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Agenda 12-10-19 Item 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 10, 2019 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Donna Baker, Clerk to the Board 919-245-2130 PURPOSE: To correct and/or approve the minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. November 19, 2019 BOCC Regular Meeting FINANCIAL IMPACT: NONE SOCIAL JUSTICE IMPACT: NONE ENVIRONMENTAL IMPACT: NONE RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. 1 1 Attachment 1 2 3 DRAFT MINUTES 4 BOARD OF COMMISSIONERS 5 BUSINESS MEETING 6 November 19, 2019 7 7:00 p.m. 8 9 The Orange County Board of Commissioners met in a business meeting on Tuesday, 10 November 19, 2019 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C. 11 12 COUNTY COMMISSIONERS PRESENT: Chair Penny Rich and Commissioners Jamezetta 13 Bedford, Sally Greene, Earl McKee, Mark Marcoplos, and Renee Price 14 COUNTY COMMISSIONERS ABSENT: Commissioner Mark Dorosin 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Deputy Clerk Sherri Ingersoll (All other staff members will be identified 18 appropriately below.) 19 20 Chair Rich called the meeting to order at 7:00 p.m. 21 22 1. Additions or Changes to the Agenda 23 24 Chair Rich said Item 4-b: Care to Share Day Proclamation is to be added to the 25 agenda. She noted the following handouts at the Commissioners' places: 26 • Driving is Exhausting presentation 27 • Care to Share Day bulletin 28 • Item 6-a; Link Government Services Center Remediation Project Options 29 • Revised Presentation 5-a; Piedmont Metalworks, LLC 30 31 A motion was made by Commissioner Price, seconded by Commissioner Greene, to 32 add Item 4-b, Care to Share Day Proclamation, to the agenda. 33 34 VOTE: UNANIMOUS 35 36 PUBLIC CHARGE 37 Chair Rich acknowledged the public charge. 38 39 Arts Moment 40 Tim Hoke, Arts Commission member, introduced the artist: 41 Sonya Drake is a sophomore at Cedar Ridge High School, where she enjoys history and 42 English classes. She attended Duke School before that, an independent school where she 43 learned to think creatively. Duke School's curriculum was based in project work and 44 presentation, so she became comfortable with being onstage. In her free time, she reads and 45 listens to music. And, of course, she writes. Writing is many things for Sonya: a de-stresser, an 46 outlet, a vessel, a gift. Writing helps her remember things she doesn't want to forget, and 47 forget things she wishes she didn't remember. She writes mostly poetry and short stories. 48 Lately, she's been experimenting with songwriting-- she plays the drums in a band, and they 49 plan on performing some original songs. Even though her favorite season is fall, she loves the 2 1 summer because there's so much more time to write. Often, she meets people or finds places 2 that inspire her and her writing. 3 4 Sonja Drake read an excerpt from a piece of her work. 5 6 2. Public Comments 7 8 a. Matters not on the Printed Agenda 9 Miranda Bridgeford, student, said she really enjoyed Sonja's story, and liked that it 10 ended in a cliffhanger. 11 12 b. Matters on the Printed Agenda 13 (These matters will be considered when the Board addresses that item on the agenda 14 below.) 15 16 3. Announcements, Petitions and Comments by Board Members 17 Chair Rich said Commissioner Dorosin is out of town, and unable to attend tonight. 18 She said Commissioner McKee was running a few minutes late. 19 Commissioner Greene said she attended the Voluntary Ag District breakfast last 20 week, and it was remarkable to hear the stories of the farms. She said the keynote speaker 21 talked about agri-tourism, which was very interesting. 22 Commissioner Greene said, based on the UNC School of Social Work presentation 23 last week, she would like to petition staff to have the housing workgroup reconvene to further 24 look into their ideas about transportation and affordable housing, and discuss to see if they 25 are viable. 26 Commissioner Marcoplos said his appointment to the GoTriangle Board will end on 27 November 30, and the average term on this board is four years. He said Orange County is 28 the only member on this board that has annual appointment, and he is completing 29 Commissioner Jacobs' term. He asked if his appointment could be extended to the Board of 30 County Commissioners' (BOCC) December 10 meeting, when new board representation is 31 decided. 32 Chair Rich asked if staff would need to send a letter. 33 John Roberts said the Clerk's office can send a letter to GoTriangle requesting to 34 extend the appointment. 35 36 A motion was by Commissioner Bedford, seconded by Commissioner Price, to extend 37 Commissioner Marcoplos' term on the GoTriangle Board until December 10, 2019, and have 38 the Clerk's office send a letter acknowledging this extension. 39 40 VOTE: UNANIMOUS 41 42 Commissioner Marcoplos acknowledged the minutes from the collaboration meetings 43 between the BOCC and other local governments, as well as the school boards, and asked if 44 these minutes are accessible to the public. 45 Chair Rich said the County Manager suggested that the minutes be included as part 46 of the agenda, as information items. She said she is not sure how people would know the 47 meetings were held, but the County could put the minutes on the front page of the website for 48 easier accessibility. 3 1 Commissioner Price said she also attended the Voluntary Ag District breakfast, and 2 sometimes one can forget that farmers are stewards of the environment, and wanted to make 3 note that they do take care of resources and take this role very seriously. 4 Commissioner Price re-petitioned for a statement to be sent to UNC to find out about 5 reducing the usage of coal. She said she wants to follow up and find out if a reduction has 6 happened since there has been a change in administration. 7 Commissioner Price said she attended board meeting of UNC students about food 8 instability, and would like to have a presentation brought to a future BOCC meeting about this 9 topic. 10 Commissioner Price thanked the North Carolina Supreme Court for including Orange 11 County on its 2001" anniversary tour, which was very interesting. She said it was good for the 12 County to have them here. 13 Commissioner Bedford said she attended the Department of Social Services (DSS) 14 Board meeting yesterday, and learned that the Medicaid transformation has been halted due 15 to lack of state funding. 16 Commissioner Bedford said Cardinal Innovations is still taking applications for the 17 Local Orange County Council or the regional council, and the deadline to apply is November 18 24. She said the Board Retreat Committee has met, and this topic has been added for the 19 retreat along with systems management. 