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HomeMy WebLinkAboutABC Board minutes 102114 Orange County ABC Board Open Meeting Minutes Tuesday October 21, 2014 . Open Session 10/21/2014 Page 1 of 2 pages The Orange County ABC Board held its regular meeting on Tuesday, October 21, 2014 at 8:30 AM at the ABC Board Administrative Office 601 Valley Forge Road Hillsborough, N.C. These are the minutes of the Open Session. Present: Elizabeth Stuckey, Chair Gregg Jarvies, Vice Chair Rosa Tilley, Member Mike Lassiter, Member Tony DuBois, General Manager Keith Bagby, Member Ron McCoy, Finance officer Angela Willoughby, Asst. GM Angel Neighbours, Board Secretary Absent: Mark Dorosin, B.O.C.C. Visitors: None Call to order: at 8:31am a quorum was present and Ms. Stuckey, Board Chairman, called the regularly scheduled Board Meeting to Order. Ms. Stuckey read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor, returning profits to Law enforcement, Alcohol Education, and the County Fund while providing excellent service in customer friendly, modern and efficient stores. Ms. Stuckey read the Conflict of Interest Statement: The question was asked if anyone has a conflict of interest with respects to any matters on the agenda? All present said nay. 1 Approval of the Open meeting Agenda: Ms. Tilley made a motion to approve the Open meeting agenda, Mr. Lassiter seconded the motion and the vote carried. 2 Meeting Minutes: The Open Session Meeting minutes for September 16, 2014 were presented. Discussion was held. Mr. Jarvies made a motion to accept the open session minutes with the approved changes, Ms. Tilley seconded the motion and the vote carried. 3 Consent Agenda: September 2014 a. Financial Reports: i. Comparative Statement of Net Assets ii. Comparative Revenue and Expenses for September 2014 and September 2013 iii Actual-to-Budget September 2014 b. September 2014 and Year-to-Date Retail Sales c. Statewide Sales Report Discussion was held Mr. Lassiter made a motion to approve the October 2014 Consent Agenda, Ms. Tilley seconded the motion and the vote carried. 4 General Managers Updates: 1. Law Enforcement Report: This report is required by the NCABC. 2. Village Plaza Concept Plan and Road sign Agreement: GM presented a rendering and layout of the proposed project at Village Plaza. He also presented an agreement for a pylon sign to be placed on the corner of 15/501 and Elliot Road, recently approved by the Town of Chapel Hill. 3. Benefits Letter: A copy of the benefits letter from the Board that was sent out with the first paycheck of the new fiscal year. The letter explained the new retention benefit policy (which replaced the longevity policy) and additional 401K benefits. Orange County ABC Board Open Meeting Minutes Tuesday October 21, 2014 . Open Session 10/21/2014 Page 2 of 2 pages 5 Chapel Hill North Project : a. Construction Update: The new timeline for the new store #3 in Chapel Hill North has been extended another 30 days because of the issues early on in the construction. The timeline remains within the original contract completion date in early May. It also stays within the lease for the current space that expires June 30, 2015. The concrete foundation has been started and is 75% complete. The next step is the road work on Perkins Drive and also utility work on the site followed by the structural steel. Rock continues to be encountered at every turn slowing the process and incurring more cost for removal. b. Project balance sheet: Two payments were made to Corley Redfoot, the architectural firm, totaling $1552.50. A balance of $6725.00 remains on their contract for architectural/project administration services. A payment of $105,942.05 was made to S&S Building, general contractor for the construction of Store #3 on 9/19/2014. Payments to S&S Building to date are $300,437.11. The Board received a third change order for $5471.00 for additional cost of rock removal. Total change orders to date for the project, pending and paid are $161,462. The total contract amount with S&S Building is $1,312,462. Other construction-related expenses to date remain at $3100.00. Total expenses on the project to date are $303,537. 6 Customer Service Shops: Customer Service shop results were presented and discussed. Staff would like any additional feedback and comments from the Board on Customer Service Shops. Also, would like to hear of any encounters of Board members and friends who shop our stores. 9:30am Rosa Tilley left the meeting. 7 Governors Initiative: The Governor’s Initiative to reduce underage drinking was unfunded by the legislature and we expect to be contacted about ways we can help in this area. We anticipate they will need funding and we need to have an idea of how we will respond. Discussion was held Mr. Jarvies stated he wanted it on record, the Board is open to help fund the prevention of underage drinking. More discussions will be held as the Governor extends the plans of how he wants the project to be funded. 8 Board Goals: The Finance Officer presented background statistical information on revenue and profit trends as requested by the Board. The purpose of the presentation was to advise the Board as to historical sales trends based on five years of audited Board financials. The background information was useful in helping the Board to assess future Board Goals and in developing a five-year capital improvement plan. Discussion was held and there was input from each Board member on Board goals for 2015. Suggestions included: • Opening the new Chapel Hill North store • Looking into possible options for the Village Plaza store • Investigating economic development within Orange County and possible future store sites • Getting information from realtors, the Chamber of Commerce and Town and County Economic Development offices and Waterstone • Increase funding for grants and/or Orange County • Employment Development plan • Reviewing the process for employee evaluations • Creating a Strategic Plan and/or long-range Capital Improvement Plan • Reviewing the ABC web site • Hiring a Board attorney • Reviewing our risk and loss provisions • Review the special order system Orange County ABC Board Open Meeting Minutes Tuesday October 21, 2014 . Open Session 10/21/2014 Page 3 of 2 pages 9 Closed Session: No Closed session occurred. At 10:47am Mr. Jarvies made a motion to adjourn, Mr. Bagby seconded the motion and the vote carried. Meeting adjourned. _________________________________ ______________________________ Chair’s Signature and Date Board Secretary’s Signature and Date