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HomeMy WebLinkAboutHPC minutes 092210Historic Preservation Commission Minutes September 22, 2010 Page 1 MEETING SUMMARY HISTORIC PRESERVATION COMMISSION September 22, 2010 MEMBERS PRESENT: Todd Dickinson, Leonard Vogel, Alice Remini, Steve Rankin, Statler Gilfillen and Tom Allison MEMBERS ABSENT or EXCUSED: Terri Russ GUEST PRESENT: STAFF: Rich Shaw and Tina Moon, Department of Environment, Agriculture, Parks and Recreation ITEM #1: CALL TO ORDER Chair Dickinson called the meeting to order at 7:05 p.m. ITEM #2: ROLL CALL Dickinson asked Moon to conduct the roll call; all six HPC members were in attendance. ITEM #3: INTRODUCTIONS OF GUESTS/VISITORS None. ITEM #4: CONSIDERATION OF ADDITIONS TO AGENDA None. ITEM #5: APPROVAL OF MINUTES a. August 25, 2010 Remini noticed a few typos in the minutes and requested corrections. Vogel motioned to approve the August 25, 2010 minutes as corrected. Rankin seconded the motion. The HPC unanimously approved the minutes from the August 25, 2010 meeting. ITEM #6: REPORTS a. Design Standards, Ordinance and Rules of Procedure Staff provided a brief update on the design standards and related materials including their current status on the consent agenda for the BOCC’s October 5th meeting. Staff to notify the Chair if it appears that the Design Standards may be pulled from the consent agenda and that someone from the HPC should attend the meeting to participate in the presentation and/or be available for questions. b. Preparation for Local Landmark Candidate Moon reported that Jay Miller had submitted an application to consider the Murphey School for Local Landmark status and that the application appears to be complete. Moon will prepare a staff report for the October HPC meeting to assist the HPC in determining whether to accept the application. Accepting the application is the first step in the designation process. Staff explained the materials in the HPC’s packet were included as a refresher for remembering what Mr. Miller had submitted as Part 1 of his application. Moon also suggested that members may wish to visit the site prior to the meeting, but should avoid getting into a lengthy conversation with Mr. Miller about his project. (Mr. Miller has extended an invitation for members and staff to visit the site.) c. Changes to Advisory Boards Minutes & Quick Reports Staff provided a quick summary of the BOCC’s recent review of county advisory boards. The HPC will continue to prepare the traditional minutes for review and approval at the subsequent meeting, but the content may become more concise. Historic Preservation Commission Minutes September 22, 2010 2 d. Stabilization Efforts Staff shared photos of the stabilization work at the Blackwood Farm; a new roof and gutter system has been installed on the house and the large hay barn has been repaired. Dickinson questioned the engineering design of the new cable system intended to prevent the clerestory section of the barn from spreading. Dickinson and Gilfillen discussed different approaches for holding the clerestory knee walls in, while permitting the hayloft grapple hook to move back and forth along its overhead tracks. e. Membership Dickinson asked if there is a list of previous HPC members so that current members could identify people they would feel comfortable contacting personally and whom they could encourage to apply once again. Staff to research and produce list at future meeting. f. Unified Development Ordinance Staff provided updates on the Unified Development Ordinance. g. Other – Historic Resources near Mebane Members reviewed a map showing inventory sites near the city limits and ETJ for Mebane. ITEM #7: PUBLIC HEARINGS None. ITEM #8: ITEMS FOR DECISION a. Approval of Draft Letter Congratulating Hillsborough for Preserve America Community Status Members recognized the efforts of the Alliance for Historic Hillsborough in having Hillsborough named a Preservation America Community and asked staff to prepare a letter of congratulations to review at the next meeting. Members unanimously approved the draft memo included in their packets and directed staff to mail it to the staff at the Alliance. b. Annual Report to BOCC with Work Plan Advisory boards will be required to submit annual reports to the BOCC beginning in November. Reports will include the board’s mission statement, a brief summary of the board’s accomplishments for the year and an outline of what the board hopes to accomplish during the next year. The BOCC will review the reports during its winter retreat. Staff included a copy of the annual report form in the packets along with a copy of the Cultural Resources Objectives from the 2030 Comprehensive Plan and a table prepared for internal use as part of a review of implementing the 2030 Comprehensive Plan. Members used the table to begin to fill out the form. Staff to prepare a draft version of the form for refinement and approval at the HPC’s October meeting. c. Order of Business for Meetings (follow up from last meeting) While reviewing the HPC’s policy documents, part of the process for approving the new Design Standards, staff noticed that the HPC agenda format had strayed slightly from the order of business outlined in the Rules of Procedure. Staff suggested that the HPC consider reverting back to the order of business outlined in the Rules of Procedure. Members voted to change the order of business at HPC meetings to be consistent with the Rules of Procedure at the August meeting. The September meeting was the first opportunity to use the new agenda format. Remini made a motion that the HPC follow the order of business outlined in the Rules of Procedure, the agenda format used for the September meeting. Gilfillen seconded the motion. The HPC voted unanimously. ITEM #9: DISCUSSION ITEMS a. Beginning Brainstorming session regarding the updated County Scenic Corridor Map The HPC discussed ways to present the updated County Scenic Corridor Map to the Planning Board and, perhaps more important, what to do with the information. Members agreed that it would be useful for the HPC Historic Preservation Commission Minutes September 22, 2010 3 to offer some suggestions on potential way(s) to protect the corridors, and that discussion on different tools is needed. Members suggested including scenic corridors as an “issue” as part of the HPC’s Annual Report/Work Plan under the section on “What are the concerns or emerging issues your board has identified?” ITEM #10: INFORMATIONAL ITEMS (handouts at meeting) ITEM #11: ADJOURNMENT Allison motioned to adjourn the meeting at 9:00 p.m. Gilfillen seconded the motion. Next meeting scheduled for October 27, 2010.