20 Chair Rich petitioned the Board to have a proclamation at the December meeting for 21 Katherine Cheek at Schley Grange and Robert Dowling from Community Home Trust, both of 22 whom are retiring soon. 23 Chair Rich petitioned the Board to write a letter about the new White House Executive 24 Order on refugee resettlement. She said Durham recently sent a response to this Executive 25 Order, and the BOCC could use this as a guideline. She said, without a letter stating the 26 County's intention, refugees will not be able to resettle in Orange County. 27 John Roberts said the Executive Order restricts where thoroughly vetted refugees can 28 go, and governments must make an affirmative step before refugees will be allowed to 29 resettle. 30 Chair Rich said this is an important step for Orange County, as many residents have 31 moved here over the years. 32 Commissioner Price asked if this Executive Order affects the ability of churches to 33 bring people to communities. 34 John Roberts said he only aware of the Executive Order applying to local and state 35 governments, and the state has the overarching authority to allow or not allow resettlement. 36 Chair Rich said the County celebrated a new business called "Well" coming to Chapel 37 Hill today. She said Well will bring about 400 jobs to Franklin Street, and Commissioners 38 Green and Marcoplos also attended. She said the County is excited to partner with Chapel 39 Hill on this project. She said the County is really on a roll with economic development, and it 40 is important to recognize those in the Economic Development and Manager's offices, which 41 have made this progress happen. 42 43 4. Proclamations/ Resolutions/ Special Presentations 44 45 a. Driving is Exhausting Campaign 46 47 BACKGROUND: The student-led Driving Is Exhausting campaign attempted to spark 48 awareness about the links between transportation, health and climate change. Yard signs were 49 posted on all Chapel Hill-Carrboro City Schools campuses from October 28 through November 50 10, 2019, encouraging drivers to turn off their cars when waiting for more than 10 seconds. 4 1 2 The students created a website (www.Driving lsExhausting.com) that offers an Idle-Free 3 Schools Toolkit to help students generate more awareness and action. Resources included on 4 the website are aimed at helping the community reduce idling around the schools and 5 encouraging everyone to prioritize biking, walking and taking the bus whenever they can, 6 reducing traffic and air pollution. 7 Chair Rich said this initiative started with former Commissioner Jacobs and 8 Commissioner Marcoplos, and the kids helped to spread the word and to make it happen. 9 Todd McGee, Community Relations Director, said there are a lot of smart, talented kids 10 in Orange County, who started this campaign. 11 Mary Parry, parent, thanked Phillips Middle School teachers Kelly Fox and Lisa Clark, 12 who worked with the students on this project after school. 13 The students introduced themselves, and made the following PowerPoint presentation: Driving NVMcOiringkfxhausUng.�m Is Exhausting 14 The Phillips GreenTearn 15 How this campaign got TURN OFF But we know that YOUR ENGINE parents are busy County and we worried Commissioners they wouldn't worked with our r�� understand the schools to get these signs importance of posted in all car RIBS BREATHE HERE these signs. circles. IL J 16 We wanted to help drivers understand the impacts of - - idlir>g... Thewehsite ��•, '�_ , heEps people Car exhaust learn that... is nam�wf and can make i��h CAR asthma worse. a�++R+. dimaw change• �xHAusT - Once the website was c:.�,'L asked high schooE students to � help us past � �- •-., the yard signs. TAkE THE i 2 Try your best to walk,bike and take the bus when you The wehsitecan- move than io&acmds- 3,Talk to leaden at your school to help emate more awarefle5s and action. asks visitors to take a pledge... We even have a Idle-Free 5[hoolsToalkit that students [an download to get started. We borrowed it E � 6 IRE Daily Tanheel Even better, driver5 are taking adiorl!Parents tot us know the campaign FS helping them remember to tum offtheircars more quickly.And the carpcol lane has fewer cars idling- r T 1 J' 1 - r 5 c.wouarca rtcroaaao ! stow some middle school=der is are using the carpool pickup lane ta}igM climate change 2 From all of us ey pealing he permenaM 4i + d sig ns in o.rc.r irchs! an the Driving a campaign,we TURN OFF2+ want to thank YOUR ENGINECounty 9bW Commissioners rr�y{ rV r.a,+v W.nmin.rar.mua e.c. a. a arc l.d,w H.aaensk.oa..eio mew m io7.na n.urRe>e RIDS BREATHE HERE prohxim.F 3 That transportation is the 411 source of em is$i on s ca us i ng Ch mate change- And we would like to ask- And that exhaust from cars is harmful to our health. everyone the county for the word! 0 `, 4 5 Commissioner Marcoplos thanked the students for this work. He said it is great to hear 6 about the media events, and the students have done a wonderful job to spread the message 7 beyond this community. He said the students are local heroes. 8 Commissioner Price said this was an excellent presentation, is an important issue, and 9 hoped the campaign will spread to many others. 10 Commissioner Bedford asked if Green Teams are still doing waste recycling at 11 cafeterias. 12 The students collectively said yes. 13 Commissioner Bedford said this group is an example of adding things to education that 14 affect our lives. 15 Chair Rich said this presentation will be posted to the County website, so others can see 16 the work. 7 1 2 b. Care to Share Day Proclamation (added) 3 4 Chair Rich said the Orange Water and Sewer Authority (OWASA) asked to add this 5 proclamation in October, but it got delayed. She apologized for this delay. 6 Denise Battle, OWASA Customer Service Manager, thanked the BOCC for 7 considering Care to Share Day. She said this program helps to raise more funds to help 8 community members who are having difficulties paying water and sewer bills. She said the 9 Interfaith Council (IFC) has partnered with OWASA on this cause for a number of years. 10 Commissioner McKee arrived at 7:30 p.m. 11 Commissioner Marcoplos read the Proclamation: 12 13 ORANGE COUNTY BOARD OF COMMISSIONERS 14 PROCLAMATION 15 CARE TO SHARE DAY 16 17 WHEREAS, over 21% of households in Chapel Hill and Carrboro are estimated to have 18 incomes below $25,000; and 19 20 WHEREAS, it is critical to public health and the vitality of our community for Orange Water 21 and Sewer Authority (OWASA) to charge the true cost of service required to invest in our 22 infrastructure, and OWASA is prohibited by law from providing discounted rates based on 23 income; and 24 25 WHEREAS, at 4,000 gallons of use per month, the average OWASA water and sewer bill 26 requires over 10 hours of work at minimum wage before taxes; and 27 28 WHEREAS, the Interfaith Council for Social Services (IFC) has partnered with OWASA 29 since 1997 to provide water and sewer bill assistance to members of our community through the 30 Care to Share program; and 31 32 WHEREAS, the Care to Share Program has helped over 200 households every year to 33 pay their bill and maintain vital water services; and 34 35 WHEREAS, last year, funds raised through on-bill contributions fell short of covering utility 36 assistance provided by the IFC; and 37 38 WHEREAS, it is easy for OWASA customers to contribute on their monthly water and 39 sewer bill or through a one-time gift to the Care to Share Program; and 40 41 WHEREAS, during the month of November we celebrate thankfulness for what we have; 42 43 NOW, THEREFORE, BE IT RESOLVED that, we, the Orange County Board of 44 Commissioners, do hereby proclaim November 21, 2019 as "Care to Share Day" in Orange 45 County, in conjunction with the Orange Water and Sewer Authority. 