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Home My WebLink About2019-849-E AMS - Southern Events Unlimited NHSC groundbreakingRevised 12/18 1 [Departmental Use Only] TITLE Groundbreaking FY 2020 ORANGE COUNTY CONTRACT UNDER $5,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 28th day of October, 2019, (“Effective Date”) by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and Southern Events Unlimited LLC (the "Provider"), party of the second part; W I T N E S S E T H: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: The services and/or materials and/or construction (hereinafter referred to collectively as “Services”) to be furnished under this Agreement are as follows: Northern Campus Ground Breaking-Hwy 70- provide a 20x40 high peak frame tent and 100 plastic folding chairs. Chair and tent set up/breakdown included. The term of this agreement rendered shall be from 10/31/2019 to 11/2/2019. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement, without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Seven Hundred Eighty, ($780.00). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non–waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same, nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider’s acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County DocuSign Envelope ID: 550FD84A-0200-4346-8B59-17E0CD9D691A Revised 12/18 2 Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php). If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: The Provider agrees, without limitation, to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider’s duties and obligations related to the Services to be provided in this Agreement. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non- Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. DocuSign Envelope ID: 550FD84A-0200-4346-8B59-17E0CD9D691A Revised 12/18 3 10. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF, Orange County and the Provider have signed this Agreement, effective as of the day first written above. ORANGE COUNTY PROVIDER By: _________________________ By: _________________________ Department Director Title: ________________________ 200 S. Cameron St. Southern Events Unlimited LLC P.O. Box 8181 1470 Boone Road Hillsborough, NC 27278 Burlington, NC 27217 DocuSign Envelope ID: 550FD84A-0200-4346-8B59-17E0CD9D691A Invoice Date 10/28/2019 Invoice # 221 Bill To Orange County Assett Mgmt. Attn: Allison Cooper P.O. Box 8181 Hillsborough NC 27278 Ship To 1200 U.S 70 West Hillsborough, NC 27278 Southern Events Unlimited LLC 1470 Boone Road Burlington, NC 27217 Terms Due on receipt Event Date 10/28/2019 Rep DS Client Name Allison Client Phone # 336-707-2660 Event Date - 10/31/19 Setup - 10/31/19 Teardown - 10/31/19 Ground - ASPHALT Stake - YES Phone # (336)218-6634 Fax # (336)270-3582 Total Balance Due Subtotal Tax (6.75%) Pymts/Credits Find us on Facebook at www.facebook.com/southerneventsunlimited and online at http://www.southerneventsunlimited.com Signature: Additional 3% Convenience Fee for all major cards Additional 5% Convenience Fee for AmEx DescriptionQty Price Each Amount 20x40 High Peak Frame Tent1 500.00 500.00T Plastic Folding Chair - Black100 1.00 100.00T Chair Setup/Breakdown Fee ($.80/Chair)100 0.80 80.00T Delivery to Hillsborough, NC1 100.00 100.00 **SETUP BY 9AM** **T/D @ 2PM** $825.90 $825.90 $780.00 $45.90 $0.00 DocuSign Envelope ID: 550FD84A-0200-4346-8B59-17E0CD9D691A DocuSq,Envelope ID:550FD84A-02004346-8659-17EOCD9D691A M DATE(MMIDDfYYYYI ACORD CERTIFICATE OF LIABILITY INSURANCE 02/19/19 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACTAshley Cobb NAME: y _ PHONE 336 229-6103 FAx Tapco Colony (AIC,Na,Ext),_ _ (A1C,No): 3060 South Church St. E-MAIL ADDRESS: _ Burlington,NC27215 PRODUCER CUSTOMER IO INSURERS)AFFORDING COVERAGE NAIC N INSURED INSURERA: TapcoColony Southern Events Unlimited INSURERS: Allstate Insurance 1470 Boone Road INSURERC-. Burlington,NC 27217 INSURER D: _ INSURER E: - INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ INSR TYPE OF INSURANCE IAODL SUER i POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MMIDDIYYYY MM0DIWYY GENERAL UABII-TTY EACH OCCURRENCE 5 1-WQgU- MXPCU-N 02/19/19 02/19/20DAMAGE TO RENTED _X COMMERCIAL GENERAL LIABILITY PREMESES(Ea occurrence S _J 010000 X CLAIMS-MADE C OCCUR f MED EXP(Any one person) $ 5000 PERSONAL&ADV INJURY S 1000000 GENERAL AGGREGATE 5 2000000 GEN'L AGGREGATE LIMIT APPLIES PER; PRODUCTS-COMPIOP AGG S loonnnn POLICY JE 7 LOC 5 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Q02-193792 02/19/19 02/19/20 (Eaaccident) 5 10000000 ANY AUTO BODILY INJURY(Per person) 5 ALL OWNED AUTOS BODILY INJURY(Per accldenl) S X SCHEDULED AUTOS PROPERTY DAMAGE S HIRED AUTOS (Per accident)` NON-OWNED AUTOS I 5 UMBRELLA LIAR �OCCUR EACH OCCURRENCE 5 EXCESS LIAS CLAIMS-MADE r F_ AGGREGATE 5 DEDUCTIBLE 1 S ! RETENTION $ S WORKERS COMPENSATION WC SLIM OTH- AND EMPLOYERS'LIABILITY YIN RY LIM R ANY PROPRIETOWPARTNERfEXE-11—❑ ("� E.L.EACH ACCkDENT S OFFICERIMEMBER EXCLUDED? NIA'I — (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE. $ if yes.de%fte under r E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS!LOCATIONS I VEHICLES (Attach ACORD 1D1,Additional Remarks Schedule,kf more space Is required) TNT Fireworks as additonal insured CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Orange County EXPIRATION DATE THE90F, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE 131 W Margaret Ln POLICY PROVISIONS. k + Hillsborough NC 27275 Le s•�1'{'�L AUTHORIZED REPRESENTATIVE