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HomeMy WebLinkAbout2019-742-E Arts - Carrboro Elementary arts grant DocuSign Envelope ID: F91 CE8F7-37AE-4D5A-AED4-B1 E2AED21 F77 'I ORANGE COUNTY ARTS COMMISSION September 26, 2019 Jennifer Halsey Carrboro Elementary School 400 Shelton St Carrboro, NC 27510 GRANT AWARD LETTER Fiscal Year 2020 Grant Category NGrassroots Arts Program ❑Artist Project Grant Program Funding Source NNorth Carolina Arts Council ❑Orange County Award $1635.17 Date July 1, 2019 End Date June 30, 2020 OCAC Report Due Monday,July 13, 2020 Project Title Carrboro Elementary 201912020 Cultural Arts Programming Stipulations ^^DS NGrantee must spend 1635.17 on the hiring of multicultural artists specified in the J� grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https://artsorange.org/grants/grantee-resources os NGrantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C.Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee-resources oS NThe Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition,the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred)to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 1 kmurray@orangecountync.gov DocuSign Envelope ID: F91 CE8F7-37AE-4D5A-AED4-B1 E2AED21 F77 0 o f^*,as � North �■ ■� + Carolina Arts ORANGE COUNTY ARTS COMMISSION ���� �/� Council it �+ G o u EMT Y Y S 2019-20 GRANT AGREEMENT ' r ` .40■' Fifty years ��klAl C551 qM t■■ ♦ ■■r ❑fleodership THIS AGREEMENT, entered into this 1 day of October, 2019, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Carrboro Elementary School ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand six hundred thirty five dollars and seventeen cents ($ 1635.17) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID: F91 CE8F7-37AE-4D5A-AED4-B1 E2AED21 F77 A. Implementation. The Project implementation shall take place between July 1, 2019 and June 30, 2020. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 13, 2020. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1635.17 to the Grant Recipient. 6. Publicity A. Acknowled eg ment. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org_/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: F91 CE8F7-37AE-4D5A-AED4-B1 E2AED21 F77 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission." ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred)to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: F91 CE8F7-37AE-4D5A-AED4-B1 E2AED21 F77 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at htip://www.oran eg countygc. og v/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: F91 CE8F7-37AE-4D5A-AED4-B1 E2AED21 F77 initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient DocuSigned by: 10/3/2019 tf+�� key,Principal Date For and on behalf of Orange County Government DocuSigned by: WA A, h*KAt,V'Sb-, 10/10/2019 4 f&TT&Pifnersley, County Manager Date 5 Revised July 2018 DocuSign Envelope ID: F91 CE8F7-37AE-4D5A-AED4-B1 E2AED21 F77 Orange County Arts Commission Powered by Submittable [� Organization Name Carrboro Elementary School 06/03/2019 Lynn Weller 2019-20 Grassroots Arts id. 13265060 Program Grant Application 117 W. Main Street Suite C-1 Carrboro, North Carolina 27510 NC United States 919-452-2272 lynnweller@gmail.com Original application 06/03/2019 APPLICANT Please tell us about your organization. INFORMATION Mailing Address of 400 Shelton St, Carrboro, NC 27510 Organization How did you hear Word of mouth about our grant program? Did you or a No representative of your orgnanization attend one of our grants training sessions? Nature of Arts Education Provider Organization Schools Only: If you Yes are requesting funds for teaching artists, performing artists, or artists-in-residence, are you booking the artist(s) through The ArtsCenter's Arts in Schools Program? DocuSign Envelope ID: F910E8F7-37AE-4D5A-AED4-B1E2AED21F77 Organization Carrboro Elementary School (CES) is a community-based Pre K-5th Description grade school that has been serving students for over 50 years. The school has an English-Spanish dual-language program and uses arts programming to enhance multicultural learning and to introduce students to art forms and performance from around the world. The arts are important to CES. All students attend art and music once a week for 45 minutes each. In music, students sing, move, listen, play instruments, and compose. Grade levels perform musical selections in assemblies and at year-end performances. This past winter our 2nd graders performed "A Trip to the Tropics" featurng songs in English, Fijian and Spanish and each student had a speaking part. All 4th and 5th graders have the opportunity to learn songs before school and participate in the singing at the Carrboro Town Hall Tree Lighting event. In art class, students use paint, drawing materials, clay, fibers, and mixed media and study both artists and types of art. In our extra- curricular theater program, 4th and 5th graders have created and produced full-length theatrical productions for the past nine years, including "The Little Mermaid" in 2017, an original production in 2018 called "A Night of Grimm and Other Fairy Tales," and in 2019 "Mary Poppins" involving 145 student participants. The school community and PTA provide impressive support every year, giving close to $2,400 in donations and services toward the production in 2019. Furthermore, our art/theater teacher runs a 24-hour play festival for 5th graders and a popular musical theater camp for 4 weeks during the summer. Arts programming at CES enjoys broad support from the administration, staff, families, and the PTA. The PTA works to ensure that arts programming is funded; in 2017 they donated half of the cost for new theater lights. PTA volunteers coordinate the school's cultural arts performances and the Reflections Cultural Arts Contest. During FY19-20, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 566001004 Organization http://ces.chccs.kl2.nc.us Website Authorizing Official's Ms. Jillian LaSerna Name Authorizing Official's Principal DocuSign Envelope ID: F91 CE8F7-37AE-4D5A-AED4-B1 E2AED21 F77 Authorizing Official's 919-968-3652 Phone Authorizing Official's jlaserna@chccs.k12.nc.us Email Applicant Race White Free and Reduced 33% Lunch Percentage Financial Overview 06dbe622-4ee2-41 fa-84e3-353e308e1589.xlsx