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HomeMy WebLinkAboutABC Board minutes 082614 Orange County ABC Board Meeting Minutes Tuesday August 26, 2014 . Open Session 8/26/2014 Page 1 of 3 pages The Orange County ABC Board held its regular meeting on Tuesday, August 26, 2014 at 8:30 AM at the ABC Board Administrative Office 601 Valley Forge Road Hillsborough, N.C. These are the minutes of the Open Session. Present: Elizabeth Stuckey, Chairman Gregg Jarvies, Vice Chair Rosa Tilley, Member Mike Lassiter, Member Tony DuBois, General Manager Keith Bagby, Member Ron McCoy, Finance officer Angel Neighbours, Board Secretary Mark Dorosin, B.O.C.C. Liaison Absent: None Visitors: Mike Hammersley, Corley Redfoot Rose Satterfield, Stewart & Satterfield Call to order: at 8:28am a quorum was present and Ms. Stuckey, Board Chairman, called the regularly scheduled Board Meeting to Order. Ms. Neighbours Board Secretary, Swore in the two new Board Members, Mike Lassiter and Keith Bagby Gregg Jarvies nominated Rosa Tilley for Vice Chair, Ms. Tilley declined. Ms. Tilley nominated Gregg Jarrvies for Vice Chair, Mr. Lassiter seconded and the vote carried. Ms. Stuckey read the Mission Statement: The Mission of the Orange County ABC Board and our employees is to serve our locality responsibly by controlling the sale of spirituous liquor, returning profits to Law enforcement, Alcohol Education, and the County Fund while providing excellent service in customer friendly, modern and efficient stores. Ms. Stuckey read the conflict of Interest Statement: The question was asked if anyone has a conflict of interest with respects to any matters on the agenda? All present said nay. 1 Approval of the Open meeting Agenda: Ms. Tilley made a motion to approve the Open meeting agenda, Mr. Jarvies seconded the motion and the vote carried. 2 Meeting Minutes: The Open Session Meeting minutes for June 18, 2014 were presented. Discussion was held. Ms. Tilley made a motion to accept the open session minutes, Mr. Jarvies seconded the motion and the vote carried. Meeting Minutes: The Closed Session Meeting minutes for June 18, 2014 were presented. Discussion was held. Mr. Jarvies made a motion to accept the closed session minutes, Ms. Tilley seconded the motion and the vote carried. Meeting Minutes: The Open Session Meeting minutes for August 11, 2014 were presented. Discussion was held. Mr. Jarvies made a motion to accept the open session minutes with changes made during discussion, Ms. Tilley seconded the motion and the vote carried. 3 Recurring Board topics were presented, no changes at this time. Orange County ABC Board Meeting Minutes Tuesday August 26, 2014 . Open Session 8/26/2014 Page 2 of 3 pages General Managers Updates: 1. Law Enforcement Report: This report is required by the NCABC. 2. Completed sale of 122 Hwy 70 East. The sale was completed for the old office and warehouse at 122 Hwy 70 East in Hillsborough with net proceeds of $313,220. 3. Carrboro Air Conditioning: The cost to replace the air conditioning at the Carrboro store will be $14,755. 4. Document Shredding: We are offering the opportunity to all Board employees to bring in any documents they would like to have shredded by Aug 29th. We are limiting it to 2 liquor size boxes and it is open to all employees and Board members. 4 Chapel Hill North Project update: Mike Hammersley with Corley Redfoot Architects reports that the Perkins Drive project has run into some issues. There has been a tremendous amount of unsuitable soil uncovered on the site that has made it necessary to have dirt to be trucked in to create a stable base for the concrete pad. A French drain has been installed underground to carry ground water away from the building pad. The town also decided that they want the storm drain system moved into the right of way instead of its existing place. The requirements were put in after all of the approvals and the project was put out for bid. AT&T has a line that runs on the property and has caused delays as it has to be dug up by hand to avoid severing the line. The cost for the first change order related to these items is $135,696. 5. Draft Audit: Rose Satterfield presented the 2013/2014 Budget to the board. She stated that all financials were in order. No mistakes were found during the audit and all management cooperated with the audit. 6. Budget Amendment: Mr. Jarvies made a motion to transfer the change in net positon/retained earnings from fiscal year 2014 ($624,517) from the Board’s operation account with Suntrust Bank to the Board’s capital account with Community One Bank, Ms. Tilley seconded the motion and the vote carried. Mr. Jarvies made a motion for the Board to pay the balance of the construction loan outstanding/debt service with Community One Bank ($1,069,002.32) with funds held by the Board in the capital account at Community One Bank, Ms. Tilley seconded the motion and the vote carried Mr. Jarvies approved the balance of the budget amendment as set out. (See attached), Ms. Tilley seconded the motion and the vote carried. 7. Consent Agenda: June 2014 a. Financial Reports: i. Comparative Statement of Net Assets ii. Comparative Revenue and Expenses for June 2014 and June 2013 iii Actual-to-Budget June 2014 iiii Actual-to-Budget year to date b. June 2014 and Year-to-Date Retail Sales Discussion was held Mr. Jarvies made a motion to approve the June 2014 Consent Agenda, Mr. Lassiter seconded the motion and the vote carried. Orange County ABC Board Meeting Minutes Tuesday August 26, 2014 . Open Session 8/26/2014 Page 3 of 3 pages Consent Agenda: July 2014 a. Financial Reports: i. Comparative Statement of Net Assets ii.Comparative Revenue and Expenses for July 2014 and July 2013 iii Actual-to-Budget July 2014 b. July 2014 and Year-to-Date Retail Sales Discussion was held Ms. Tilley made a motion to approve the July 2014 Consent Agenda, Mr. Jarvies seconded the motion and the vote carried. 8 Board Comments: Mr. Jarvies stated he would like to look at operation changes. Ms. Stuckey stated she would like the Board to discuss retaining an attorney. 9 At 10:18 am Mr. Jarvies made a motion to go into Closed Session in accordance with N.C. G.S. 143- 318.11 ( personnel matters), Ms. Tilley seconded the motion and the vote carried. 10 At 11:41 am Mr. Bagby made a motion to return from closed session, Mr. Lassiter seconded the motion and the vote carried. Mr. Jarvies made a motion that the Board would seek legal guidance and would bring the findings to the September 16, 2014 Board meeting, Mr. Bagby seconded the motion and the vote carried. At 11:53pm Mr. Bagby made a motion to adjourn, Mr. Lassiter seconded the motion and the vote carried. Meeting adjourned. _________________________________ ______________________________ Chair’s Signature and Date Board Secretary’s Signature and Date