The URL can be used to link to this page

Home My WebLink AboutORD-2019-035 Fiscal Year 2019-20 Budget Amendment #2 ORD-2019-035 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 15, 2019 Action Agenda Item No. 8-b SUBJECT: Fiscal Year 2019-20 Budget Amendment #2 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Paul Laughton, (919) 245-2152 Gary Donaldson, (919) 245-2453 PURPOSE: To approve budget, grant, and capital project ordinance amendment for fiscal year 2019-20. BACKGROUND: Department of Social Services 1. The Orange County Department of Social Services (DSS) has received the following revenue for its FY 2019-20 budget: • Foster Care Donations – receipt of an additional $7,622 in donations and fees for foster care and adoption programs in the DSS Client Services Fund, outside of the General Fund. • Home and Community Care Block Grant (HCCBG) – Increase of HCCBG funds awarded for In-Home Aide Services managed by DSS, resulting in increases in revenue and expense by $4,340. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. 1 Animal Services 2. Orange County Animal Services has received notification of a $40,000 grant award from the Petco Foundation for a three year grant period. These funds will be used to support the department’s working barn cat program, an important component of the County’s Community Spay & Neuter program. This budget amendment provides for the receipt of these grant funds, and establishes the following Grant Project Ordinance: (See Attachment 1, column 2) Petco Foundation Grant ($40,000) - Project # 71380 Revenues for this project: Current FY 2019-20 FY 2019-20 Amendment FY 2019-20 Revised Petco Foundation Grant Funds $0 $40,000 $40,000 Total Project Funding $0 $40,000 $40,000 Appropriated for this project: Current FY 2019-20 FY 2019-20 Amendment FY 2019-20 Revised Petco Foundation Grant $0 $40,000 $40,000 Total Costs $0 $40,000 $40,000 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Library Services 3. Orange County Library Services has received the following revenues for its FY 2019-20 budget: • Library Services and Technology Act (LSTA) Grant – receipt of $3,500 from LSTA for Health and Wellness Grant. • Friends of the Library and NC IDEA Donations – Donations received from Friends of the Library and the Libraries as Entrepreneurial Learning Centers (NC IDEA) for continued Diversity, Equity and Inclusion training and conferences for staff, resulting in increases in revenue and expense by $6,836. This budget amendment provides for the receipt of these additional revenues. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. 2 Asset Management Services – Capital Project Ordinance 4. During an inspection of the Sheriff’s Office building, Asset Management Services (AMS) found potential organic growth in the Information Technology room. AMS retained Environmental Solutions Group (ESG) to perform air and surface sampling, and organic growth was found. The room was immediately contained and no access allowed. The necessary repair and reconstruction of the closet will occur over the Thanksgiving weekend to allow time to switch all services over to temporary equipment, remove the contaminated equipment and materials, deliver equipment to a cleaning facility, and then reconstruction services will be performed. The HVAC unit will be replaced as part of this remediation, due to the HVAC unit being the cause of the moisture. This unit is oversized and is not dehumidifying the cooled air before introducing it into the space. The new unit will be designed within dehumidification and sized appropriately for the space and heat load produced by the equipment within the room. Since this project was not anticipated as part of the Capital Investment Plan, staff recommends that the funds totaling $53,471 be approved for new financing for the repair and reconstruction of the Sheriff’s Office IT room, and establishes the following Capital Project Ordinance: Sheriff’s Office Remediation Project ($53,471) - Project # 10077 Revenues for this project: Current FY 2019-20 FY 2019-20 Amendment FY 2019-20 Revised Alternative Financing $0 $53,471 $53,471 Total Project Funding $0 $53,471 $53,471 Appropriated for this project: Current FY 2019-20 FY 2019-20 Amendment FY 2019-20 Revised Sheriff’s