46 47 This, the 19t" day of November 2019. 48 8 1 A motion was made by Commissioner Price, seconded by Commissioner Greene for 2 the Board to approve a proclamation designating November 21, 2019 as Care to Share Day, 3 and authorized the Chair to sign it. 4 5 VOTE: UNANIMOUS 6 7 5. Public Hearings 8 9 a. Public Hearing Regardinq an Economic Development Recruitment Incentive for 10 Piedmont Metalworks, LLC 11 12 BACKGROUND: Local and state government in North Carolina have the goal to promote 13 economic development by encouraging the location of new businesses and the expansion of 14 existing businesses. This activity serves to diversify the local tax base, increase employment 15 opportunities and introduce desired job skills and related benefits to a community, and for the 16 benefit of its residents. The Local Government Act, North Carolina General Statute (NCGS) 17 158-7.1 outlines the requirements of public hearings, and NCGS 158-7.1(a) specifically 18 addresses the requirement that economic development appropriations "must be determined by 19 the governing body of the city or county to increase the population, taxable property, agriculture 20 industries, employment, industrial output, or business prospects of the city or county" This 21 public hearing has been scheduled in compliance. 22 23 Project Description: 24 Piedmont Metalworks, LLC is a locally-owned structural and sheet metal fabrication company 25 serving industries throughout the Southeast United States. The firm's staff of 12 metal-working 26 professionals has over 100 years of collective sheet metal fabrication experience and has 27 performed custom work for many facilities around the region, including the Raleigh-Durham 28 International Airport (ticket counters and jetway entrances), the North Carolina Museum of Art 29 and North Carolina Museum of Natural History in Raleigh, UNC Chapel Hill (HVAC mounting 30 platform), and the U. S. Marine Corps (tethered aerostat/ blimp towing vehicles). Manufactured 31 parts include enclosures, cabinets, housings, railroad sinks and toilets, panels, brackets, racks 32 and recycling collection boxes. Products are made with structural steel and various sheet metal 33 including mild steel, aluminum, stainless steel, galvanized, brass and copper. 34 35 Manufacturing skills include plasma cutting, welding, design and CAD engineering, powder 36 coating and silk screening. The average annual salary is $41,236 plus full employment benefits 37 including medical, dental, and 401(k) match. Piedmont Metalworks currently has operations at 38 1551 Cooper Street in Durham, but has determined to relocate to either Orange County, or, 39 competing sites and available building options in Alamance County. Management of the firm 40 contacted Orange County Economic Development in July of this year to inquire about potential 41 financial incentives to consolidate operations here, and the BOCC met and discussed this 42 project in closed session on September 3, 2019. 43 44 Under the same ownership by Chief Executive Officer (CEO) Richie Richmond is the Orange 45 County-based custom sheet metal fabrication company, Forma-Fab Metals, which 46 manufactures enclosures, cabinets, housings, panels, brackets, racks, bus bars, and covers. 47 That firm, which has two locations at 5816 U.S. Highway 70 and at 6600 E. Washington Street 48 in Orange County (between the Cheeks community and Mebane), has 68 local employees, and 49 75,000 square feet of manufacturing space with a total Orange County property tax valuation of 50 $2,916,600. 9 1 2 This region of Orange County is part of a U.S. federally designated rural census tract area. The 3 owner and CEO of both facilities, Ritchie Richmond, proposes to relocate Piedmont Metalworks 4 from Durham to Orange County and be adjacent to his Forma-Fab Metals operation, which is 5 located at 5816 U.S. 70, which is near the Buckhorn Road and U.S. 70 intersection. 6 7 Illustration of metalworking machinery currently in use: 9 10 Orange County Site Location at 5816 US Hwy 70, Mebane, NC 27302: Fans-Fab Metals Site 11 �� 12 13 Aerial view of the Orange County facility: FnZ'-Fab Metals Site t � 4 14 15 16 Examples of locally manufactured products for customers: 17 (recycling bin, military vehicle, safety ladder, rail car sink, airport counter) 10 n♦ ►t a 1 2 y = 3 4 Basis to Calculate the Value of Orange County's Performance-Based Incentive: 5 6 (1) NEW INVESTMENT— Piedmont Metalworks, LLC proposes to relocate its current Durham- 7 based sheet metal manufacturing facility to Orange County and build a new 40,000 square foot 8 production space adjacent to the existing Forma-Fab Metals operation. This plan will increase 9 real property valuation by approximately $3,050,000 and personal property valuation by 10 approximately $1,100,000 to yield a total of $4,150,000 in combined real and personal property 11 investment over the next 5 years. 12 Real Pro $1 500 000 Sfl $T50 000 so 5800 000 Personal Pro $150,000 5200,000 $250.000 $250.000 $250,000 13 Total(annual) $1,85010W $200,000 $1.000.O a $260,000 $1,o60.000 14 15 TOTAL NEW INVESTMENT BY 2024: $4,150,000 16 17 (2) NEW EMPLOYMENT— Piedmont Metalworks will maintain employment consistent with the 18 hiring schedule outlined below during the term of the incentive agreement. If annual job targets 19 are not achieved, the incentive payment will be reduced proportionally. By year#5, the 20 Company plans to add 42 positions with an average salary of $41,236 per year (equivalent to 21 an average salary of$19.83 per hour), plus health and related employment benefits. Of these 22 42 jobs, 12 positions will be existing jobs that will relocate to Orange County, and 30 positions 23 will be new hires over the next 5 years. 24 Employment projection 1-Year 2—Year 3-Year d-Year 5-Year �2020 2021 2022 2023 2024 New Full Time 15 4 10 4 9 25 Jabs annual 26 27 TOTAL NEW EMPLOYMENT BY 2024: 42 Jobs 28 11 1 The proposed economic development incentive follows the County's previously adopted 2 incentive formula that has been utilized with other industrial prospects, and is calculated at an 3 amount equal to 75% of Piedmont Metalworks' projected investment in additional real & 4 personal property tax valuation over each of the first 5 years. County policy ensures that annual 5 revenues from this project's additional property tax values, net of annual incentive payments, 6 remain revenue positive in all years of the incentive agreement. 