HomeMy WebLinkAboutAgenda 10-15-19 Item 8-b - Fiscal Year 2019-20 Budget Amendment #2 1
ORD-2019-035
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 15, 2019
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2019-20 Budget Amendment #2
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget, grant, and capital project ordinance amendment for fiscal year
2019-20.
BACKGROUND:
Department of Social Services
1. The Orange County Department of Social Services (DSS) has received the following
revenue for its FY 2019-20 budget:
• Foster Care Donations — receipt of an additional $7,622 in donations and fees
for foster care and adoption programs in the DSS Client Services Fund, outside of
the General Fund.
• Home and Community Care Block Grant (HCCBG) — Increase of HCCBG
funds awarded for In-Home Aide Services managed by DSS, resulting in
increases in revenue and expense by $4,340.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
2
Animal Services
2. Orange County Animal Services has received notification of a $40,000 grant award from
the Petco Foundation for a three year grant period. These funds will be used to support
the department's working barn cat program, an important component of the County's
Community Spay & Neuter program. This budget amendment provides for the receipt of
these grant funds, and establishes the following Grant Project Ordinance: (See
Attachment 1, column 2)
Petco Foundation Grant($40,000) - Project# 71380
Revenues for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Petco Foundation Grant Funds $0 $40,000 $40,000
Total Project Funding $0 $40,000 $40,000
Appropriated for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Petco Foundation Grant $0 $40,000 $40,000
Total Costs $0 $40,000 $40,000
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Library Services
3. Orange County Library Services has received the following revenues for its FY 2019-20
budget:
• Library Services and Technology Act (LSTA) Grant — receipt of $3,500 from
LSTA for Health and Wellness Grant.
• Friends of the Library and NC IDEA Donations — Donations received from
Friends of the Library and the Libraries as Entrepreneurial Learning Centers (NC
IDEA) for continued Diversity, Equity and Inclusion training and conferences for
staff, resulting in increases in revenue and expense by $6,836.
This budget amendment provides for the receipt of these additional revenues. (See
Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
3
Asset Management Services — Capital Project Ordinance
4. During an inspection of the Sheriff's Office building, Asset Management Services (AMS)
found potential organic growth in the Information Technology room. AMS retained
Environmental Solutions Group (ESG) to perform air and surface sampling, and organic
growth was found. The room was immediately contained and no access allowed.
The necessary repair and reconstruction of the closet will occur over the Thanksgiving
weekend to allow time to switch all services over to temporary equipment, remove the
contaminated equipment and materials, deliver equipment to a cleaning facility, and then
reconstruction services will be performed. The HVAC unit will be replaced as part of this
remediation, due to the HVAC unit being the cause of the moisture. This unit is oversized
and is not dehumidifying the cooled air before introducing it into the space. The new unit
will be designed within dehumidification and sized appropriately for the space and heat
load produced by the equipment within the room.
Since this project was not anticipated as part of the Capital Investment Plan, staff
recommends that the funds totaling $53,471 be approved for new financing for the repair
and reconstruction of the Sheriff's Office IT room, and establishes the following Capital
Project Ordinance:
Sheriff's Office Remediation Project($53,471) - Project# 10077
Revenues for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Alternative Financing $0 $53,471 $53,471
Total Project Funding $0 $53,471 $53,471
Appropriated for thisproject:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Sheriff's Office Remediation $0 $53,471 $53,471
Total Costs $0 $53,471 $53,471
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
County Capital Projects — Technical Amendment
5. The Approved FY 2019-24 Capital Investment Plan (CIP) included $525,000 in FY 2019-
20 funding within the Facility Accessibility and Security Improvements project. Of this
amount, $371,000 was to be debt financed and $154,000 was to be Pay-As-You-Go
(PAYG) funding. The $154,000 is for elevator modernization work at the Whitted
Building. Instead of using PAYG funding, this work will be included in the Fall 2019
financing package. This technical budget amendment provides for this change in
funding, reduces the appropriation from fund balance in the General Fund, and amends
the following Capital Project Ordinance: (See Attachment 1, column 4)
4
Facility Accessibility and Security Improvements - Project# 30001
Revenues for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Alternative Financing $790,050 $154,000 $944,050
From General Fund $274,000 ($154,000) $120,000
Total Project Funding $1,064,050 $0 $1,064,050
Appropriated for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
Equipment $55,000 $0 $55,000
Professional Services $38,750 $0 $38,750
Construction $970,300 $0 $970,300
Total Costs $1,064,050 $0 $1,064,050
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Health Department
6. The Orange County Health Department requests the following amendments:
• Formerly Incarcerated Transitions (FIT) Program: The department identified
$4,836 in revenue from a Duke Endowment grant given specifically for the FIT
Program that remained unspent as of June 30, 2019. This amendment re-
appropriates these monies from Fund Balance to be used in the current fiscal year
for project support and department supplies.
• United Way Grant — Family Success Alliance (FSA): Originally approved in
Budget Amendment #1 on September 3, 2019, this amendment moves the grant
from the General Fund for monitoring into the Multi-Year Grant Fund, and
establishes the following Grant Project Ordinance: (See Attachment 1, column 5).
