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Home My WebLink AboutAgenda 12-10-19 Item 8-c - Schools Adequate Public Facilities Ordinance (SAPFO) – Approval of Membership and Capacity Numbers 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 10, 2019 Action Agenda Item No. 8-c SUBJECT: Schools Adequate Public Facilities Ordinance (SAPFO) —Approval of Membership and Capacity Numbers DEPARTMENT: Planning and Inspections ATTACHMENT(S): INFORMATION CONTACT: 1. Orange County Schools and Chapel Hill- Craig Benedict, Director, 919-245-2575 Carrboro City Schools: Schools APFO Perdita Holtz, 919-245-2578 Capacity Calculation and Change Request Ashley Moncado, 919-245-2589 Form (Includes Student Membership) for Elementary, Middle, and High School Levels 2. Chart Depicting LOS, Capacity, Membership, and Membership Increases PURPOSE: To consider approval of November 15, 2019 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2020 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of Understanding), the Board of County Commissioners shall approve the school districts' November 15t" membership and capacity numbers within 15 school days after receiving the numbers from the school districts. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each SAPFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2020. The CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 15, 2018 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 15, 2019 membership numbers. 2 In recent years, Pre-K enrollment has been a topic of discussion with both school districts. However, SAPFO has not been amended to include Pre-K in the membership and capacity numbers. Therefore, Pre-K children are not included in the membership and capacity numbers reported. Reductions in class size averages at the state level are expected to create elementary school capacity issues for the 2021-2022 school year. The Schools Joint Action Committee (SJAC) has met to review elementary school capacity, impacts, and determine how to implement the school capacity changes, including Pre-K classroom capacity numbers, into the SAPFO annual report and 10-year student membership and building capacity projections sheets. A final recommendation to implement class size changes is expected to occur in early 2020. FINANCIAL IMPACT: Precise financial impacts cannot be determined, but changes in projected growth in student membership for the next ten years is expected to result in higher future operating and capital budget requests. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item: RECOMMENDATION(S): The Manager recommends the Board approve the November 15, 2019 Membership and Capacity numbers as submitted by each school district. 3 Attachment 1 School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15,2019 -November 14,2020 Capacity and Membership Submittal Date: November 15,2019 Elementary Square I I . I I I I I I ' I ' I I Requested Membership School Feet Footnote 9 Capacity Capacity Capacity Capacity Capacity Cameron Park 70,812 565 565 502 502 502 601 Central 52,492 455 455 428 428 428 286 Efland Cheeks 64,316 497 497 455 455 455 499 Grady Brown 74,016 544 544 490 490 490 442 Hillsborough 51,106 471 471 420 420 420 444 New Hope 100,164 586 586 526 526 526 579 Pathways 85,282 576 576 540 540 540 381 Total 1 498,1881 3,6941 3,6941 3,3611 3,3611 3,3611 3,232 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: i 9 i NOV 1 8 2";)i9 t Capacity Certification: uperint r den Date BOCC Chair Date Membership Certification: uperin n ent Date BOCC Chair Date 4 School APFO�'Cgipacity, Membership and ChangoAelcloestTorm School District: Orange County Schools SAPFO CAPS Year: November 15,2019-November 14,2020 Capacity and Membership Submittal Date: November 15,2019 Middle I I I2017-2018 1 12019-2020 Justification sellool Feet Requested Requested Requested Requested Requested Footnote 4 Membersliip Capacity Capacity Capacity Capacity Capacity A L Stanback 136,000 740 740 " 740 ",140 740 653 C W Sfanford 107,620 726 726 726 726 726 642 Gravelly Hill 123,000 700 700 700 700 700 468 Total ,�.