7 8 The incentive will be performance-based, revenue positive, and require annual verification by 9 the County of Piedmont Metalworks' actual metrics over the next 5 years to note annual 10 increases in (1) employment, wages & benefits, and, (2) new taxable real & personal property 11 additions. Incentives would only be paid following confirmation of the Company's required 12 annual threshold growth in these measures, and, on a pro-rata reimbursement in case the 13 company's targeted growth in any year lags current growth projections. 14 15 Company CEO and President Richie Richmond has been invited to attend the meeting and will 16 be available for comment and questions. 17 i2Q1 2M 2M 2024 2025 M& Gra99 .....�.4.a. Property Tax 614,370 M.926 $24,314 S26.005 S34.449 $116.014 onwuyo Payn»nWyvwt 1510.740) IS11,944! (518,236) IS19.5043 IS25.a) (ae MI) Annual ueNet S3.580 $3,981 36,079 S6,50S SS 1512 M763 Re•ren GroS6 PlppBrly Ta%R!Vlrlu06 i274,708.00 lr"r&a Payments IS 66.26 I.00! 18 Amnml N9 f0mm as $186,448.00 19 20 Steve Brantley, Economic Development Director, thanked the BOCC for considering 21 this project. He introduced Richie Richmond, owner/CEO Piedmont Metalworks, and Ron 22 Hamilton, President of Piedmont Metalworks, who are present to answer any questions. He 23 made the following PowerPoint presentation: 24 ORANGE COUNTY NORTII CAROLINA Piedmont Metalworks, LLC Public Hearing for Incentive Proposal for Industrial Recruitment Project Southern Human Services Center November 19, 2019 25 26 12 Description of Piedmont Meta lworks,LLC Industrial Recruitment Project Investment: $4.15 million(2020.2024) Employment: 42 jobs in first 5 years(30 new jobs to be created, plus the transfer of 12 existing jobs) $41,236 average annual salary,plus health care,& 401 K retirement match(equal to$19.83 per hour) Facil New construction of 40,01)D sq.ft.to relocate the firm's current operations in another county to be adjacent to the affiliated metal working firm in Orange Cou nty,-Fomla-Fab Metal s",whit h has the some ownersh I p. competition: Alama nce Cou my site options. (]RANG COUNTY UCfY 1 L"r- 2 Steve Brantley said this project will be built in three phases. He said Piedmont 3 Metalworks contacted the County in the spring stating a desire to move, and the Board of 4 County Commissioners met in closed seession on September 3, 2019 about this company. 5 He resumed the presentation: 6 Investment,Construction&Employment Schedule Rear S1,5W.o0D So 579D.0o0 50 S80D.000 &%M.OW P.Pimy z p.ny l jfS0,000 %200,000 $2'&D.000 f250,000 $250,000 35100,D00 Prop Tdal St.%Op00 EY00,000 E7A00,000 S950A00 E1,050.000 {F,161,000 'FuII.Tmelehe }3 9 10 4 a 47 ORANGECOUN Y 7 frxn[r aMI 1.4 8 Company Description Piedmont Meta Iwo rks LLC based In Dumam and operating as a custom and structural metal fabricator serving general contractors,elecli-nal conlractors,mechanical contractors, manufacturing industrial,pharmaceutical,food service and the power generation industries. • 12 employees provide plasma cutting,welding.design a CAD engineering, powder coaling and silk screening services. Forma•Fab Metals Inc. • Under the same ohnership by C.E.O Rrchie Richmond ig the Orange County- based custom sheet metal rabrication company,which manufactures enclosures,cabinets,housings,panels,brackets,racks,bus bars,and covers. • Has 68 local employees,and 76,000 sq.n.of manufacturing space with a total Orange County property tax valuation of$2,916,600.00 • Products are made with various light gauge sheet meta is including:mild steel, aluminum,stainless steel.galvanized-brass,copper and plast cs�_ OR C011l•FTY 9 1.irr n r.umi i l� 10 11 Steve Brantley said the company offers many types of manufacturing skills, and its 12 customers include RDU, the NC Museum of Art and the NC Museum of Natural History, UNC, 13 and has made military vehicles for the Marines. He resumed the presentation: 14 13 Examples of Manufactured Products 7 1 1 ORANGE COUNTY 1 Site Location-5816 U.S.Highway 70 (Buckhorn Economic Development District) Forme-Cetl uelais sme ORaniGE COCevrr 2 ..xran,rnmi H. 3 4 Steve Brantley said Forma-Fab metal's location has sufficient land to enable the 5 40,000 square foot expansion. He resumed the PowerPoint presentation: 6 Site Location-Buckhorn Economic Devefooment District (5816 U.S.Highway 70) I C3��rye rn�cisso ■--- ORR"E COUNTY 7 8 9 Steve Brantley said this location is outside of the Mebane city limits, and has no 10 connection to Mebane, except for water and sewer. He resumed the presentation: 11 14 Outline of Orange County's Performance-Based Incentive (1)County''sproposedincentiveof$86,28f.00w;Hbe paid in 5 annual instalments over each of the first 5 years of Piedmont Wfalworks'start-up operation. (2)Calculated in value as a grant equal to 75%of the project's expected new property tax valuaflon to be created (3)The incentive is performance-based,and will be measured annually against verification ofPiedmant Metatworks'actual hts[ory to create 42 jobs and invest$4,150,000.00 in new property valuation over each of the initial years,as proposed. f4)f f property fax revenue collected is positive in all years, after paying the annual grant incentive. '.$28,753.00in net new revenue in the first 5 years i$18$,448.00 in net new revenues o ver 10 years ORANGE COUNTY 1 sr,xrH rwuni try. 2 3 Steve Brantley said this incentive uses the same methodology as other incentives 4 offered for Medline and ABB recently. He resumed the presentation: Proposed Orange County Incentive Net Property Tax Revenues (5&10 Year Protections) Hew Pr*p" $14,3Y0 815,M 844,314 W$.005 $34,449 ;115,014 T.x iGrox] Ince�rie iS 1310,-140] IS,t,9441 [318,2351 ,9,5 (325A87] ]S86,P81 Pavmens 0A] ] A-21 Not 53,590 S3.D3, Se.a70 Se,501 M612 ,753 um Pamny Tars lath::] f274,v"- tn._b"a�y� N& (S88,281.00) MnWI Net Tke6,44E-00 -` ORMIGE COUNNTY 5 �a1Tl,ro� 6 Proposed Orange County Incentive L IT OR MIGE COUNTY 7 8 9 Steve Brantley said this company has a low impact on the environment. 10 Richie Richmond, Owner and CEO, thanked the BOCC for the opportunity to speak 11 tonight. He said this expansion will offer over 40 new jobs, with the possibility of further 12 expansion. He said Orange County offers a good opportunity for his company. He said he 13 runs Forma-Fab Metals, and it will be convenient to run the two companies in close proximity to 14 each other. He said the company has a few other sites it is considering, and wants to make the 15 best financial decision possible. 15 1 Chair Rich said the addition of 42 new jobs is important, and this type of company 2 supports the County's work with Durham Tech. 3 4 A motion was made by Commissioner Bedford, seconded by Commissioner Price, to 5 open the Public Hearing. 6 7 VOTE: UNANIMOUS 8 9 Public Comment 10 None 11 12 A motion was made by Commissioner Price, seconded by Commissioner Bedford, to 13 close the Public Hearing. 