HomeMy WebLinkAboutAgenda - 04-17-2001-8dORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 17, 2001
Action Agenda
Item No. ~~
SUBJECT: Contract with OCR, Inc. (Orange County Speedway)
DEPARTMENT: Emergency Management PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Contract
INFORMATION CONTACT:
Nick Waters, ext 3030
Mike Tapp, ext 3030
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968.4501
Durham fi88-7331
Mebane 336-227-2031
PURPOSE: To enter into a contract with OCR, Inc. to provide Emergency Medical Service
coverage at events and races.
BACKGROUND: The County has contracted with the Raceway in the past to provide and
insure adequate Emergency Medical coverage at the races and events. The attached contract
as proposed is the same type agreement as in the past race sessions.
There are approximately 25 races or events scheduled this season that require coverage. The
coverage will. consist of two ambulances and two paramedics at each race. The ambulances
are staffed with Emergency Medical Technicians (EMTs) that are squad members and the
paramedics are county staff:
The charge rates for this coverage are based on overtime rate for EMT and Paramedics plus
equipment and indirect cost. The charges are $35 per hour for a Paramedic vehicle, $55 per
hour for an ambulance with paramedic, and $15 per hour for each additional EMT needed.
Charge rates also include a one hour per vehicle charge at the respective vehicle rate for travel
to and from the events.
FINANCIAL IMPACT: The hourly rates charged cover the personnel ,vehicles and indirect
costs to the county for providing the service.
RECOMMENDATION(S): The Manager recommends that the Board approve the Contract and
authorize the Chair to sign.
STATE OF NORTH CAROLINA
ORANGE COUNTY
This Contract dated February 15, 2001, between OCR, Inc. (the "Speedway") and
the County of Orange (the "County") for joint and cooperative arrangements for the
provision of emergency medical services at certain Speedway events.
WITNESSETH
WHEREAS, the County and the Speedway propose to work jointly on matters of
concern or interest; and
WHEREAS, certain events at the Speedway bring spectators to Orange County
to enjoy the events; and
WHEREAS, the provision of adequate emergency medical caze at such events is
a matter of mutual concern and interest to the Speedway and the County; and
WHEREAS, detailed joint and cooperative arrangements with respect to such
events will mutually benefit the Speedway and the County; and
WHEREAS, the County and the Speedway desire to provide such cooperative
emergency medical caze;
NOW THEREFORE, in consideration of the premises and the mutual_covenants
and conditions set forth below, the County and the Speedway agree as follows:
The County agrees to provide emergency caze providers certified at the
Emergency Medical Technician and/or Paramedic level for events at the Speedway
as outlined in the Orange County Speedway 2001 Schedule. (Attachment A)
2. The County agrees to provide one (1) response vehicle staffed with one (1)
Paramedic far the practice sessions and two ambulances staffed with a total of two (2)
Pazamedics and three (3) Emergency Medical Technicians for scheduled spectator
events. Additional coverage will be negotiated at the time of need.
3. The County agrees to keep records of patients seen at the Speedway while
covering Speedway events under this contract and, with the consent of the patient, to
provide such records to the Speedway, upon its request. Data available to the County
from the records of patients seen at the Speedway which is clearly not patient identifying
may be provided to the Speedway, upon request of the Speedway and when appropriate.
4. The Speedway shall compensate the Caunty for emergency medical services
provided pursuant to this contract by paying to the County a sum based on a rate of
$35.00 per hour per paramedic response vehicle, $55.00 per haur per paramedic
ambulance, and $15.00 per hour per additional EMT for each event covered. These hours
will include prepazation and travel time of one (1) hour for each event plus the coverage
time per event. The county shall submit an invoice for these events on a regulaz basis and
payment by the Speedway shall be made to the order of the County and mailed to Orange
County Emergency Management , P. O. Box 8181, Hillsborough, N. C. 27278.
5. The personnel providing the emergency medical services shall report to the
Speedway at the time agreed upon by the Speedway and the County.
d. The contract maybe reviewed annually no later than January 1, and may be
renewed, modified, or amended at that time, or at any other time, upon the mutual
written agreement of the parties.
7. This contract may be terminated at any time by either party by giving 90 days
notice to the other party in writing.
If either party defaults in its obligations and does not cure such default within
ten (10) days of receipt of notice of such default, the non-defaulting party may
immediately terminate the contract.
IN WITNESS WHEREOF, the parties hereto have duly and validly authorized
and executed this contract as of this day of , 2001.
OCR, INC.
By:
WILLIAM M. LAMM, Vice President and
Operations Manager
COUNTY OF ORANGE
Stephen Halkiotis, Chair, Board of County Commissioners
ATTEST:
County Clerk
Approved as to form:,
4
County Attorney
r
5
March 1S`b
March 17`h
March 31'`
April 12`h
Apri114`h
Apri128`"
May 10'"
May 12"'
May ~6`~
June 7th
June 23'd
June 30m
July 5`~
July 7"'
July 21'`
August 2nd
August 4m
August 25m
September 3'd
September 6`~
Orange County Speedway
2001 Racing Schedule
Open Practice
Season Opener
Race
Open Practice
Race
Race [ Goody's dash]
Open Practice
Race
Race
Open Practice
Race
Race
Open Practice
Race
Race
Open Practice
Race
Race
Labor Day Special
Open Practice
Attachment A
5 p.m. to 9 p.m.
7:30 start
7:30 start
5 p.m. to 9 p.m.
7:30 start
7:30 start
5 p.m. to 9 p.m.
7:30 start
7:30 start
S p.m. to 9 p.m.
7:30 start
7:30 start
5 p.m. to 9 p.m.
7:30 start
7:30 start
5 p.m. to 9 p.m.
7:30 start
7:30 start
7:30 start
S p.m. to 9 p.m.
4
Racing Schedule Continued
September S`h NASCAR PTS. Race 7:30 start
September 22"d Race 7:30 start
October 2°d Open Practice 5 p.m. to 9 p.m.
October 6`h Race 7:30 start
October 27`h Late Model Stock Race 7:30 start
6
October 2$`h 200 lap Stock & All Star Race 7':30 Start