�„ 3666201 2,1661 2,1661 2,166 ;2,166 2,1661 1,763 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: perinter ent Date BOCC Chair Date Membership Certification: i le 7 S perinten nt Date BOCC Chair Date 1 I i 5 School • Membership • Form School District: Orange County Schools SAPFO CAPS Year: November 15,2019-November 14,2020 Capacity and Membership Submittal Date: November 15,2019 Square I I 1 1 I I : 11 ' I ' I I Justification CapacityHigh School Feet Requested Requested Requested Requested Requested Footnote H Membership Capacity iacity Capacity Capacity Orange 213,509 1,399 1,399 1,399 1,399 1,399 1,296 Cedar Ridge 206,900 1,000 1,000 1,000 1,000 1,000 1,067 Partnership 6,600 40 40 40 40 40 34 Total 427,0091 2,439 2,439 2,439 2,439 2,439 2,397 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.2.The 2012-2013 capacity numbers for Orange High School(1,399)is based on a capacity analysis and facilities study completed by the Department of Public Instruction in August 2012. Justification: � 3 f NOV 1 8 ?�19 Capacity Certification: perint dent Date BOCC Chair Date embership Certification: uperi e4elen �� e� BOCC Chair Date School APFO Capacity, Membership and Change.Request Form . . TIM= .. .. .. _.... ...- r • 2d15 2016 , 2016 2017 -20v'-�'18 2018-2019 2019 2020 Membership;. 'Elementary Square - Justification.: Requested. -Requested Requested :Requested Requested (referenced School Feet Footnote# . Capacity Capacity Capacity Capacity Capacity school year vg- `'c9 y.,f: :, '" -.� a i `r' _*•Si �. z r. q q %;.- - .�ze� M"W� �d ; � �--- J'Yyti 4 °y•5',# i .I�i}4 rv�' a. �5 q � Es ". 111'. s. k .#. -z' r xl mr z «•1 r,a-sy-{'r�-` ^t r a.s. �,< .yR`'Sr r �e5'�,r ''y 'a� ' agnrg $,., {�.� s. ,'i$�1 # 1 1 1• 'r '' - + d shy ¢•*�*'�'ncr ek '^ ,F� a :3 a� $��'y.• / 1 �a'i," � '� cr3,r -� 5?�F��4s k,�3�� a�R� �r }s a' t 33 f #'a"4 Nt1l�s :r - - ;•,fir. 7 School APFO Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15,2019-November 14,2020 Capacity and Membership Submittal Date: November 15,2019 I I I I 1 I I I I I I Membership Middle School Square Requested Requested Requested Requested Requested "stification (referenced Feet Capacity Capacity Capacity Capacity Capacity Footnote school x R CU 115W,th his l 122,467 ??4 774 ?Z4 McD0,U4 i s 1369221 732 1'latllap � 109,498 706°�21 70G k46 128,764 732 g 732 a 9,944 2 2 944 3 Q44 a, 496,950 „ Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: p oL It 1 k2ohl Superintendent Date BOCC Chair Date Membership Certification: lk 4zolla Superintendent Date BOCC Chair Date 8 Schoole Capacity, Membership - • School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15,2019-November 14,2020 Capacity and Membership Submittal Date: November 15,2019 I I I I i l : l I I I I Membership RequestedSquare"igh School , Capacity Capacity Capacity Capacity Capacity school yea r) 7111 la1Zeal1 241,111 ,52{1. z �� {f7777 � . East C1tpel.Hill 259,869 Carrbocci; 148,023 80.0 800 7 8r5 a dd � 1?hoenax Arad . 5,207 40 0 5. ¢ 95� � s r, 654,210 Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: koi Superintendent Date BOCC Chair Date Membership Certification: tho Itq Superintendent Date BOCC Chair Date 9 Attachment 2 School LOS, Capacity, Membership, and Membership Increases Chapel Hill/Carrboro School District Orange Coun School District Allowable Maximum Allowable Maximum LOS (per MOU) Actual 2019-20 LOS LOS (per MOU) Actual LOS Elementary 105% 94.7% 105% 96.2% Middle 107% 103.4% 107% 81.4% High 110% 101.5% 110% 98.3% Chapel HilUCarrboro School District Orange ounty School District Nov. 15 Nov. 15 Capacity Capacity Increase Capacity Capacity Increase At100% 2019 At100% 2019 At MOU Prior Year from At MOU Prior Year from LOS Membership Prior LOS Membership Prior LOS* Maximum* Membership Year LOS* Maximum* Membership Year Elementary 5,664 5,947 5,363 5,471 (108) 3,361 3,529 3,232 3,205 27 Middle 2,944 3,150 3,044 2,933 11 ] 2,166 2,318 1,763 1,779 (16) High 3,875 4,263 3,940 3,927 13 2,439 2,683 2,397 2,349 48 * Class size ratio is 1:19 in grades K-3.