14 15 VOTE: UNANIMOUS 16 17 A motion was made by Commissioner McKee, seconded by Commissioner Price, to 18 approve the "performance-based" economic development incentive agreement between 19 Orange County and the Company, Piedmont Metalworks, LLC, subject to final review by the 20 County Attorney, and authorize the Chair to sign the agreement on behalf of the County. 21 22 VOTE: UNANIMOUS 23 24 6. Regular Agenda 25 26 a. Link Government Services Center Remediation Protect Options for Consideration 27 28 BACKGROUND: The Link Government Services Center has experienced long-term water 29 infiltration into the building envelope. A remediation project has been planned, and the project 30 has been let for bid twice. 31 32 On October 20, 2019, moderate rainfall occurred at the Link Center and resulted in visible 33 quantities of water penetrating the interior of the building. During this same time, indoor air 34 quality tests began to indicate higher levels biological contaminants compared to identical tests 35 taken throughout the prior year. These changing conditions warranted a root cause analysis to 36 confirm that the scope of the remediation project would correct the deficiencies that were 37 allowing the additional water penetration. 38 39 On October 24, 2019, Boomerang Design performed a series of investigative demolition cuts 40 into the building's cavity wall. According to the architect's report, these cuts revealed, "...a 41 critical element of the building envelope, the continuous sheathing, was in fact, not continuous." 42 The architect and engineer further reported that, "The breaches were irregular enough to 43 confidently say that a contractor would not be able to find all breaches and seal them to prevent 44 future water intrusion without removing all of the brick and cast stone." 45 46 The scope of the current remediation project that was bid on September 5t" and September 25t" 47 does not include this additional scope of work which would add approximately $2 million to the 48 projected cost of the project and would add months to the project duration. These additional 49 costs and timing may warrant an examination of alternatives for administrative office space. 50 16 1 As the remediation project proceeds or alternatives are explored, the current Link Building 2 occupants have been relocated to alternative office spaces based on the recommendations of 3 occupational health professionals. Funding for this relocation was approved on November 7. 4 Building occupants are scheduled to move to temporary office spaces on November 21 and 22. 5 The intermediate budget for relocation included funds to renovate the temporary office spaces 6 to accommodate a long-term relocation. 7 8 During the meeting, Boomerang Design will be provide a presentation that explains the current 9 conditions of the Link Building and the work necessary for a comprehensive remediation. The 10 architect is recommending expanding the scope of the remediation project to remove the 11 exterior brick and provide continuous sheathing and waterproof the building. Under this 12 scenario, the aging mechanical and electrical systems would also be replaced to meet current 13 building codes, efficiency goals and standards, and to ensure building longevity and resilience 14 in the future. The total estimated cost of pursuing this comprehensive remediation is $8.1 15 million. 16 17 Following the presentation, the Board can discuss options for next steps and provide direction 18 to staff. These options include but may not be limited to the following: 19 1. Authorize staff to proceed with a more comprehensive facility planning effort. The 20 Northern Campus Project will be completed in the spring of 2021. As a result, the site of 21 the current Detention Center and the site of the current Environment and Agricultural 22 Center will be available. As these sites are vacated, the County will need to plan for their 23 future and could use this opportunity to evaluate future facility needs in that context 24 including the disposition of the Link Government Services Center. 25 2. Amend the FY2019-20 Capital Budget and proceed with the remediation project; 26 3. Include funding in the FY2020-21 Capital Budget to proceed with the remediation project 27 in July 2020 in order to evaluate it against other capital requests. 28 29 Travis Myren made the following PowerPoint presentation: 30 Agenda Item B.a. i �1 ORANGE COUNTY NORFI i CAROLINA Link Government Services Center Remediation Project Options Board of Orange County Commissioners November 19,2019 31 32 17 Purpose • Receive Information About the Current Conditions of the Link Government Services Center and Implications to the Project Scope • Discuss and Evaluate Options forthe Project Provide Direction to Staff on Next Steps ORANGE COUNTY Recent History • December 2018 —Water intrusion manifests in ceiling tiles in various parts of the building —Odor apparent in the plenum space above the drop ceiling —All damaged ceiling tiles replaced • January 9.2019 —Ordered surface samples in plenum space and air quality testing — Lab report that surface sample contained toxic mold —Air quality tests negative for airborne exposure —Ordered evaluation of all exterior walls ORANGECOOUNTY 2 3 3 Recent History • January 10,2019 — Evaluation identillied potential growth in plenum space above eight($)offices throughout the building —Conducted additional surface sample and air quality tests — Engaged industrial hygienistand occupational health physician • January 19,2019 - Installed air scrubbers in plenum space —Weekly air quality testing —Air quaIity tests remain negative — Engaged architect For remcdiation pmjcct ORANGE COUNTY 5 18 Recent History • summer 2019 —Architect prepares remediation project bid specifications —Additional professional investigation of building envelope imeniifies condensation in pler•an as source of moisture — Oroughtconditions ORANGE COLWY Recent History • September 2019 — Remediation project bids received —Apparent low bidder declined to share information not required in the hid documents —All bids rejected;Rebid —Continued weekly air qua lity testi ng • October 2019 —Apparent low bidder did not meet bid conditions Allow opportunity to formally create joint venture All bids rejected;Rebid ORANGE COOuNTY 'L a 3 Recent History • October 20-21,2019 — First significr ant rainfall — Mass water intrusion on lower level —Odor throughout lower level • October 23,2019 —Air quality tests showed increasing levels of organic contamina fits compa red to baseli ne indicating deteriorati ng ai r quality — Building-wi[lewall moisture tests — Interior and exterior infrared moisture and airfiltretion tests --Ordered root cause investigation using demolition cuts into building s cavity wall ORANGE COUNrr 5 19 Recent History—Moisture Testing "��� orcwc arncs '� zw I— Second Floor-Cou ny Manager Corridor - CR"E COUNTY 1 S Hnxir[cwrenrrnfA Recent History—Moisture Testing I �•vS�.M BOARS �% I L.