HomeMy WebLinkAboutORD-2019-069 Fiscal Year 2019-20 Budget Amendment #3
ORD-2019-069
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 19, 2019
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2019-20 Budget Amendment #3
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Memorandum of Request
from Town of Chapel Hill
Fire Department
Paul Laughton, (919) 245-2152
Gary Donaldson, (919) 245-2453
PURPOSE: To approve budget ordinance amendments for fiscal year 2019-20.
BACKGROUND:
Department of Social Services
1. The Orange County Department of Social Services (DSS) has received the following
revenue to their FY 2019-20 budget:
• Smart Start – The department has received an additional $6,000 in Smart Start
administrative funds.
• Juvenile Crime Prevention Council (JCPC) – JCPC has received notification
from the Department of Public Safety that the allocation of JCPC money will
increase by $51,157 with no increase in county match. These funds will be placed
in an unallocated account until the JCPC decides on the actual allocation of these
funds.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
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The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Department on Aging
2. The Orange County Department on Aging has received $7,500 in grant revenue from
Triangle J Council of Governments (TJCOG) to monitor and coordinate the area’s Handy
Helpers programs for FY 2019-20. This budget amendment provides for the receipt of
these grant funds. (See Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Greater Chapel Hill Fire Service District
3. The Town of Chapel Hill provides fire protection services for the Greater Chapel Hill Fire
Service District. The Town of Chapel Hill Fire Department has requested the use of
$30,000 from the District’s available fund balance for the purchase of personal protective
equipment (PPE) to further their cancer prevention program (See Attachment 3). With
this appropriation, approximately $19,000 remains available in the district’s fund balance.
(See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Health Department
4. The Health Department is expecting additional funds of $39,584 for the Family Planning
program due to an increase in Title X funds. These federal funds pass-through the state
to local governments through this program. Funds received consistent with this
amendment will be used to increase services to uninsured patients. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1,
column 4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
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Animal Services
5. The Animal Services Department is requesting an additional appropriation of funds of
$8,821 to be used for temporary staffing needs at the Shelter for the care of seized dogs.
The department anticipates these costs will be offset by funds received in the
recoupment of these costs.
6. The Animal Services Department has received $17,720 of grant revenue from the Petrie
Foundation within the Spay/Neuter Fund, a special revenue funds outside of the General
Fund. These funds will be used toward Spay and Neutering services consistent with the
grant award.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Sheriff’s Office
7. The Sheriff’s Office has been awarded funds from the U.S. Department of Justice FY
2018 State Criminal Alien Assistance Program (SCAAP) in the amount of $27,861. The
FY 2019-20 Approved Budget included an anticipated award amount of $10,000, so this
budget amendment provides for the receipt of an additional $17,861. In June 2000, the
Sheriff’s Office entered into an agreement with Justice Benefit, Inc. to secure appropriate
Federal financial assistance in recovering federal funds that are due to counties who
house federal inmates. This budget amendment provides for the receipt of the additional
$17,861. (See Attachment 1, column 6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these Budget Amendment items.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds in FY 2019-20 and
increases the General Fund by $130,923; increases the Fire District Fund by $30,000; and
increases the Spay/Neuter Fund by $17,720.
RECOMMENDATION(S): The Manager recommends the Board approve these budget
ordinance amendments for fiscal year 2019-20.
