HomeMy WebLinkAboutPRC meeting notes 080311 (2)
Quick Report
FROM: Parks and Recreation Council
SUBJECT: Monthly Meeting
DATE: August 3, 2011
LOCATION: Central Recreation Center
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MEMBERS PRESENT: Dickinson, Hobgood, Bagby, Vanhook, DeNijs, Carter
MEMBERS ABSENT: Hudson, Lee, Green
STAFF PRESENT: Stancil
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Beginning time of meeting: 6:36 pm
Report of the Chairs:
3a. The council discussed the upcoming goals, as well as the need to create an annual report and a
work plan for 2012 in coming months. The group agreed that the work plan and PARC goals should be
coordinated, and discussed the current goals and possible changes. Staff was asked to send a revised
draft based on the following comments prior to the next meeting:
Goal 1 – Keep as is, this should be a constant goal.
Goal 2 – Fold this into Goal 3, rewrite as one item (3.e?) focused on assisting in developing and
administering surveys for the Comprehensive P&R Master Plan (CPRMP).
Goal 3 – Rewrite to address role of PARC in the CPRMP and make the major goal for 2012; emphasis
on providing input on citizen feedback mechanisms, surveys, and serving as steering committee as plan
is developed. Change members to Full Council.
Goal 4 – keep as is for now
Goal 5 – modify to speak to interactions with not only municipal advisory groups, but other groups,
including Sportsplex (ask John Stock to provide an annual brief report) and other possible partners (“to
foster communication with other groups on potential collaboration”).
Goal 6 – Keep but expand to include renewed emphasis on possible reciprocal arrangements for
facilities with schools.
3b.The council discussed the potential applicant for a vacant position on the Council, and the
continued absence of member Clay Hudson, who had not returned attempts to communicate and has
not been present since February and has three straight unexcused absences.
Motion (Dickinson) to recommend that the BOCC remove Clay Hudson and make a new appointment
for Position #1 (Carrboro town) due to continued absence and lack of contact with Hudson. Second –
Bagby. Vote – unanimous. Staff asked to contact Carrboro P&R Director to see if some applicants for
their board might be available. Motion (Dickinson) to recommend appointment of Bryant Warren to
position 2 (Hillsborough Twp). Second -Vanhook. Vote - Unanimous.
Report of the Director: (Stancil)
4a – Twin Creeks Park Phase I (Jones Creek Greenway) – greenway trail opened on June 3. Signage
being finalized, some amenities and work continues.
4b - Scope of work being prepared for CPRMP, plan to solicit synthesizer and data collection
“consultant” soon using approved new funds. Hope to get plan effort underway beginning in
September/October. PARC to have major agenda item on this topic and game-plan for September.
Expect this to be major agenda item for several months beginning later this year.
Other – PARC to hold September 7 meeting at the Environment and Agricultural Center Conference
Room as a test case. Staff to make sure adequate notice is provided of location change.
HYAA – staff continuing to have discussions. Initial MOA concept was not approved by HYAA
Board.
Staff will visit Cabarrus County end of August to examine their programs and facilities.
Committee Reports:
5a – Friends Group - No news.
5b – New hope Creek Advisory Committee - Wait until new appointments and see if someone
is willing to serve.
Old Business: Bingham Township District Park - No new information, project is awaiting completion
of other priorities
Meeting adjourned at: 7:58 PM
Name of Notes Taker : David Stancil