� oFFlCE + once wFlce L� Second Floor-Finance Corridor ORnNGECOINTT 2 �H�A�If INA 3 Recent History pv��y BO�r��i II I I I I I L second Floor-Clews Comdor I I i�7E-Ise ORANGE COUNTY 4 ,O Hnxire[wrenrrnfA 5 20 Recent History—Moisture Testing MT- rae*s EWO& res � .r rn 60 m/no ors c€nce 1 0 roar p rw . I GNU ntl FIDOr-Right Facing$lde Put*c Qerender Suite Location of Waterproofing Project OPANGE COUWY 1 i Lnxre rwani rut 2 3 Travis Myren said the waterproofing work that was done in 2018, seems to have 4 contained the problem on the lower level. He resumed the presentation: Recent History—Moisture Testing s Ground Floor Human Resources Offices 3 II I ,y yp�� I I pracc I II In I Q II I II I JL OR An2EC�ArOUNTY 5 � � a,�rr,. 6 Recent History—Moisture Testing I A 't I Ground Floor SIG I r- --- County Attorney offices ,P,r iP l7 dRAfJCiF,COUNTY 7 u,x-rrrrAaruru. 8 21 Recent History—Infrared Testing rao ra n m n9 ran 67 de 65 6dp IR20191024 1613.is2 �+" 1972a12pt 9 adi:Ot Visible Llghl Image Ground Floor-County Attomey's Offioas Moisture Problem Air Fillmlion _ C7RA VGF C(]i 7.'tiY 2 3 Travis Myren said the dark blue indicates moisture intrusion. He resumed the 4 presentation: Recent History—infrared Testing 74a 760 y 75,5 rso 74.6 740 711,5 Tao 172.0 IRZD191024 1696.fa2 IM4*019422 nPM V151ble Light Image Ground Floor—Public Defender Conference Room Moisture Problem ORANC=F CC:N 6 Recent History 789 78 77 70 75 74 73 72 71 `F IF1201910u 1616.102 *244019 a S2:1n PM Visible light linage Ground Floor—Pu Nic DeWiler OMces Moisture problem due to open seam&upper vrindow3 ORANGECOLWY 7 �r-MrWA 8 22 Recent History—Infrared Testing 62 ..w 56 23 'F IR20191024 1647.is2 1N247SN96.44qF% ViMbleLigltImage Roof Leak due to Scupper and Weep Holes above the Concrete Ledge Leak at Attic Vent 1 wu l.4 Recent History—Infrared Testing a.s I112019024 1S4SJs2 Log 70,26.201E 6:09:5q PM Visible Light Map Roof Leak due to Scupper and Weep Holes abov,th0 Contra&,Ledge ORANGE f our-fY 2 a 3 Recent History—Infrared Testing 1 r 57.9 58 n 54 52 50 iimw 46 .44.3 F IR20191024 i649.is2 1 G24,2019 6:41:713 Phi VisibLe Light Image Weep Hole at Grade Al lowing Wafer to hack flour into Wa 11 Window Leak at Sash&Sill ORANGE COUPM 4 �wlTflm� 5 23 Recent History • October 28,2019 — Received architectfengineers report frombuilding cavity analysis — Reporl identified series of irregular breaches in continuous sheathing throughout the building — Recommended additional project scope to appropriate sea 1waterproof the building ORAW,,E COUNTY 1 �H�AF, �• 2 3 Travis Myren introduced Angie Easterday with Boomerang Design. 4 Commissioner Price asked if there rest of the building was reviewed for these types of 5 issues, when the County sealed the lower level. 6 Travis Myren said there was some visible water seepage, but the scope of the project 7 was confined to the exterior waterproofing of the lower section. 8 Angie Easterday, of Boomerang Design, said this report is based on what has been 9 seen, and this is a confusing and complicated issue. She said the remediation to the existing 10 building was put out to bid twice, but the scope has increased due to what happened in 11 October. 12 Angie Easterday said the existing building has two types of construction: the lower level 13 is a CMU block wall, and above grade is a masonry veneer wall. She said masonry veneer 14 walls will always take on water, but should drain through the building's flashing to take the water 15 out of the building. She said when the project started the cause for concern was in the original 16 building design. She said it is a sensitive facility, and no one wants to release toxic substances 17 into the air. She reviewed the following slides: 18 13, ias{xm'+F!iFEA wAu. JJ - i n' E-• x E%ISTENG BUILDING DESIGN/COMPONENTS 19 20 �k - 1- tic- I"noon - ... r•FLc 21 22 24 - =Q -I >e ?72- 1 2 Initial Investigation and Scope of Remediation—BID SET NITIAL9COPE •W TEl5.WNDGW.C T6 PNG.PRAY/ 4Rq NM FNiSH£T-UG-ENM MQp Oi N. EfEAIGRS RCO nNUR LAHWMING,MINER REGMMd .PAT AADFDSCOPE •AI4 ERGGF'ALMIR VIiWWT AT Rf • REAialnXG uPON i+nrtSfiGYM bEn6GUTOk,IAEE[neS in wAU P[U nQi FEvIU TnEMSlu2S,u wDAa UM17P W"E/sv RE FRS N$.[RF KM K-WYUS npmW MAM5 pPpyGNt[DNpvYpNS • R£wlTS • NuwTEiuwEE iS pnKCAI Tp ENSURE[rtfT STpHE 5E+4AM5iMTACT Mc aeiEFe n7 vapviPEnppnvU:iE sp[PNpARxuxERpv SAFETx ivEAPE SVNL W/Rx 3 4 5 Angie Easterday said water drainage away from the building relies on the sealant joints. 6 She said the original design of the building did not include continuous sheathing, which is a 7 concern. 8 Chair Rich asked if this was a flaw in the original design, or the construction of the 9 original design. 10 Angie Easterday said it was a flaw in the original drawings, and there were other areas 11 of concern. She said there were breaches in the design in the sheathing, which was included in 12 the original bid documents on how to fix. 13 Angie Easterday said at some point in time, the weeps have been sealed so moisture 14 was not able to go outside of the building, causing rusted lintels, flashing failure, not continuous 15 flashing, cast caps should have been anchored, and the seals have failed. She said the rusted 16 deck is unusual. She said the building is structurally sound, but water is entering the cavity. 17 She said the original bid documents addressed the removal of all the lintels; removal and 18 replacement of all windows; resealing the cast bands; removal of all dry wall along perimeter 19 walls; removal of all fiberglass insulation; sealing everything, with an external test to be 20 conducted by the contractors; new finishes; new flooring; stair continuity issues; ADA upgrades; 21 landscaping; etc. She said the County also requested a new roof and repairs to second floor 22 lobby area. 23 MW ARIA © RECENT WATER INFILTRATION/INVESTEGATIVE DEMOLITION RE.SLILIS 24 25 25 1 2 3 4 Angie Easterday said when the additional water infiltration happened in October, 5 investigations were done from the interior of the building and more results were received. She 6 said there are numerous additional breeches that were not in design documents, and it is not 7 know when these breeches occurred. She said this will always be a problem, if one cannot 8 control water from getting inside. She said the building structure is still sound, but there is 9 cracking in the tile between columns which is unusual, and the waterproofing done in 2018, 10 which was applied to the exterior walls, is starting to fail. She said it is unclear if this is because 11 of exposure, weed whacking, or other things, but the repairs are already starting to fail. Additional Scope of Remediation post Investigative demolition #2 4DDED SCOPE AEMWE ALL W9 ANOK MNEWY LA[OMEWU INMIWE VANE •AEMpvE ACE pfnwALE.RER,n{E uEbwa[,y SY'TEE+L AEPiuR RATEp wALL BRf CNES • EEASOMNG VPON INVW*AWC0fMQUbON R3.MM pREECNEi IN OWNING WERE EW ND:MGotA.RE•AS GP WHIR POUN AMDR IS NO LO M[EALMf TO REMEDAH MSINOUT ADLEO SCOPE(-WE:VNpER TNS WRRNESCOR'IMS WOOED Nm OHM RE 10[RAVNG OO-M RUD.ftf u T,NG IN a$,NVKANrCNAWGE MDMR] ORIGiNMOESIGN AND CONE*}CigH FVNDEMEN*ALLY