Open meeting Agenda: Mr. Bagby made a motion to approve the Open meeting
agenda,Ms Bedford seconded the motion and the vote carried
2 Meeting Minutes: The Open and Closed Session Meeting minutes for November 28, 2017 were
presented. Discussion was held. Mr. Lassiter made a motion to accept the open and closed session
minutes,with one correction,ML Bedford seconded the motion and the vote carried
3 Consent Agenda: November 2017
a.Financial Reports:
i.Comparative Statement of Net Assets
ii.Comparative Revenue and Expenses for Nov 2017 and Nov 2016
iii Actual-to-Budget Nov 2017
b.Nov 2017 and Year-to-Date Retail Sales
c.Statewide Sales Report
Discussion was held.Ms. Bedford made a motion to approve the November 2017 Consent Agenda,
Mr.Bagby seconded the motion and the vote carried
Open Session 1/20/2018 Page 1 of 3 pages
Orange County ABC Board
Open Meeting Board Minutes
Tuesday January 23,2018
4 Consent Agenda: December 2017
a.Financial Reports:
I.Comparative Statement of Net Assets
ii.Comparative Revenue and Expenses for Dec 2017 and Dec 2016
iii Actual-m-Budget Dec 2017
b.Dec 2017 and Year-to-Date Retail Sales
e.Statewide Sales Report
Discussion was held.Ms. Bedford made a motion to approve the December 2017 Consent Agenda,
Mr.Bagby seconded the motion and the rate carried
5 Management Updates:
1. Law Enforcement Report:This report is required by the NCABC.
2.Safe Deposit: Store deposits are being made with the assistance of the Orange County Sheriffs
department. The first smart safe was installed in the Meadowmont store on December 14,2017.
The remaining safes will be installed the week of February 19,2018.
3.Policies to review:Board members talked about several policies they would like to revise in the
Policy and Procedure Manual.Mr.Bagby stated he would like to look into hiring an intern from
a local college to help in this project.
4.CAI Compensation Study: We have received a proposal from CAI for$8850 to do a
compensation study for Orange County ABC Board.Board Members received a copy of the
proposal and discussion was held.
Mr.Bagby made a motion to approve the proposal and have travel capped at$500. Chris
MUM will need to review and approve the contract.Ms.Bedford seconded the motion and
the vote carried
5.Server Breach Insurance:Orange County ABC received a check for an additional$22,776 for
expense reimbursement due to a reexamination of the claim.
6.Ignite Credit Card payment Issue:We are currently working with our previous credit card
processing company to resolve many issues.In November 2017 we were missing approximately
$28,000 in credit card deposits.We contacted Macro and Ignite;they worked on it and
deposited approximately$94,000 of incorrect funds.These fords were a double charge to our
customers.They had to reverse all of these transactions. Mid-January Ignite resolved the issues,
refunded our customers,and funded the proper amount
7.2018 Meeting Data:Meeting dates were established but are subject to change.
8.POS Updates:Dalcom installed the pilot store and it went live on November 27i°.All stores
rolled out the following week and we had no downtime in the stores.The back office system is
working.The learning curve is steep while we work out the kinks and learn a completely new
System.
9.Willow Creek/Carrbom/LBD:The LBD location will be moved to Ram's Plata starting at
4:00 pm on January 26ih.They will reopen on Monday January 290.The Carrboro remodel was
advertised on January 0 and the bids will be turned in by February 2°d. We will need to
schedule a special Board meeting to approve the contractor hire so we can move forward in a
timely manner.The projected timeline means we will move out of the Canboro stare location at
the end of February or early March and start the construction soon after and be back in the new
renovated store by August.
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Orange County ABC Board
Open Meeting Board Minutes
Tuesday January 23, 2018
6 Board Goals: Board members will bring to the retreat a list of new goals.
7 10:32am Mr.Lassiter made a motion to go into closed in Closed session in accordance of
NCGS 43-318-I1(a)Personnel Matters,Mr.Bagby seconded the motion and the vote carried.
11:41am Mr.Bagby made a motion to return to open session,Ms.Bedford seconded the motion and
the vote carried.
8 Board Comments:
• Commission meeting tonight January 23'd.
• The back of Ram's Plana has been paved and signs are up.
• Sheriff Department is to submit a grant application this year.
• Special Meeting on February 7o at 9:OOam to choose contractor for the Carrhoro store
remodel.
At 11:44am Mr. Lassiter made a motion to adjourn, Mr. Bagby seconded the motion and the vole
carried
Meeting adjourned.
Chair's Signa and Date I Board Secretary's Signature and Date
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