Office Remediation $0 $53,471 $53,471 Total Costs $0 $53,471 $53,471 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. County Capital Projects – Technical Amendment 5. The Approved FY 2019-24 Capital Investment Plan (CIP) included $525,000 in FY 2019- 20 funding within the Facility Accessibility and Security Improvements project. Of this amount, $371,000 was to be debt financed and $154,000 was to be Pay-As-You-Go (PAYG) funding. The $154,000 is for elevator modernization work at the Whitted Building. Instead of using PAYG funding, this work will be included in the Fall 2019 financing package. This technical budget amendment provides for this change in funding, reduces the appropriation from fund balance in the General Fund, and amends the following Capital Project Ordinance: (See Attachment 1, column 4) 3 Facility Accessibility and Security Improvements - Project # 30001 Revenues for this project: Current FY 2019-20 FY 2019-20 Amendment FY 2019-20 Revised Alternative Financing $790,050 $154,000 $944,050 From General Fund $274,000 ($154,000) $120,000 Total Project Funding $1,064,050 $0 $1,064,050 Appropriated for this project: Current FY 2019-20 FY 2019-20 Amendment FY 2019-20 Revised Equipment $55,000 $0 $55,000 Professional Services $38,750 $0 $38,750 Construction $970,300 $0 $970,300 Total Costs $1,064,050 $0 $1,064,050 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Health Department 6. The Orange County Health Department requests the following amendments: • Formerly Incarcerated Transitions (FIT) Program: The department identified $4,836 in revenue from a Duke Endowment grant given specifically for the FIT Program that remained unspent as of June 30, 2019. This amendment re- appropriates these monies from Fund Balance to be used in the current fiscal year for project support and department supplies. • United Way Grant – Family Success Alliance (FSA): Originally approved in Budget Amendment #1 on September 3, 2019, this amendment moves the grant from the General Fund for monitoring into the Multi-Year Grant Fund, and establishes the following Grant Project Ordinance: (See Attachment 1, column 5). (Note: Budget Amendment #1 also temporarily increased a current 0.50 FTE Navigator position to a 1.0 FTE position in the Family Success Alliance program for FY 2019-20. These funds will also be used to temporarily increase a 0.75 FTE Navigator position to a 1.0 FTE position for FY 2019-20). United Way Grant—FSA ($31,809) - Project # 71134 Revenues for this project: Current FY 2019-20 FY 2019-20 Amendment FY 2019-20 Revised United Way Grant Funds $0 $31,809 $31,809 Total Project Funding $0 $31,809 $31,809 Appropriated for this project: Current FY 2019-20 FY 2019-20 Amendment FY 2019-20 Revised United Way Grant $0 $31,809 $31,809 Total Costs $0 $31,809 $31,809 4 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these Budget Amendment items. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2019-20 and decreases the General Fund by $166,297; increases the Grant Project Funds by $71,089; increases the DSS Client Services Fund by $7,622; and increases the County Capital Projects Fund by $53,471. RECOMMENDATION(S): The Manager recommends the Board approve these budget, grant, and capital project ordinance amendments for fiscal year 2019-20. 5 1 Attachment 1. Orange County Proposed 2019-20 Budget Amendment The 2019-20 Orange County Budget Ordinance is amended as follows: Original Budget Encumbrance Carry Forwards Budget as Amended Budget as Amended Through BOA #1-B 1. Social Services - receipt of additional foster Care donations and fees of $7,622 within the DSS Client Services Fund; and additional HCCBG funds of $4,340 for In-Home Aid Services 2. Animal Services - receipt of a $40,000 Petco Foundation Grant award to support the department's working barn cat program 3. Library Services - receipt of LSTA grant funds of $3,500; and Donations totaling $6,836 from the Friends of the Library and NC IDEA 4. Technical Amendment - reduces the Fund Balance appropriation and Transfer from the General Fund by $154,000 due to a change in funding from PAYG funding to debt financing for the Whitted Building elevator modernization Capital 5. Health Department - re-appropriate unspent FY 18-19 FIT Program funds of $4,836; and move United Way Grant funds of $31,809 received in FY 19-20 from the General Fund to the Multi-Year Grant Fund Budget as Amended Through BOA #2 General Fund Revenue Property Taxes 165,153,931$ -$ 165,153,931$ 165,153,931$ -$ -$ -$ -$ -$ 165,153,931$ Sales Taxes 25,372,861$ -$ 25,372,861$ 25,372,861$ -$ -$ -$ -$ -$ 25,372,861$ License and Permits 313,260$ -$ 313,260$ 313,260$ -$ -$ -$ -$ -$ 313,260$ Intergovernmental 18,278,612$ -$ 18,278,612$ 18,719,854$ 4,340$ -$ 3,500$ -$ (31,809)$ 18,695,885$ Charges for Service 12,704,833$ -$ 12,704,833$ 12,704,833$ -$ -$ -$ -$ -$ 12,704,833$ Investment Earnings 415,000$ 415,000$ 415,000$ 415,000$ Miscellaneous 3,040,769$ 3,040,769$ 3,243,827$ 6,836$ 3,250,663$ Transfers from Other Funds 4,034,600$ 4,034,600$ 4,034,600$ 4,034,600$ Fund Balance 7,808,006$ 7,808,006$ 7,859,141$ (154,000)$ 4,836$ 7,709,977$ Total General Fund Revenues 237,121,872$ -$ 237,121,872$ 237,817,307$ 4,340$ -$ 10,336$ (154,000)$ (26,973)$ 237,651,010$ Expenditures Support Services 12,465,362$ -$ 12,465,362$ 11,400,650$ -$ -$ -$ -$ -$ 11,400,650$ General Government 23,540,653$ -$ 23,540,653$ 23,710,313$ -$ -$ -$ -$ -$ 23,710,313$ Community Services 14,421,090$ -$ 14,421,090$ 14,675,219$ -$ -$ -$ -$ -$ 14,675,219$ Human Services 40,822,906$ -$ 40,822,906$ 41,573,165$ 4,340$ -$ 10,336$ -$ (26,973)$ 41,560,868$ Public Safety 26,643,096$ -$ 26,643,096$ 26,969,195$ -$ -$ -$ -$ -$ 26,969,195$ Education 111,279,115$ 111,279,115$ 111,279,115$ 111,279,115$ Transfers Out 7,949,650$ -$ 7,949,650$ 8,209,650$ (154,000)$ 8,055,650$ Total General Fund Appropriation 237,121,872$ -$ 237,121,872$ 237,817,307$ 4,340$ -$ 10,336$ (154,000)$ (26,973)$ 237,651,010$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Grant Project Fund Revenues Intergovernmental 144,765$ 144,765$ 442,012$ 31,809$ 473,821$ Charges for Services 65,000$ 65,000$ 65,000$ 65,000$ Transfer from General Fund 57,043$ 57,043$ 57,043$ 57,043$ Miscellaneous -$ -$ 40,000$ 40,000$ Transfer from Other Funds -$ -$ -$ Appropriated Fund Balance 4,421$ -$ 4,421$ 4,421$ 4,421$ Total Revenues 271,229$ -$ 271,229$ 568,476$ -$ 40,000$ -$ -$ 31,809$ 640,285$ Expenditures Electric Vehicle Charging Stations -$ 147,247$ 147,247$ Support Services -$ -$ -$ 147,247$ -$ -$ -$ -$ -$ 147,247$ Petco Foundation Grant - Animal Services -$ -$ -$ 40,000$ 40,000$ Community Services -$ -$ -$ -$ -$ 40,000$ -$ -$ -$ 40,000$ Senior Citizen Health Promotion(Wellness)141,464$ -$ 141,464$ 141,464$ 141,464$ United Way - FSA - Health (Multi-Yr)-$ -$ -$ 31,809$ 31,809$ Outreach Literacy Time to Read-Library 94,765$ 94,765$ 94,765$ 94,765$ Human Services 236,229$ -$ 236,229$ 236,229$ -$ -$ -$ -$ 31,809$ 268,038$ EM Performance Grant 35,000$ 35,000$ 35,000$ 35,000$ Local Reentry Council Grant - CJRD -$ 150,000$ 150,000$ Public Safety 35,000$ -$ 35,000$ 185,000$ -$ -$ -$ -$ -$ 185,000$ Total Expenditures 271,229$ -$ 271,229$ 568,476$ -$ 40,000$ -$ -$ 31,809$ 640,285$ DSS Client Services Fund Revenues Intergovernmental -$ -$ 20,480$ 20,480$ General Government -$ -$ 24,940$ 7,622$ 32,562$ Transfer from Grant Projects -$ -$ -$ -$ Total Revenues -$ -$ -$ 45,420$ 7,622$ -$ -$ -$ -$ 53,042$ Expenditures General Assistance -$ 45,420$ 7,622$ 53,042$ 6 Attachment 2 General Fund Budget Summary Original General Fund Budget $237,121,872 Additional Revenue Received Through Budget Amendment #2 (October 15, 2019) Grant Funds $133,867 Non Grant Funds $493,300 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances)$0 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures ($98,029) Total Amended General Fund Budget $237,651,010 Dollar Change in 2019-20 Approved General Fund Budget $529,138 % Change in 2019-20 Approved General Fund Budget 0.22% Original Approved General Fund Full Time Equivalent Positions 944.470 Original Approved Other Funds Full Time Equivalent Positions 97.350 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2019-20 1,041.820 Year-To-Date Budget Summary Fiscal Year 2019-20 Authorized Full Time Equivalent Positions Paul: increase a .50 FTE Navigator position in Health Department to 1.00 FTE thru FY 19-20 (BOA #1); increase a .75 FTE Navigator position to 1.00 FTE thru FY 19-20, and moves both temporary FTE increases for these Navigators from GF to Grant Fund (BOA #2) 7