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HomeMy WebLinkAboutDSS Board minutes 071612MINUTES ORANGE COUNTY BOARD OF SOCIAL SERVICES July 16, 2012 1 THE ORANGE COUNTY BOARD OF SOCIAL SERVICES MET ON MONDAY: July 16, 2012 at the Hillsborough Commons, Hillsborough, North Carolina. BOARD OF SOCIAL SERVICES MEMBERS PRESENT: Pat Garavaglia, Chair; Arthrell Sanders; Claire Millar; and Albert Williams. GUEST: None. BOARD OF SOCIAL SERVICES MEMBER ABSENT: Valerie Foushee. STAFF PRESENT: Nancy Coston, Director; Denise Shaffer, Assistant Director; Lindsey Shewmaker, Human Services Manager; and Joyce Lee, Business Officer. I. Call to Order and Introductions DSS Chair, Pat Garavaglia, called the meeting to order at 4:04 P.M. II. Board Comments None. III. Public Comments None. IV. Agenda Changes None. V. Action Items On a motion by Claire Millar the Board approved the Minutes of June 18, 2012. Arthrell Sanders seconded the motion. The motion was carried without dissent. VI. Items for Discussion and/or Decision 1. Southern Human Services Footprint Roger Waldon with Clarion Associates discussed future planning for the Southern Human Services complex. The firm is working with the Board of County Commissioners to determine plans for the site. In 2006, the Commissioners adopted a concept plan for the site. Mr. Waldon stated that much has changed since that plan was adopted and the county needs more space in the southern part of the county. The plan takes a long-term view of the site and is looking at the next twenty-five years. The county will have to cooperate with the Town of Chapel Hill to implement any plan. Mr. Waldon noted that the plan is not going to indicate which services will be sited at the location but will focus more on protected spaces, building locations and sizes, and parking sites. Part of the planning process involves soliciting feedback from county advisory boards as well as running public input sessions. Clarion Associates is scheduled to present a tentative plan to the Board of County Commissioners on August 21, 2012. A public meeting will be held on August 30, 2012 for neighbors and others interested in the site development. Mr. Waldon encouraged Social Services Board members to provide feedback during the planning process. MINUTES ORANGE COUNTY BOARD OF SOCIAL SERVICES July 16, 2012 2 Albert Williams asked how the relationship was between the county, the University of North Caroling at Chapel Hill and the Town of Chapel Hill. Mr. Waldon responded that the current relationship is very good. He added that Chapel Hill just finished its comprehensive plan, Chapel Hill 2020. Part of the plan is to concentrate development in certain locations instead of allowing sprawl. Nancy Coston added that there have been discussions about moving the Skills Development Center to this site. Mr. Waldon offered to bring back drawings when some are completed to share with the Board. Board members responded that they would like to see those drawings. 2. NC FAST Update Lindsey Shewmaker gave an update about NC FAST. The phase I counties are beginning to go live in the system and Orange County is hoping to avoid some of the problems faced by the pilot counties. Staff are meeting to work on a plan for implementing NC FAST and will share that with the Board at the August meeting. Nancy Coston added that staff are excited but expect the next year to be difficult as changes occur. Some staff may not be able to manage. 3. Director’s Report The preliminary findings for the Medicaid Transportation audit indicate no material findings. Serena McPherson should receive the credit for this, and has done a wonderful job managing this change. Nancy Coston is no longer the president of the North Carolina Association of County Directors of Social Services so she will not have to be as active in that group. She will still be the point person for Work Support Strategies. The Social Services Institute will be held on October 24th-26th in Raleigh. Claire Millar indicated she would like to attend. There is a disaster management drill scheduled for August 22, 2012. Agency staff will be taking part in the drill. Nancy Coston was reappointed to the Work Force Development Board. Sharron Hinton will also continue to have a role. There is a holiday coordination and planning meeting on July 30, 2012 at 2:00PM. Many clients have used their maximum allotment of CIP for the year. The agency will be working with its partners to try to assist these families in the event of a cold winter. 4. Executive Session On a motion by Claire Millar and seconded by Arthrell Sanders, the Board moved into Executive Session pursuant to GS§ 143 318.11(a)(6). VII. Announcements MINUTES ORANGE COUNTY BOARD OF SOCIAL SERVICES July 16, 2012 3 The next regular meeting is scheduled for Monday, August 20, 2012 at the Hillsborough Commons, 113 Mayo Street, Hillsborough, North Carolina at 4 PM. On a motion by Claire Millar and seconded by Arthrell Sanders, the Board adjourned their regular meeting at 5:45 pm. Submitted by Nancy Coston Director Pat Garavaglia Chair