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HomeMy WebLinkAboutAgenda - 04-17-2001-8eORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 17, 2001 Action Agenda Item No. $ - e SUBJECT: Contract with Oran a Count Racewa Inc. Kartwa DEPARTMENT: Emergency Management PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Contract INFORMATION CONTACT: Nick Waters, ext 3030 Mike Tapp, ext 3030 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel' Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To enter into a contract with Orange County Raceway Inc (Kartway) to provide EMS coverage at races and events. BACKGROUND; The County has contracted with the Kartway in past years to provide and ensure adequate emergency medical coverage at certain races and events. This is the same arrangement as in past years based on the type of event and the probability of injuries. This season, the Raceway will conduct approximately 13 events that require medical coverage. The coverage is provided at the basic EMT level with one ambulance and crew assigned to the events. The rate is $45 per hour while on duty at the event, plus 1-hour to cover travel to and from the event. Patients requiring treatment and transport are charged at the standard rate for those services. There is no County paramedic assigned to these events; however, one will respond at the request of the ambulance crew. FINANCIAL IMPACT: The rates charged cover all county cost, including the personnel, vehicle and indirect costs. RECOMMENDATION(S): The Manager recommends that the Board approve the Contract authorize the Chair to sign. STATE OF NORTH CAROLINA ORANGE COUNTY This Contract dated March 20, 2001, between Orange County Raceway, Inc., (the "Raceway") and the County of Orange (the "County") for joint and cooperative arrangements for the provision of emergency medical services at certain Raceway events. WITNESSETH WHEREAS, the County and the Raceway wish to cooperate and work jointly on matters of concern or interest; and WHEREAS, certain events at the Raceway bring spectators to Orange County to enjoy the events; and WHEREAS, the provision of adequate emergency medical care at such events is a matter of mutual concern and interest to the Raceway and the County; and WHEREAS, detailed joint and cooperative arrangements with respect to such events will mutually benefit the Raceway and the County; and WHEREAS, the County and the Raceway desire to provide such cooperative emergency medical care; NOW THEREFORE, in consideration of the premises and the mutual covenants and conditions set forth below, the County and the Raceway agree as follows: 1. The County agrees to provide and maintain emergency care personnel certified at the Emergency Medical Technician level and appropriate medical equipment far scheduled 2001 Raceway events as delineated in the Orange County Raceway 2001 Schedule. (Exhibit A). Additional coverage will be negotiated between the County and the Raceway at the time of need. 2. The County agrees to keep records of patients seen at the Raceway while covering Raceway events under this contract and, with the consent of the patient, to provide such records to the Raceway, upon its request. Data available to the County from the records of patients seen at the Raceway which is clearly not patient identifying may be provided to the Raceway, upon request of the Raceway and when appropriate. 3. The Raceway shall compensate the County for emergency medical services provided pursuant to this contract by paying to the County a sum based on a rate of $45.00 per hour per ambulance and crew for each event covered. These hours will include preparation and travel time of one (1) hour for each event plus the coverage time per event. The County shall submit an invoice for the services provided at each event within ten (10) business days of the event and payment by the Raceway shall be made within thirty (30) days of the invoice to the order of the County and mailed to Orange County Emergency Management, P. O. Box 8181, Hillsborough, N. C. 2727$. 4. The personnel providing the emergency services shall report to the Raceway at the time agreed upon by the Raceway and the County. 5. The contract maybe reviewed annually no later than February 1, and maybe renewed, modified, or amended at that time, or at any other time, upon the mutual written agreement of the parties. 6. This contract may be terminated at any time by either party by giving 90 days notice to the other party in writing. 7. if either party defaults in its obligations and does not cure such default within ten (10) days of receipt of notice of such default, the non-defaulting party may immediately terminate the contract. IN WITNESS WHEREOF, the parties hereto have duly and validly authorized and executed this contract as of this day of , 2001. ORANGE COUNTY RACEWAY, INC. Michael Hudson, President COUNTY OF ORANGE Stephen Halkiotis, Chair Attest: County Clerk Approved as to form: County Attorney 5 Exhibit A Delineated Events 2001 Orange County Raceway EMS Coverage Schedule DATE TIMES AT TRACK ESTIMATED HOURS EST COST March 3, 2001 10:00 - 22:00 13.0 S8S Apri17, 2001 10:00 - 21:00 12.0 S40 Apri127, 2001 09:00 - 21:00 13.0 S8S Apri12$, 2001 08:00 - 20:00 13.0 S8S April 29, 2001 08:00 - 20:00 13.0 S8S May S, 2001 10:00 - 21:00 12.0 S40 May 26, 2001 10:00 - 21:00 12.0 S40 June 16, 2001 10:00 - 21:00 12.0 S40 July 14, 2001 10:00 - 21:00 12.0 S40 August 11, 2001 10:00 - 21:00 12.0 S40 September 1, 2001 10:00 - 21:00 12.0 S40 September 29, 2001 10:00 - 21:00 12.0 S40 October 27, 2001 10:00 - 21:00 12.0 S40 Times shown aze estimates only. Estimated Hours include one hour travel time. Additional coverage may be arranged with a minimum of 72 hours of advance notice.