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Attachment 1. Orange County Proposed 2019-20 Budget Amendment
The 2019-20 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #2-C
1. Social Services -
receipt of additional
Smart Start
Administrative funds of
$6,000 and additional
JCPC funds of $51,157
2. Department on Aging
- receipt of $7,500 in
grant revenue from the
Triangle J Council of
Governments
3. Fund Balance
appropriation of $30,000
from available funds in
the Greater Chapel Hill
Fire Service District
4. Health Department -
receipt of additional
Familiy Planning Funds
of $39,584
5. Animal Services -
receipt of anticipated
recouped funds of
$8,821; and grant
revenue of $17,720 from
the Petrie Foundation
6. Sheriff's Office -
receipt of funds from the
U.S. Department of
Justice FY2018 State
Criminal Alien
Assistance Program
(SCAAP)
Budget as Amended
Through BOA #3
General Fund
Revenue
Property Taxes 165,153,931$ -$ 165,153,931$ 165,153,931$ -$ -$ -$ -$ -$ -$ 165,153,931$
Sales Taxes 25,372,861$ -$ 25,372,861$ 25,372,861$ -$ -$ -$ -$ -$ -$ 25,372,861$
License and Permits 313,260$ -$ 313,260$ 313,260$ -$ -$ -$ -$ -$ -$ 313,260$
Intergovernmental 18,278,612$ -$ 18,278,612$ 18,715,885$ 57,157$ 7,500$ -$ 39,584$ -$ 17,861$ 18,837,987$
Charges for Service 12,704,833$ -$ 12,704,833$ 12,754,465$ -$ -$ -$ -$ 8,821$ -$ 12,763,286$
Investment Earnings 415,000$ 415,000$ 415,000$ 415,000$
Miscellaneous 3,040,769$ 3,040,769$ 3,250,663$ 3,250,663$
Transfers from Other Funds 4,034,600$ 4,034,600$ 4,034,600$ 4,034,600$
Fund Balance 7,808,006$ 7,808,006$ 7,709,977$ 7,709,977$
Total General Fund Revenues 237,121,872$ -$ 237,121,872$ 237,720,642$ 57,157$ 7,500$ -$ 39,584$ 8,821$ 17,861$ 237,851,565$
Expenditures
Support Services 12,465,362$ -$ 12,465,362$ 11,527,650$ -$ -$ -$ -$ -$ -$ 11,527,650$
General Government 23,540,653$ -$ 23,540,653$ 23,710,313$ -$ -$ -$ -$ -$ -$ 23,710,313$
Community Services 14,421,090$ -$ 14,421,090$ 14,675,219$ -$ -$ -$ -$ 8,821$ -$ 14,684,040$
Human Services 40,822,906$ -$ 40,822,906$ 41,560,868$ 6,000$ 7,500$ -$ 39,584$ -$ -$ 41,613,952$
Public Safety 26,643,096$ -$ 26,643,096$ 27,038,827$ 51,157$ -$ -$ -$ -$ 17,861$ 27,107,845$
Education 111,279,115$ 111,279,115$ 111,279,115$ 111,279,115$
Transfers Out 7,949,650$ -$ 7,949,650$ 7,928,650$ 7,928,650$
Total General Fund Appropriation 237,121,872$ -$ 237,121,872$ 237,720,642$ 57,157$ 7,500$ -$ 39,584$ 8,821$ 17,861$ 237,851,565$
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Fire District Funds
Revenues
Property Tax 6,262,870$ 6,262,870$ 6,262,870$ 6,262,870$
Intergovernmental -$ -$ -$ -$
Investment Earnings 9,850$ 9,850$ 9,850$ 9,850$
Appropriated Fund Balance 40,000$ 40,000$ 40,000$ 30,000$ 70,000$
Total Fire Districts Fund Revenue 6,312,720$ -$ 6,312,720$ 6,312,720$ 30,000$ 6,342,720$
Expenditures
Remittance to Fire Districts 6,312,720$ -$ 6,312,720$ 6,312,720$ 30,000$ 6,342,720$
Spay/Neuter Fund
Revenues
Charges for Services 27,000$ 27,000$ 27,000$ 27,000$
Intergovernmental 10,000$ 10,000$ 17,295$ 17,720$ 35,015$
Miscellaneous 15,436$ 15,436$ 15,436$ 15,436$
Appropriated Fund Balance 19,290$ -$ 19,290$ 19,290$ 19,290$
Total Revenues 71,726$ -$ 71,726$ 79,021$ 17,720$ 96,741$
Expenditures
Operating 71,726$ -$ 71,726$ 79,021$ 17,720$ 96,741$
Transfer to County Capital -$ -$ -$ -$
Total Expenditures 71,726$ -$ 71,726$ 79,021$ 17,720$ 96,741$
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Attachment 2
General Fund Budget Summary
Original General Fund Budget $237,121,872
Additional Revenue Received Through
Budget Amendment #3 (November 19, 2019)
Grant Funds $179,228
Non Grant Funds $648,494
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)$0
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures ($98,029)
Total Amended General Fund Budget $237,851,565
Dollar Change in 2019-20 Approved General
Fund Budget $729,693
% Change in 2019-20 Approved General Fund
Budget 0.31%
Original Approved General Fund Full Time
Equivalent Positions 944.470
Original Approved Other Funds Full Time
Equivalent Positions 97.350
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2019-20 1,041.820
Year-To-Date Budget Summary
Fiscal Year 2019-20
Authorized Full Time Equivalent Positions
Paul:
increase a .50 FTE Navigator
position in Health Department
to 1.00 FTE thru FY 19-20
(BOA #1); increase a .75 FTE
Navigator position to 1.00
FTE thru FY 19-20, and
moves both temporary FTE
increases for these
Navigators from GF to Grant
Fund (BOA #2)
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