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HomeMy WebLinkAbout2019-817-E IT - MCCi Laserfiche contract amendmentNORTH CAROLINA ORANGE COUNTY CONTRACT AMENDMENT #1 THIS CONTRACT AMENDMENT ("Amendment") is made and entered into this 1st day of November, 2019 by and between ORANGE COUNTY (hereinafter referred to as "County") and MCCi, (hereinafter referred to as “Provider"). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated July 17, 2019 (internally designated as 2019-569-E), for the provision of services related to MS-SQL server upgrade, increase public portal size from Mid-size to Unlimited, and annual service for FY19-20; and WHEREAS, the County and Provider desire to modify the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration for the mutual covenants and agreements made in the Original Agreement and herein, the parties agree to amend the Original Agreement as follows: 1. The Original Agreement’s amount payable for upgraded support costs to support the current service contract before conversion is completed. The compensation outlined in Section 5(a) shall be revised as outlined below: Original Contract Contract Amendment Basic Services $ 20,140.00 $ 21,341.90 Service through 7/31/2020 18,741.80 19,696.25 Total $ 38,881.80 $ 41,038.15 Difference + $2,156.35 2. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY: PROVIDER: ______________________________ ___________________________ Bonnie Hammersley, County Manager Donny Barstow, President DocuSign Envelope ID: A03CD447-6867-4A71-94E5-B335CFBB6862  DocuSign Envelope ID:A03CD447-6867-4A71-94E5-B335CFBB6862 111CC i Laserfiche Order PRICING PROPOSAL PO Box 2235 Complete and return to: Tallahassee,FL32316 finance n-ccinnovations.com 850.701.0725 850.564.7496 fax Client Name.Orange County,NC Order Date: October 30,2019 Product Description: Qty. Cost Prorated for Approx. Total 9 Months ECM SOFTWARE LICENSING FOR AVANTE [.r] Laserfiche Avante Server for SOL Express -1 $1,500.00 N/A ($1,500.00) 0 Laserfiche Avante Server for M5 SQL 1 $5,000.00 N/A $5,000.00 © Laserfiche Avante Mids!zed Public Portal -1 $35,000,00 NIA ($35,000.00) Includes Weblink and 50 Retrieval Connections 0 Laserflche Unlimited Public Portal for Dual Processor Machine 1 $50,000.00 N/A $50,000.00 Includes Weblink and Unlimited Connections per Processor ECM Software Licensing Total $28,500.00 ANNUAL SOFTWARE SUPPORTISUBSCRIPTION-BASIC LSAP [, Laserfiche Avante Server for SQL Express -1 $315.00 $230.42 (5230.42) [J] Laserfiche Avante Server for MS SOL 1 $1,050.00 $7(ims $768.08 © Laserfiche Avante Midsized Public Portal -1 $7,350.00 $5,376.58 ($5,376.58) Includes Weblink and 50 Retrieval Connections 0 Laserfiche Unlimited Public Portal for Dual Processor Machine 1 $10,500.00 $7,680.82 $7,680.82 Includes Weblink and Unlimited Connections per Processor Annual Support Total $2,841.90 For budgetary purposes,the Client should include$11,550.00 in annual budget for renewal of the items quoted above. Please note that if you subscribe to MCCi's SLA or Training Center,additional user licenses may Increase the cost of these items at the time of your next annual renewal. Total Project Cost $21,341.90 All Quotes Expire in 30 Days Proration is based on order date of.II/0S/2019 and provided as an estimate Only. Client will use their Managed Services hours for assistance with installation and configuration of products listed. This completed farm will constitute as an order and will be In accordance with the terms and conditions of the existing contract between MCO and the Client. Pricing is valid for 30 days from date appearing on this order. MCCL will Invoice one hundred percent(t00%)of the software and support upon delivery of software. If services are Included,the balance of the total project will be invoiced upon completion of the proposed professional services,which may be broken up hased on the completion date of specific servlces. Sales tax will be included where applicable, Payment will be due upon receipt of an Invoice. Note: MCO will prorate the support of this additional software to be congruent with your current Laserfiche system's support(LSAP)dates,the purpose of which Is to align ail software with one support date so maintenance of your account is made easy. MCCI will bill for the actual amount of support,which maybe higher or lower than quoted. To ensure you are budgeting correctly for future renewals,please add the amount listed In the budgetary note above to your current budgeted renewal amount. Laserfiche software and help hies are provided electronically. If hard copy manuals or software Is desired,there is a$50 addRional charge. This well need to be requested. This is NOT art invol e, Please use this confirmation t*initiate your purchasing process, DocuSign Envelope ID:A03CD447-6867-4A71-94E5-B335CFBB6862 �cc j Support Renewal PRICING PROPOSAL P❑ Box 2235 Complete and return to: Tallahassee, FL 32316 financeo?mccin nova tions.com 850.701,0725 850.564.7496 fax Client Name:Orange County, NC Support Dates:8/1/2019-7/30/2020 Product Description: City. Cost Total ANNUAL SOFTWARE SUPPORT/SUBSCRIPTION-PREMIUM LSAP Q Laserfiche Avante Server for SQL Express 1 $472.50 $472.50 [.7f Laserfiche Record Management Module 1 $1,890.00 $1,890.00 Q Laserfiche Avante Full Named User 5 $157.50 $787.50 Includes Snapshot Email,and Workflow [1j Laserfiche Avante Web Access 5 $31.50 $157.50 Q Laserfiche Avante Starter Audit Trail 5 $15.75 $78.75 Q Laserfiche Avante ScanConnect 2 $52.50 $105.00 Q Laserfiche Avante Midsized Public Portal 1 $11,02S.00 $11,025.00 Q Managed Services for Laserfiche 1 $1,260.00 $1,260.00 Laserfiche Managed Services needs are estimated based on the cu rre n tsoftwore components provided herein:up to 30 hours. [� Training Center 50-99 Users 1 $3,920.00 $3,920.00 Annual Support Total $19,696.25 For budgetary purposes,the Client should include$19,696.25 in annual budget for renewal of the items quoted above. Please note that if you subscribe to MCO's SLA or Training Center,additional user licenses may increase the cost of these items at the time of your next annual renewal. Paid Inr oice#2 7489 712212029 ($29,696.25) Total Project Cost $0 00 All Quotes Expire in 30 Days This completed form will constitute as an order and will be in accordance with the terms and conditions of the existing contract between MCC! and the Client. Pricing is valid for 30 days from date appearing on this order. MCCi will invoice one hundred percent(100%)of the software and support upon delivery of software. If services are included,the balance of the total project will be invoiced upon completion of the proposed professional services,which may be broken up based on the completion date of specific services. Sales tax will be included where applicable. Payment will be due upon receipt of an invoice. Note: MCCi will prorate the support of this additional software to be congruent with your current Laserfiche system's support(LSAP)dates,the purpose of which is to align all software with one support date so maintenance of your account is made easy. MCCi will bill for the actual amount of support,which may be higher or lower than quoted. To ensure you are budgeting correctly for future renewals,please add the amount fisted in the budgetary note above to your current budgeted renewal amount. Laserfiche software and help Hiles are provided electronically. If hard copy manuals or software is desired,there is a$50 additional charge. This will need to be requested. This is NOT an invoice. Please use this confirmation to initiate your purchasing process.