HomeMy WebLinkAboutABC Board minutes 091614
Orange County ABC Board
Meeting Minutes
Tuesday September 16, 2014
.
Open Session 9/16/2014 Page 1 of 2 pages
The Orange County ABC Board held its regular meeting on Tuesday, September 16, 2014 at 8:30 AM at
the ABC Board Administrative Office 601 Valley Forge Road Hillsborough, N.C. These are the minutes of
the Open Session.
Present: Elizabeth Stuckey, Chairman Gregg Jarvies, Vice Chair
Rosa Tilley, Member Mike Lassiter, Member
Tony DuBois, General Manager Keith Bagby, Member
Ron McCoy, Finance officer Angel Neighbours, Board Secretary
8:37am Mark Dorosin, B.O.C.C. Liaison joined the meeting
Absent: None
Visitors: Chris Willett (Closed Session)
Call to order: at 8:26am a quorum was present and Ms. Stuckey, Board Chairman, called the
regularly scheduled Board Meeting to Order.
Ms. Stuckey read the Mission Statement: The Mission of the Orange County ABC Board and
our employees is to serve our locality responsibly by controlling the sale of spirituous liquor,
returning profits to Law enforcement, Alcohol Education, and the County Fund while providing
excellent service in customer friendly, modern and efficient stores.
Ms. Stuckey read the Conflict of Interest Statement: The question was asked if anyone has a
conflict of interest with respects to any matters on the agenda? All present said nay.
1 Approval of the Open meeting Agenda: Ms. Tilley made a motion to approve the Open meeting
agenda, Mr. Bagby seconded the motion and the vote carried.
2 Meeting Minutes: The Open Session Meeting minutes for August 26, 2014 were presented.
Discussion was held. Mr. Jarvies made a motion to accept the open session minutes with the
approved changes, Ms. Tilley seconded the motion and the vote carried.
3 General Managers Updates:
1. Law Enforcement Report: This report is required by the NCABC.
2. Carrboro Roof: The roof at the Carrboro store has damage that needs to be repaired. The
current lowest estimate cost is $4070.00
4 Chapel Hill North Project :
a. Construction Update: The timeline for the new store #3 in Chapel Hill has been extended 30
days due to issues earlier in the construction process. The timeline remains well within the original
contract completion date in early May. It also stays within the lease for the current space that
expires June 30, 2015. The concrete foundation has been started and is 75% complete. The next
step is the road work on Perkins drive as well as utility work on the site followed by structural
steel.
b. Project balance sheet: No payments were made to Corley Redfoot this month. A balance of
$8225.00 remains on their contract for architectural/project administration services. A payment of
$71,325.77 was made to S&S Building for the construction of store # 3. We received a change order
for $20,295.00 for the additional removal and replacement of unsuitable building soils.
Orange County ABC Board
Meeting Minutes
Tuesday September 16, 2014
.
Open Session 9/16/2014 Page 2 of 2 pages
5 Consent Agenda: August 2014
a. Financial Reports:
i. Comparative Statement of Net Assets
ii. Comparative Revenue and Expenses for August 2014 and August 2013
iii Actual-to-Budget August 2014
b. August 2014 and Year-to-Date Retail Sales
Discussion was held Mr. Jarvies made a motion to approve the September 2014 Consent Agenda,
Mr. Lassiter seconded the motion and the vote carried.
6 Retaining an attorney: Discussions were held. Ms. Tilley made a motion to a keep Kim Steffan as
the Boards attorney for Perkins Drive, Mr. Jarvies seconded the motion. The board also decided to
appoint a sub-committee to prepare an outline of a job description for a Board attorney and
advertise the opening. Mr. Lassiter made a motion that Ms. Stuckey and Mr. Jarvies be named as
the members of the sub-committee, Ms. Tilley seconded the motion, and the vote carried.
7 Input from the Board on operational changes: Mr. Jarvies would like to focus on Board Goals,
Capital improvements, Risk Management and a 3 year plan. It was suggested that the Board
promote the contributions it makes the community in education, law enforcement, and alcohol
and substance abuse treatment. Ms. Stuckey would like to see the policies manual updated on the
website.
9:41 Mr. Dorosin left the meeting
8 At 9:42 am Mr. Jarvies made a motion to go into Closed Session in accordance with N.C. G.S. 143-
318.11 (personnel matters), Ms. Tilley seconded the motion and the vote carried.
9:42am Chris Willett joined the meeting. Orange County ABC Board retained Mr. Willett to
provide advice on a personnel matters.
9 At 10:57 am Ms. Tilley made a motion to return from closed session, Mr. Lassiter seconded the
motion and the vote carried.
10:59 Ms. Tilley left the meeting.
• Mr. Lassiter made a motion that Mr. Dubois receive a 5% pay increase for the period from
July 1 to Sept 16th (78 days). The amount he will be paid will not, if it were extrapolated over a
year, exceed the amount the Clerk of Court for Orange County is paid ($93,578.00). The car
allowance should be taken into account but not the cell phone reimbursement. Mr. Bagby
Seconded the motion and the vote carried.
• Mr. Lassiter made a motion that starting September 17, 2014, Mr. Dubois’s salary be
$85,842.00, plus the car allowance. The cell phone remains a reimbursable expense. Mr. Bagby
seconded the motion. Mr. Jarvies opposed the motion. The motion carried 2 to 1.
At 11:05 am Mr. Lassiter made a motion to adjourn, Mr. Bagby seconded the motion and the vote
carried.
Meeting adjourned.
_________________________________ ______________________________
Chair’s Signature and Date Board Secretary’s Signature and Date
Orange County ABC Board
Meeting Minutes
Tuesday September 16, 2014
.
Open Session 9/16/2014 Page 3 of 2 pages