HomeMy WebLinkAboutAgenda - 04-03-2001-8f
~ ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 3, 2001
Action Agenda
Item No. ~-~ ^.
SUBJECT: Bid Award: Two Fabric Covered Buildings for Solid Waste Operations
DEPARTMENT: Purchasing/
- Solid Waste
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Bid Tabulation
Related Matter Previously Considered at
Regular Meeting of November 1, 200p
INFORMATION CONTACT:
Pam Jones, 245-2652
Gayle Wilson, 96_8-2885
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel HIII 9fi8-0.501
Durham 68$-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a bid for the acquisition and installation of two fabric covered
buildings to enhance the current open-air recycling pad operations at the Orange County landfill.
BACKGROUND: In FY 1999-00, the County's drop-off and commercial glass recycling programs
were brought in-house to save money and to eliminate unreliable service, missed collections, and
poor record keeping on the part ofi the contractors who to that point had been carrying out these
programs. These recycling materials are now being processed on and around an open-air concretE
slab constructed specifically to accommodate these programs. In the first year of in-house
operations, there was an increase of about 43 percent in the volume of materials recycled.
Funds were included in the approved FY 2000-01 Solid Waste/Landfill Operations Enterprise Fund
budget to construct a shelter for the recycling processing and to provide additional concrete pad
space. The shelter would minimize the difficult working conditions that Solid Waste Management
employees often face because of the operation's exposure to the wind, cold, sun, and rain.
Enclosing the processing area would limit the blowing of plastics and aluminum cans, as well as
some of the contaminants contained within the materials, such as paper. At the lower level of the
recycling pad, the processed materials are currently handled with a skid steer loader (bobcat). The
current pad area provides insufficient maneuvering area for this machine as it loads the processed
materials.
On November 1, 2000, the Board approved a modification to the existing Class A Special Use
Permit for the recycling operations area that permits:
• construction of two buildings (6,120 square feet) on the existing 7,500 square foot
recycling pad
• construction of an additional 1,250 square feet of concrete pad contiguous to the existing
pad
storage of an additional six roll-off containers on the site
Following approval of the SUP modification, staff from the Purchasing and Solid Waste
Departments collaborated to develop detailed specifications that were designed to address
Orange Caunty's needs with regard to the buildings. As specified, these consist of:
• a steel frame with anti-corrosion treatment
• fabric roof system with a 15 year warranty
• roll up doors on either end
• the ability to roll-up the sides for ventilation
• light, fixtures
The buildings are designed so that they can be relocated and reused elsewhere at the landfill if
future operations for construction and demolition waste handling are conducted on the portion of
the site now used for recycling.
An extensive search was conducted for potential bidders. Proposals were sent to four vendors.
The bid was advertised on the County's Internet Site. One bidder responded to the bid call.
Bids were evaluated by staff. Shelters, Inc. of Badin Lake, North Carolina submitted the lowest
responsible bid that was responsive at a cost delivered and constructed of $96,291.
FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $96,291.
The FY 2000/01 Solid Waste/Landfill Operations budget included an allocation of $98,800 to
carry out this project, so there are adequate funds available to cover the award of this bid.
RECOMMENDATION(S): The Manager recommends that the Board award the bid to Shelters,
Inc. of Badin Lake, North Carolina, in the amount of $96,291; and authorize the Purchasing
Director to execute the necessary paperwork.
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BID TABULATION
BID #1222
FABRIC COVERED BUILDINGS
BID FOR: FABRIC COVERED BUILDING
CLOSING DATE;__ March,15, 2001
CLOSING TIME: 3:00 PM
BID AWARDED TO:
BID PRICE:
BUDGETED AMOUNT:
VENDOR 72' X 50' TRUSS
ARCH FABRIC
COVERED
BUILDING 72' x 35' TRUSS
ARCH FABRIC
COVERED
BUILDING
TOTAL BID
SHELTERS, INC $50,862.00 $45,429.00 $9fi,291.00