HomeMy WebLinkAboutAgenda 11-19-19 Item 8-b - Fiscal Year 2019-20 Budget Amendment #3 1
ORD-2019-069
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 19, 2019
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2019-20 Budget Amendment #3
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Memorandum of Request
from Town of Chapel Hill
Fire Department
PURPOSE: To approve budget ordinance amendments for fiscal year 2019-20.
BACKGROUND:
Department of Social Services
1. The Orange County Department of Social Services (DSS) has received the following
revenue to their FY 2019-20 budget:
• Smart Start — The department has received an additional $6,000 in Smart Start
administrative funds.
• Juvenile Crime Prevention Council (JCPC) — JCPC has received notification
from the Department of Public Safety that the allocation of JCPC money will
increase by $51,157 with no increase in county match. These funds will be placed
in an unallocated account until the JCPC decides on the actual allocation of these
funds.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
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The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Department on Aging
2. The Orange County Department on Aging has received $7,500 in grant revenue from
Triangle J Council of Governments (TJCOG) to monitor and coordinate the area's Handy
Helpers programs for FY 2019-20. This budget amendment provides for the receipt of
these grant funds. (See Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Greater Chapel Hill Fire Service District
3. The Town of Chapel Hill provides fire protection services for the Greater Chapel Hill Fire
Service District. The Town of Chapel Hill Fire Department has requested the use of
$30,000 from the District's available fund balance for the purchase of personal protective
equipment (PPE) to further their cancer prevention program (See Attachment 3). With
this appropriation, approximately $19,000 remains available in the district's fund balance.
(See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Health Department
4. The Health Department is expecting additional funds of $39,584 for the Family Planning
program due to an increase in Title X funds. These federal funds pass-through the state
to local governments through this program. Funds received consistent with this
amendment will be used to increase services to uninsured patients. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1,
column 4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
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Animal Services
5. The Animal Services Department is requesting an additional appropriation of funds of
$8,821 to be used for temporary staffing needs at the Shelter for the care of seized dogs.
The department anticipates these costs will be offset by funds received in the
recoupment of these costs.
6. The Animal Services Department has received $17,720 of grant revenue from the Petrie
Foundation within the Spay/Neuter Fund, a special revenue funds outside of the General
Fund. These funds will be used toward Spay and Neutering services consistent with the
grant award.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Sheriff's Office
7. The Sheriff's Office has been awarded funds from the U.S. Department of Justice FY
2018 State Criminal Alien Assistance Program (SCAAP) in the amount of $27,861. The
FY 2019-20 Approved Budget included an anticipated award amount of $10,000, so this
budget amendment provides for the receipt of an additional $17,861. In June 2000, the
Sheriff's Office entered into an agreement with Justice Benefit, Inc. to secure appropriate
Federal financial assistance in recovering federal funds that are due to counties who
house federal inmates. This budget amendment provides for the receipt of the additional
$17,861. (See Attachment 1, column 6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these Budget Amendment items.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds in FY 2019-20 and
increases the General Fund by $130,923; increases the Fire District Fund by $30,000; and
increases the Spay/Neuter Fund by $17,720.
RECOMMENDATION(S): The Manager recommends the Board approve these budget
ordinance amendments for fiscal year 2019-20.
Attachment 1. Orange County Proposed 2019-20 Budget Amendment
The 2019-20 Orange County Budget Ordinance is amended as follows: 4
1.Social Services- 5.Ammal Services- 6 Sher'drsOfdce-
2.Deparimenton Aging 3 Fundealance receiptof funds fmm the
receipt of additional ecept of$7500 in appropriation of$30.000 4.Health Department- receipt of andapated US Department of
Encumbrance Budget as Am ended Smart Stan - receipt of additional recouped funds of Budget as Amended
Original Budget Budget as Amended grant revenue fmm the fmmavailablefundsin Jusdce Fv2018 State
Carry Forwards Through BOA#2-C Admi00 an addidofundsI Triangle J Council of the Greater Chaps!Hill Famiiyf$39,5g Funds $8,821;and grant Criminal Alien Through BOA#3
$6,000 and additlonal Govemmsnts Fire Service District of$39,584 avenue of$17,720 fran Assistance Program
JCPC funds of$51,157 rihe Pstne Foundation (SCARP)
General Fund
Revenue
