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HomeMy WebLinkAboutABC Board minutes 111814 Orange County ABC Board Open Meeting Minutes Tuesday November 18, 2014 . Open Session 11/18/2014 Page 1 of 2 pages The Orange County ABC Board held its regular meeting on Tuesday, November 18, 2014 at 8:30 AM at the ABC Board Administrative Office 601 Valley Forge Road Hillsborough, N.C. These are the minutes of the Open Session. Present: Elizabeth Stuckey, Chair Gregg Jarvies, Vice Chair Rosa Tilley, Member Mike Lassiter, Member Tony DuBois, General Manager Keith Bagby, Member Angela Willoughby, Asst. GM Angel Neighbours, Board Secretary Absent: Mark Dorosin, B.O.C.C. Ron McCoy, Finance Officer Visitors: Michelle Moffitt, Group Benefits Consulting Call to order: at 8:31am a quorum was present and Ms. Stuckey, Board Chairman, called the regularly scheduled Board Meeting to Order. Ms. Stuckey read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor, returning profits to Law enforcement, Alcohol Education, and the County Fund while providing excellent service in customer friendly, modern and efficient stores. Ms. Stuckey read the Conflict of Interest Statement: The question was asked if anyone has a conflict of interest with respects to any matters on the agenda? Mr. Lassiter states he has a conflict of interest with agenda item #8, Health Insurance. Mr. Lassiter states he will recuse himself from this conversation and voting process. 1 Approval of the Open meeting Agenda: Ms. Tilley made a motion to approve the Open meeting agenda, Mr. Jarvies seconded the motion and the vote carried. 2 Meeting Minutes: The Open Session Meeting minutes for October 21, 2014 were presented. Discussion was held. Mr. Jarvies made a motion to accept the open session minutes, Ms. Tilley seconded the motion and the vote carried. 3 Minutes of Closed session: Closed session minutes from August 11, 2014, August 26, 2014 and September 16, 2014 were presented. Ms. Tilley made a motion to approve the closed session minutes, Mr. Bagby seconded the motion and the vote carried. 4 Consent Agenda: October 2014 a. Financial Reports: i. Comparative Statement of Net Assets ii. Comparative Revenue and Expenses for October 2014 and October 2013 iii Actual-to-Budget October 2014 b. October 2014 and Year-to-Date Retail Sales c. Statewide Sales Report Discussion was held. Mr. Jarvies made a motion to approve the November 2014 Consent Agenda, Ms. Tilley seconded the motion and the vote carried. Orange County ABC Board Open Meeting Minutes Tuesday November 18, 2014 . Open Session 11/18/2014 Page 2 of 2 pages 5 General Managers Updates: 1. Law Enforcement Report: This report is required by the NCABC. 2. Village Plaza Concept Plan Update: GM presented a news article from The Chapel Hill News that references the Village Plaza apartment project on Elliot Road. GM has spoken with the property management company about their plans during the project and Orange County ABC Board will be included in any meetings about the plans they are forming. 3. Risk policy Renewal and Review: This was tabled to the December meeting. 6 Chapel Hill North Project : a. Construction Update: The timeline for new store #3 in Chapel Hill North remains within the original contract completion date in early May. It also stays within the lease for the current space that expires June 30, 2015. The concrete foundation has been completed and the steel framing is in place. Rock continues to be encountered but is slowing as we get out of the ground. The process of removing poor soil and bringing in suitable soil continues and involves more cost for both steps of the process. The floor slab is slated for the end of November. b. Project balance sheet: One payment in the amount of $809.50 was made to Corley-Redfoot this month. A balance of $5,975.00 remains on their contract for architectural/project administration services. Total pre-construction-related expenses to date for the project are $72,759.93. A payment of $40,701.85 was made to S&S Building, general contractor for the construction of Store #3 on 10/16/2014. Payments to S&S Building to date total $341,138.96, representing 25.69% of their total contracted amount of $1,328,140. The Board received a forth change order for $15,578 for additional cost of rock removal. Total change orders to date for the project, pending and paid are $177,140, representing 15.39% of the original contracted amount. Total fees paid for testing and environmental services to date are $14,671.50. Other construction related expenses to date remain at $3,100.00. Total expenses on the project to date are $358,910.46. 7 Health Insurance Renewals: Mr. Lassiter recused himself from this topic as he is a recipient of ABC health insurance as a retiree. He did not participate in the discussion or vote on any motions. All Orange County ABC Board full-time employees and pre-65 retirees are currently on the same First Carolina Care Plan. Michelle Moffitt with Group Benefits Consulting presented renewal quotes from several health insurance companies all with similar benefits package. The renewals came in with increased rates from 12% to 31% over our current plan. It was noted that Mr. Bagby works for BCBS. He recused himself from discussion. Ms. Tilley made a motion to eliminate BSBC and United Health Care from the discussion as their costs far exceeded the other companies’ rates, Mr. Jarvies seconded the motion and the vote was 2-0 with Mr. Bagby not voting. Further discussion was held. As the conflict involving Mr. Bagby was resolved, he participated. Mr. Jarvies made a motion to stay with our current health insurance carrier, First Carolina Care with an increase of 12.31%. Ms. Tilley seconded the motion and the vote was 3-0. 8 Board Attorney: The Board Chair, Vice Chair and General Manager had previously met to review the applications for the board attorney position. There were 21 applications and that list was narrowed to 4 for further review by the whole board. Discussion was held concerning the 4 final applications. During the discussion the applicants were narrowed down further. Mr. Jarvies made a motion to enter into a contract to retain Christopher Willett of Beemer, Hadler, Willett PA. as the ABC Board Attorney. Mr. Lassiter seconded the motion and the vote carried. Orange County ABC Board Open Meeting Minutes Tuesday November 18, 2014 . Open Session 11/18/2014 Page 3 of 2 pages 9 Chamber of Commerce meeting update: The Chapel Hill- Carrboro Chamber of Commerce hosted a briefing to update communities about local projects, trends and development initiatives. Ms. Willoughby attended this meeting and presented to the board upcoming developments and trends for Orange County. 10:13 Rosa Tilley left the meeting 10 Board Goals: This Item was tabled to the December 16, 2014 Meeting 11 Board Comments: • Mr. Jarvies stated he would like to a send a formal invite for our Board meeting to Sheriff Blackwood. • Mr. Bagby would like a letter for employees informing them of our current increase on health insurance and add the increase of the other health plans we had to choose from 12 Closed Session: No Closed session occurred. At 10:34am Mr. Jarvies made a motion to adjourn, Mr. Bagby seconded the motion and the vote carried. Meeting adjourned. _________________________________ ______________________________ Chair’s Signature and Date Board Secretary’s Signature and Date