MFL DW QEPMiti WA*RR QFEHF AU 01N6 • AEAlLTS • AGINttNFN[f i50tl11EAi RO[kSUPI[AST SiOH[SIALAMbiHi+R • NO MiI+E'/iO PRGMCCA CAMP,{tE SE[pNpK uYER OF S+fEix iNSAfwAµ ceMY MDI AL LOSiS:SEMI 12 13 14 Angie Easterday said the October report states the only way to confidently have a safe 15 building is to remove the brick on the building, which exposes the interior walls and is very 16 complicated. She said all drywall and mechanical systems will need to be replaced, and once 17 ductwork is exposed to the environment, it will need to be replaced. She said the original bids 18 were $4.5 - $5.2 million, and the new bids do not include furniture, fixtures, equipment, 19 services, permit fees or design expenses. She said these are rough estimates, which have not 20 been bid. 21 Angie Easterday said a new building will cost $8.3 million, but it is important to 22 understand that if a new building is built on the same site, there are new stream buffers 23 required so the building would need to be in a different configuration. She said everything 24 currently slopes to the creek, and at a minimum would need re-grading to remove the water 25 around it. She said construction schedules impact the amount of time needed for the 26 remediation, as this will be tedious work. She said new construction will be faster paced, but 27 the design will take longer. She said it is no longer necessary to remediate in phases, since the 28 building has been vacated. 29 26 JM a.�Lwwxwon Itix�eNa N41 irr_Fe!`a_�xiW 5 tAaAAA pNu , ^4rQ.w.arvrw M i ww.ur 1 2 W!E I• AD DITIO NAt CON 51 D E RAT I DNS • .;p : SIT TH M6 T[NPtNPLACE IN 1992I FCIJ nAMNFI • AfrNld�l�OFyALn�lIu1A1FOxFUOwMLFfHrFW fiH WWN1JUION:MLLK SP'1111EA:6LIlV,x6 CONFIGLNNiIPYriW11 H WE !� i0 izuxGE tt SYtE P 'Ji VWING5uE 51 WLDEE UE MD Fp PECpEp Qi6un•GE • AEUDR IPPIIFfa VN]RPRQQFPNG NnWING MMM oEGoon�nonnAilwncL oe ooHnraim IN • SSMEPVLE _—- TNIEFAFFDAE"REI IQN."QUeAES iECa1GU5NGR5 AND llCEIA'iO�IDHGER NEW:"QUI"S NEW QESIGN,10Y k — _� '� CQHSTlIURgNIIR[P'SIUATEA 3 4 5 Angie Easterday said there have been significant changes in the building code since 6 1992, especially as pertains to water infiltration and moisture. She said a new building would 7 allow the County to take into account new advances in construction, but either option would be 8 good. Recent History • November 2019 —04=pation Health physician and Industrial Hygienist recommend planned relocation — Began implementing continuityof operations steps • November 7,2019 — Board approves intermediate budget for planned,long term relnnalions — Begin implementation of relocation and uptit plan for leased offices ORAntGE Cplk rfY 9 rauArN rwNnr.,m� 10 27 Recent History • November 19,2019 — Boald receives detailed report Horn architect — Board discusses options for next steps and provides direction to staff • November 21-22,2019 — Relocation planned tor remalning building occupants — Upfit of Whitted space to occur over winter OtAt(f(.a..tly 2 Options Summary 7. Fxiitty Prennina Project The NPnha G—Ws Pn,%w.P 6s ccnglwedm im a c'2021 Cunpnt Dwsnim Certpcand EnNrene+ t vdAgdt� I C*MarvrxamilaW Pkn fcr M1eire ixiny needsd.the orecell fPc•i[.cv+lert Amend FY2019 20Cee0e Bedgw tofund planning 2. Proceed with Reused Scope for Rernediefion Project Amend the FY2019-20 CaPU Budge:end proceedwilh the remediation Project $. Include funding in the FY2020-21 Ca pitel Budget for Remedafi Project . Evduete oMectegaW cnher Wftk greeds a,d revuesls A- other opuorui? dRw.rGe COIJn`r" 3 4 5 Commissioner Marcoplos said he noticed several problems just by looking at the 6 western wall of the building when it was being constructed in the early 90s. He said a new 7 building would be more energy efficient, and this building does not use solar options. He said it 8 would be interesting to quantify the energy savings with a new building design. 9 Commissioner Price said new construction may be wise, but asked if a new site location 10 would be needed. She asked if this current site could be used. 11 Angie Easterday said it is possible to rebuild on this site, but the building would need to 12 be reconfigured. 13 Bonnie Hammersley said one option is to look at other sites that the County owns. She 14 said the Northern campus will be completed soon, leaving the vacant detention center and 15 Revere Road sites. She said other sites may be available and considered, as well as looking 16 further into this site. She said an answer is not needed tonight, but staff wanted to bring the 17 BOCC up to date on the project. She said, as of Friday, all staff will be in new locations, and 18 can continue to function. She said a long-range plan is now needed, and she wants to come 19 back to the Board with something that will be functional for longer than 25 years. She said the 20 Link Center will be closed as of Friday, November 22. 21 Commissioner Price asked if the extent of the rusting in the structure could be identified. 22 Angie Easterday said, at times, there is significant water, but the building is not 23 structurally unsound. 24 Commissioner McKee said when there is more information it would be helpful to know 25 how this occurred. He said it is curious to him that there are 60-year old county buildings that 26 have not had these problems, and he wonders how this occurred so quickly. He said he would 27 also like to know if there is a way to reroof the building the avoid water infusion. He said he 28 1 does not understand why it will take $8 million to fix the problem. He said if necessary, building 2 new versus remediating old is a no-brainer, especially as there does not appear to be a 3 significant cost difference. 4 Bonnie Hammersley said staff can bring this information to the BOCC. She said there 5 were a lot of elements happening at the same time; maintenance may not have been done with 6 best practices, and there were flaws in the design. She said staff was not looking for the cause, 7 but will look into this more thoroughly. 8 Commissioner Bedford said this situation is a lot like Chapel Hill High School, and for a 9 bit more money, it would be better to build new. She said the Link Center interior design is not 10 functional, and lacks good meeting space, which a new design could incorporate. She said it 11 would be great to work with the architects to see what government functions should be housed 12 together. She said there are historical restrictions within the town limits, but it would be good to 13 consider the opportunity of using these other sites in terms of affordable housing or economic 14 development. She said there are other options for this land. 15 Commissioner Bedford said a new building would be more ADA compliant, and this 16 building cannot be made so without a full gutting. She said the bigger picture is that the BOCC 17 is here to serve the residents, and has employees to consider. She said she would like to 18 consider energy efficiency and solar options. She said the County is at debt capacity through 19 2021/2022, and there many projects going on, which may need to be deferred. She said the 20 current site may be buildable, but it is not great. 