HomeMy WebLinkAboutABC Board minutes 052014 Orange County ABC Board
Meeting Minutes
Tuesday May 20, 2014
The Orange County ABC Board held its regular meeting on Tuesday, May 20, 2014 at 8:30 AM in the
ABC Boardroom at 601 Valley Forge Rd Hillsborough,N.C.These are the minutes of the Open Session.
Present: Keith Cook,Chairman John Link Jr, Vice Chair
Elizabeth Stuckey,Member Tony DuBois,General Manager
Ron McCoy,Finance Officer Gregg Jarvies,Member
Angel Neighbours,Board Secretary Rosa Tilley, Member
Absent Mark Dorosin,B.O.C.C. Liaison
Visitors: None
Call to order:at 8:38am a quorum was present and Mr. Cook, Board Chairman, called the regular
scheduled Board Meeting to Order.
Mr. Cook read the Mission Statement: The Mission of the Orange County ABC Board and our
employees is to serve our locality responsibly by controlling the sale of spirituous liquor,
returning profits to Law enforcement, Alcohol Education,and the County Fund while providing
excellent service in customer friendly,modern and efficient stores.
Mr.Cook read the conflict of Interest Statement:The question was asked if anyone has a conflict
of interest with respects to any matters on the agenda? All present said nay.
1 Approval of the Open meeting Agenda: Mr. Link made a motion to approve the Open meeting
agenda,Ms. Tilley seconded the motion and fife vote carried.
2 Meeting Minutes: The Open minutes for April 15, 2014 were presented. Discussion was held. Ms.
Stuckey made a motion to accept fire open session minutes,Mr.Jarvies seconded the motion and fire
vote carried
3 Consent Agenda:April 2014
a. Financial Reports:
i.Comparative Statement of Net Assets
ii Comparative Revenue and Expenses for April 2014 and April 2013
iii Actual-to-Budget April 2014
Is.Apri12014 and Year4o-Date Retail Sales
Discussion was held Mr. Link made a motion to approve the April 2014 Consent Agenda, Mr.
Jarvies seconded Cite motion and the vote carried.
4 Project balance sheets for properties:(601 Valley Forge Rd and Lot 2,Perkins Drive): Balance
sheets are prepared each month for the Boards review
5 General Managers Updates:
1.Law Enforcement Report:This report is required by the NCABC.
2 Chapel Hill North: Scheduling a ground breaking was discussed. A decision was made to have a
groundbreaking after our June 2014 Board Meeting.
3 Parking Agreement: An Access and parking agreement with the Town of Hillsborough was
discussed.The Town requested to have access to 8 parking spaces at 122 Hwy 70 Hillsborough,
Open Session 5/20/2014 Page 1 of 3 pages
Orange County ABC Board
Meeting Minutes
Tuesday May 20, 2014
N.C. Monday through Friday between the hours of 6am-7 30 pm. Ms. Stuckey made a motion to
accept lire agreement,Ms. Tilley seconded the motion and the vole carried
6 Employee Retention: General Manager, Mr. DuBois presented a new longevity policy that would
include all Orange County ABC Board employees. Discussion was held.Ms. Stuckey made a motion
to approve the new policy and the name change to Employee Retention Benefit(see attached jar new
policy),Mr.Jarvies seconded the motion and the vote carried.
7 Law Enforcement Grant:The Orange County ABC Board has budgeted$130,000 for law
enforcement.The funds will be allocated as following:
Orange County Sheriff's Dept. $86,000
Chapel Hill Police Dept. $20,000
Carrboro Police Dept. $16,000
Hillsborough Police Dept. $ 6,000
ONC Police Dept. $ 2,000
Discussion was held.Mr.Link made a motion to approve the allocation for Law Enforcement
Funds,Ms.Stuckey seconded lite motion and the vote carried.
8 Alcohol Educations Grants: There were eight grant request received and one add on from Orange
County Emergency services. The Orange County ABC Board has budgeted $156,550 for the Alcohol
Education and Rehabilitation Funding.The funds will be allocated as following
Chapel HiNCarrboro Schools $45,300
Orange County Schools $38,500
El Centro Hispano $10,000
Carpe Diem $12,000
El Futuro $22,000
Orange County Drug Court $20,000
Lutheran Services $ 39000
Mental Health Orange Co $ 59000
Orange Co EMS $ 750
Discussion was held Mr. Link made a motion to approve lite allocation for Alcohol Education and
Rehabilitation,Mr. Jarvies seconded the motion and the vote carded
9 Budget Discussion and Approval: Discussion was held. Ms.Stuckey made a motion to approve the
proposed budget will, adjustments to grant funding, Mr. Link seconded the motion and tire vote
carried Final approval will be at the June 2014 Board meeting.
10 Board Comments:None
11 Closed Session-No closed session needed.
10:12am Mr.Jarvies made a motion to adjourn,Ms.Stuckey seconded the motion arid file vote carried.
Meeting adjourned.
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haiTrE Signature and Date Board Secretary's Signature aid Date
Open Session 5/20/2014 Page 2 of 3 pages
Orange County ABC Board Policy and Procedure Manual
Employee Retention Benefit
The Employee Retention Benefit is intended to reward employees for continued loyal
employment with the board and is based on years of service.
Employee Retention Pay Schedule:
Employee Retention Scale
FT PT
1 Year 0.50% $50
2Years 0.75% $75
3Years 1.00% $300
4 Years 1.25% $125
5-9 years 1.50% $150
10-14Years 2.25% $225
15-19 Years 3.00% $300
20-24 Years 3.75% $375
25 Years plus 4.50% $450
<500 hours
Eligibility for the first Year employee:
Any employee who starts on or before June 15' is eligible for the Employee Retention
Benefit and anyone hired after that date is not eligible until the following year.
Eligibility after the first year:
All part time employees who work 500 hours or more and all Full Time employees are
eligible for their applicable Retention Benefit level based on length of service.
Completed Years of Service:
A completed year is a calendar year and any part of a month more than 15 calendar days
qualifies as a full month of service.
Annual Salary/Wages:
Salary/wages include all pay eamed through salaries and wages received during the period
December 151 of the prior year through November 30" of the current year. The only types of
payment not included in the calculation is:
➢ Prior year retention benefit payment
➢ Lump Sum Check if applicable
Separation:
Retention pay is not pro-rated or paid when employees separate during the year.
The Employee Retention Benefit pay will be included in the first pay period of December.
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