Organizational Financial Statements financial_report_for 2017-2018_year.pdf Budget_for 2018-2019_year.pdf draft_Budget_Report_for 2019-2020.pdf Deficit/Surplus The surplus in 2017/2018 was due to the School Fair fundraiser exceeding expectations and an additional raffle of a high dollar donated item. The 2018/2019 deficit is due to the fundraising surplus from the prior year. PROJECT/PROGRAMTell us about your project or program INFORMATION Title of Grant Carrboro Elementary 2019/2020 Cultural Arts Programming Request Grant Amount $2,000 Requested Is the person in Yes charge of this program or project different from the Authorizing Official? Project Director Lynn Weller Name Project Director Title PTA Cultural Arts Representative Project Director 211 Wild Oak Ln, Carrboro NC 27510 Street Address Project Director 919-606-0836 Phone Project Director lynnweller@gmail.com Email DocuSign Envelope ID: F910E8F7-37AE-4D5A-AED4-B1E2AED21F77 What are you A specific program or project requesting funding for? Project/Program Carrboro Elementary School will host three performers/groups during Summary the 2019/2020 school year, reaching 485 students. Performances will feature multiple art forms including music, theater and performance art. Project Start Date September 1, 2019 (no earlier than July 1, 2019) Project End Date (no June 1, 2020 later than June 30, 2020) Project Goals 1. Provide three high-quality arts experiences to all 485 (approximately) students. 2. Introduce students to a range of art forms including music, performance art, and theater. 3. Feature a diverse group of performers and stories from around the world that complement our school's multicultural programming. Cirruculum and Carrboro Elementary adheres to the North Carolina Standard Course Enrichment of Study for guidance in curriculum standards and all of the artists we have chosen align closely with our curriculum objectives. For example, an essential outcome in the State arts curriculum is K.CRA Understand global, interdisciplinary, and 21st century connections with music. Both Kim So Rah and Sonia de los Santos will help CES fulfill the objective of having students recognize the relationships between music and concepts from other areas of the world. The Mike Wiley performance will tie in with the NC Social Studies Standards. In particular, 3.H.2 Use historical thinking skills to understand the context of events, people and places. Using Mike Wiley's narrative performance of events in U.S. history and the study guide he provides, teachers will be able to guide students in drawing parallels between contemporary issues and their historical origins. Audience Description 491 total students (2018/2019 school year) - total number and percentage of school population White: 267 54% Black: 24 .05% Hispanic: 153 31% Asian: 17 .03% American Indian: 3 .006% Multi: 27 18 % Male: 249 51% Female: 242 49% ESL: 96 20 % Free & Reduced Lunch - estimated 33% DocuSign Envelope ID: F91 CE8F7-37AE-4D5A-AED4-B1 E2AED21 F77 Location Description All shows will take place in Carrboro Elementary School's school auditorium. This location is ADA compliant. Artist Description For the 2019/2020 school year, we chose three artists. In the fall we will host Korean percussionist Kim So Ra who plays the hour-glass shaped, twoheaded drum known as janggu. Kim So Ra explores new rhythmic concepts with traditional Korean instruments and we chose her as an artist because this is a unique opportunity for our students to learn more about Korean music and culture. Next we will host acclaimed actor and playwright Mike Wiley, who will shine a light on key events and figures in African-American history. Mr. Wiley will perform his show"Jackie Robinson: A Game Apart" for our 3rd - 5th graders and they will get a glimpse of Jackie Robinson's life during an era of segregation in our country. Three years ago, Mr. Wiley performed for our older students, and we are excited to bring him back for a new group of students. CES would like to carry on this tradition so that all of our students get to see at least one of Mr. Wiley's shows during their time at our school. Finally, we will host Sonia de los Santos for her show"La Golondrina: A Musical Journey," a concert reflecting her experiences growing up in Mexico and moving to another country, learning about other cultures, and connecting to her own heritage. This show will tie in well with our dual-language curriuclum and be appreciated by our multicultural school population. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 2000 amount you will pay the multicultural artists with the funds you receive from this grant? How will the All three performances will be a part of the school day and all project/program be students will get a chance to attend (when age appropriate). publicized and Teachers will receive information about upcoming performances and promoted to reach a study guide in the weeks before the performance. Performances intended will be written about in the CES newsletter which is electronically participants? delivered to all parents in our school community and will include the NCAC and OCAC logos and funding credit lines. How will you After each performance, we will send teachers an online survey, evaluate the success created by the ArtsCenter, to assess student interest, the of the program? appropriateness of the material, areas for improvement, and to collect student and teacher comments. DocuSign Envelope ID: F91 CE8F7-37AE-4D5A-AED4-B1 E2AED21 F77 PROJ ECT/PROGRAM Please fill out the charts below with your project's expenses and BUDGET income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. NOTE FOR Only requests for program/project funds need to submit a PANELISTS program/project budget. Requests for operating funds should be evaluated using the organization's financial docs submitted under "Organization Information." Project Expense 51 c5de7c-42eb-4b08-af19-215e4f7b8e90.xlsx Project Income c7e33040-a265-4bfb-ad4b-b2efee7be625.xlsx Resumes of artists/administrators EPawlowskiResume.pdf Deb_Cox_Resume_2018.doc Board of Directors List CES_PTA Executive_Committee_18_19_-_Google_Docs.pdf IRS Tax Exemption Publicity Samples CES_Newsletter May_2019.pdf Work Samples Video Sample: n/a External Link Letters of support (optional)