21 Commissioner Greene said as the saying goes, fool us once, shame on you; fool us 22 twice, shame on us. She said this land is not a good option. 23 Commissioner McKee said, due to the high cost of this project, he would like staff to 24 come back with a prioritization of other projects that may need to be removed from the capital 25 plan, in order to get this project completed. He said this project has some urgency. 26 Commissioner Marcoplos said the Board of Elections building also needs to be 27 considered, which is in a similar water situation, and is cinder block construction. He asked if 28 this building can be incorporated as well, as it is a hard place to work, and is not energy 29 efficient. 30 Chair Rich said discussions about the Board of Elections building have been ongoing. 31 She said it is disappointing that a 1992 building is in this condition, and that the Manager has 32 inherited the problem. She said someone missed the boat back then, and the problems have 33 just compounded. She said she agrees, after reviewing the root analysis, that building new is 34 probably wiser, noting all the aforementioned comments related to energy efficiency and 35 design. She asked if the BOCC is to receive the report, or provide a decision this evening. 36 37 Travis Myren said extensive research has already been done, and the roof on the 38 current building is not the primary problem, but rather the exterior wall. He said he is hearing 39 interest from the BOCC to engage in a facility-planning project. He said there will be two sites 40 available in the not-too-distant future, and the BOCC could consider building on those sites. He 41 said tonight, staff is asking the Board to consider a budget amendment to get a rough estimate 42 of what the costs will be. He said all occupants will be out of the Link Building this week, and 43 the building will be vacant for some period of time. He said expectations are that the building 44 will be vacant for years, not months. He said staff have negotiated leases, and envision the 45 Whitted facility as a longer-term solution for the Manager's office and BOCC office. 46 Chair Rich asked if the number of staff moving out of the Link Building could be 47 identified. 48 Travis Myren said about 30 remain, and all are moving this week. He said Human 49 Resources and the County Attorney have already moved, and the grand total is about 60 29 1 relocated staff. He said it is not ideal that the departments will be spread out, but staff will 2 make it work. 3 Chair Rich said she hates to see staff lose downtown access, as it impacts downtown 4 services and restaurants. 5 Commissioner Price asked if it is known how long the building will be vacant before the 6 final disposition. She said she would not want to live across the street from a vacant building. 7 Travis Myren said the County will continue to provide basic maintenance for the building, 8 but will get a better timeline from the facility-planning phase, which will probably be a yearlong 9 process. 10 The Board agreed by consensus, and no formal vote was needed. 11 12 7. Reports 13 None 14 15 8. Consent Agenda 16 Removal of Any Items from Consent Agenda 17 Approval of Remaining Consent Agenda 18 19 Chair Rich said she was asked by a resident to list the items on the consent agenda that 20 are up for approval, which she did. 21 22 A motion was made by Commissioner Greene, seconded by Commissioner Price, to 23 approve the items on the Consent Agenda. 24 25 VOTE: UNANIMOUS 26 27 a. Minutes - None 28 b. Fiscal Year 2019-20 Budget Amendment #3 29 The Board approved Budget Amendment#3 for the Department of Social Services, Health 30 Department, Department on Aging, Chapel Hill Fire Service District, Animal Services 31 Department and the Sheriff's Office. 32 c. Joint Driveway Easement— 306 Revere Road, Hillsborough 33 The Board approved and authorized the Chair to sign the attached Declaration of Easement 34 and Joint Driveway. 35 d. Change in BOCC Meeting Schedule for 2020 36 The Board approved the addition of a Joint Meeting with the School Boards on February 25, 37 2020 at 7:00 p.m. at the Whitted Building, 300 West Tryon Street, Hillsborough, N.C. 38 e. Authorization for the County Manager to Execute Contracts for the Purchase of a 39 New Ambulance and Ambulance Remount 40 The Board authorized the Manager to execute the contracts and any amendments to the 41 contracts for the new and remount ambulances described above and any other for Emergency 42 Services vehicles approved in the FY 2019-20 Board Approved Annual Operating Budget and 43 Capital Investment Plan following review and approval by the County Attorney. 44 45 9. County Manager's Report 46 Bonnie Hammersley said the intergovernmental collaboration meetings minutes, 47 which are attached, are shared with the towns by Maggie Chotas at the Dispute Settlement 48 Center. She said staff will make an effort to make them more visible on the website. She 49 said this is a pilot program, and will have one more meeting in the spring that has been 50 scheduled, and then gather feedback from the BOCC as to how to proceed. 30 1 Chair Rich said the minutes are very thorough, and a draft came to all Commissioners 2 in the room. She said she sent an email to Travis Myren noting a mistake on page 32, and 3 asked if there is a process to make a correction. She said the statement made at the 4 meeting was inaccurate. 5 Bonnie Hammersley said she should let Maggie Chotas know, and, while she may not 6 change the words, if they were in fact as the speaker stated them, she can make a notation 7 in the minutes about the concern being raised. 8 Chair Rich said she had not realized the statement made was incorrect, until she read 9 through the minutes. She said she does not want to change what the Mayor said, but it is 10 important to have the correct information when starting the transportation steering committee. 11 Commissioner Price asked if there should be some type of addendum or editor's note, 12 if this is to be put online. 13 Chair Rich said this is not factual, and she will work with Travis Myren to get this 14 properly noted. 15 Commissioner Bedford said it would be nice to note the position/job/role for the 16 meeting attendees, so it is clear who everyone is. 17 18 10. County Attorney's Report 19 None 20 21 11. Appointments 22 None 23 24 12. Information Items 25 The Board received the following information items: 26 27 • November 7, 2019 BOCC Meeting Follow-up Actions List 28 • Minutes— Intergovernmental Collaboration with Municipal Partners 29 • FY 2019-20 First Quarter Financial Report 30 31 13. Closed Session 32 None 33 34 14. Adjournment 35 36 A motion was made by Commissioner Marcoplos, seconded by Commissioner Greene 37 to adjourn the meeting at 8:46 p.m. 38 39 VOTE: UNANIMOUS 40 41 Penny Rich, Chair 42 43 44 Sherri Ingersoll 45 Deputy Clerk