Property Taxes $ 165,153,931 $ $ 165,153,931 $ 165,153,931 $ $ $ $ $ $ $ 165,153,931
Sales Taxes $ 25,372,861 $ $ 25,372,861 $ 25,372,861 $ $ $ $ $ $ $ 25,372,861
License and Permits $ 313,260 $ $ 313,260 $ 313,260 $ $ $ $ $ $ $ 313,260
Intergovernmental $ 18,278,612 $ $ 18,278,612 $ 18,715,885 $ 57,157 $ 7,500 $ $ 39,584 $ $ 17,861 $ 18,837,987
Charges for Service $ 12,704,833 $ $ 12,704,833 $ 12,754,465 $ $ $ $ $ 8,821 $ $ 12,763,286
Investment Earnings $ 415,000 $ 415,000 $ 415,000 $ 415,000
Miscellaneous $ 3,040,769 $ 3,040,769 $ 3,250,663 $ 3,250,663
Transfers from Other Funds $ 4,034,600 $ 4,034,600 $ 4,534,600 $ 4,034,600
Fund Balance $ 7,808,006 $ 7,808,006 $ 7,709,977 $ 7,709,977
Total General Fund Revenues $ 237,121,872 $ $ 237,121,872 $ 237,720,642 $ 57,157 $ 7,500 1$ $ 39,584 $ 8,821 $ 17,861 $ 237,851,565
Expenditures
Support Services $ 12,465,362 $ $ 12,465,362 $ 11,527,650 E $ $ $ $ $ $ 11,527,650
General Government $ 23,540,653 $ $ 23,540,653 $ 23,710,313 $ $ $ $ $ $ $ 23,710,313
Community Services $ 14,421,090 $ $ 14,421,090 $ 14,675,219 $ $ $ $ $ 8,821 $ $ 14,684,040
Human Services $ 40,822,906 $ $ 40,822,906 $ 41,560,868 $ 6,000 $ 7,500 $ $ 39,584 $ $ $ 41,613,952
Public Safety $ 26,643,096 $ $ 26,643,096 $ 27,038,827 $ 51,157 $ $ $ $ $ 17,861 $ 27,107,845
Education $ 111,279,115 $ 111,279,115 $ 111,279,115 $ 111,279,115
Transfers Out $ 7,949,650 $ $ 7,949,650 $ 7,928,650 $ 7,928,650
Total General Fund Appropriation $ 237,121,872 $ $ 237,121,872 $ 237,720,642 $ 57,157 $ 7,500 $ $ 39,584 $ 8,821 $ 17,861 $ 237,851,565
s E $ a E E E a a a a
Fire District Funds
Revenues
Property Tax $ 6,262,870 $ 6,262,870 $ 6,262,870 $ 6,262,870
Intergovernmental $ $ $ $
Investment Earnings $ 9,850 $ 9,850 $ 9,850 $ 9,850
Appropriated Fund Balance $ 40,000 $ 40,000 $ 40,000 $ 30,000 $ 70,000
Total Fire Districts Fund Revenue $ 6,312,720 $ $ 6,312,720 $ 6,312,720 $ 30,000 $ 6,342,720
Expenditures
Remittance to Fire Districts $ 6,312,720 $ $ 6,312,720 $ 6,312,720 $ 30,000 $ 6,342,720
Spay/Neuter Fund
Revenues
Charges for Services $ 27,000 $ 27,000 $ 27,000 $ 27,000
Intergovernmental $ 10,000 $ 10,000 $ 17,295 $ 17,720 $ 35,015
Miscellaneous $ 15,436 $ 15,436 $ 15,436 $ 15,436
Appropriated Fund Balance $ 19,290 $ - $ 19,290 $ 19,290 $ 19,290
Total Revenues $ 71,726 $ $ 71,726 $ 79,021 $ 17,720 $ 96,741
Expenditures
Operating $ 71,726 $ - $ 71,726 $ 79,021 $ 17,720 $ 96,741
Transfer to County Capital $ $ $ $
Total Expenditures $ 71,726 $ $ 71,726 $ 79,021 $ 17,720 $ 96,741
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Attachment 2 5
Year-To-Date Budget Summary
Fiscal Year 2019-20
General Fund Budget Summary
Original General Fund Budget $237,121,872
Additional Revenue Received Through
Budget Amendment#3 (November 19, 2019)
Grant Funds $179,228
Non Grant Funds $648,494
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances) $0
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures $98,029
Total Amended General Fund Budget $237,851,565
Dollar Change in 2019-20 Approved General
Fund Budget $729,693 Paul:
% Change in 2019-20 Approved General Fund increase a .50 FTE Navigator
Budget 0.31% position in Health Department
to 1.00 FTE thru FY 19-20
(BOA#1); increase a .75 FTE
Authorized Full Time Equivalent Positions Navigator position to 1.00
Original Approved General Fund Full Time FTE thru FY 19-20, and
Equivalent Positions 944.470 moves both temporary FTE
Original Approved Other Funds Full Time increases for these
Navigators from GF to Grant
Equivalent Positions 97.350 Fund (BOA #2)
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2019-20 1,041.820
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TOWN OF CHAPEL HILL
• . CHAPEL Nitl Fire Department
403 Martin Luther King Jr.Blvd.
�r Chapel Hill,NC 27514-5705
FIRE RESCUE phone(919) 968-2781 fax(919)932-2956
www.town4chapellvll.org
MEMORANDUM
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To: Paul Laughton, Deputy Director, Finance and Administrative Services, Orange County
From: Stacey Graves, Administrative Chief
Date: September 16, 2019
Subject: Request to draw$30,000 from Greater Chapel Hill Fire District fund balance
Cc: Matt Sullivan, Fire Chief
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The Chapel Hill Fire Department is requesting a$30,000 disbursement from the Greater Chapel
Hill Fire District fund balance. We are requesting these funds for the purchase of personal
protective equipment(PPE)to further-our cancer prevention program. The money, along with
other funds from the Town of Chapel Hill budget,will be utilized to purchase non-structural
firefighting response clothing so that our personnel will not be donning structural firefighting
gear on all calls. Recent research findings support the direction we are taking with the
acquisition of additional rescue gear.
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Please let me know what additional steps need to be taken on the part of the Town and our
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department to finalize this request.
If you need additional information please do not hesitate to contact me via e-mail
(s r avesatownofchapelhill.org) or phone(919-969-2005).
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