(Note: Budget Amendment #1 also temporarily increased a current 0.50 FTE
Navigator position to a 1.0 FTE position in the Family Success Alliance program
for FY 2019-20. These funds will also be used to temporarily increase a 0.75 FTE
Navigator position to a 1.0 FTE position for FY 2019-20).
United Way Grant—FSA ($31,809) - Project# 71134
Revenues for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
United Way Grant Funds $0 $31,809 $31,809
Total Project Funding $0 $31,809 $31,809
Appropriated for this project:
Current FY 2019-20 FY 2019-20
FY 2019-20 Amendment Revised
United Way Grant $0 $31,809 $31,809
Total Costs $0 $31,809 $31,809
5
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these Budget Amendment items.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds in FY 2019-20 and
decreases the General Fund by $166,297; increases the Grant Project Funds by $71,089;
increases the DSS Client Services Fund by $7,622; and increases the County Capital Projects
Fund by $53,471.
RECOMMENDATION(S): The Manager recommends the Board approve these budget, grant,
and capital project ordinance amendments for fiscal year 2019-20.
Attachment 1. Orange County Proposed 2019-20 Budget Amendment
The 2019-20 Orange County Budget Ordinance is amended as follows: 6
1.Social Services- Amendment n reduces 5.Health Department-
receipt of additional 3 Library Services- the Fund Balance re-appropriate unspent
2.Animal Services- appropriation and FY 18-19 FIT Program
foster Care donations c p o a$ receipt of LSTA grant
ei t ! 40,000 Transfer from the funds of$4,836;and
and fees of$7,622 re lulls o!$3,500;and
Encumbrance Budget as Amended Pelw Foundation Grant General Fund by ove United Way Grant Budget as Amended
Original Budget Budget as Amended wit the IDS Client a Donations totaling
Carry Forwards Through BOA#1-B services Fund;and ward to support the $6,836 from the Friends $1 sa,000 due to a runes of$31,ao- Through BOA#2
add ftionaI HCCBG funds department's working of the Library and NC change in funding from received in FY 19-20
of
$4,340 for Iri-Home apartment
cat program IDEA PAYG funding to debt from the General Fund
Aid Services financing for the W hilted to the Mufti-Year Grant
Building elevator Fund
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General Fund
Revenue
Property Taxes $ 165,153,931 $ $ 165,153,931 $ 165,153,931 $ $ $ $ $ $ 165,153,931
Sales Taxes $ 25,372,861 $ $ 25,372,861 $ 25,372,861 $ $ $ $ $ $ 25,372,861
License and Permits $ 313,260 $ $ 313,260 $ 313,260 $ $ $ $ $ $ 313,260
Intergovernmental $ 18,278,612 $ $ 18,278,612 $ 18,719,854 $ 4,340 $ $ 3,500 $ $ (31,809) $ 18,695,885
Charges for Service $ 12,704,833 $ $ 12,704,833 $ 12,704,833 $ $ $ $ $ $ 12,704,833
Investment Earnings $ 415,000 $ 415,000 $ 415,000 $ 415,000
Miscellaneous $ 3,040,769 $ 3,040,769 $ 3,243,827 $ 6,836 $ 3,250,663
Transfers from Other Funds $ 4,034,600 $ 4,034,600 $ 4,034,600 $ 4,034,600
Fund Balance $ 7,808,002 $ 7,808,006 $ 7,859,141 $ (154,000) $ 4,836 $ 7,709,977
Total General Fund Revenues $ 237,121,872 $ $ 237,121,872 $ 237,817,307 $ 4,340 1$ $ 10,336 1$ (154,000) $ (26,973)1$ 937,651,010
Expenditures
Support Services $ 12,465,362 $ $ 12,465,362 $ 11,400,650 $ $ U$ 10,336
$ $ $ 11,400,650
General Government $ 23,540,653 $ $ 23,540,653 $ 23,710,313 $ $ $ $ $ 23,710,313
Community Services $ 14,421,090 $ $ 14,421,090 $ 14,675,219 $ $ $ $ $ 14,675,219
Human Services $ 40,822,906 $ $ 40,822,906 $ 41,573,165 $ 4,340 $ $ $ (26,973) $ 41,560,868
Public Safety $ 26,643,096 $ $ 26,643,096 $ 26,969,195 $ $ $ $ $ 26,969,195
Education $ 111,279,115 $ 111,279,115 $ 111,279,115 $ 111,279,115
Transfers Out $ 7,949,650 $ $ 7,949,650 $ 8,209,650 $ (154,000) $ 8,055,650
Total General Fund Appropriation $ 237,121,872 $ $ 237,121,872 $ 237,817,307 $ 4,340 $ $ (154,000) $ (26,973) $ 237,651,010
Grant Project Fund
Revenues
Intergovernmental $ 144,765 $ 144,765 $ 442,012 $ 31,809 $ 473,821
Charges for Services $ 65,000 $ 65,000 $ 65,000 $ 65,000
Transfer from General Fund $ 57,043 $ 57,043 $ 57,043 $ 57,043
Miscellaneous $ $ $ 40,000 $ 40,000
Transfer from Other Funds $ $ $
Appropriated Fund Balance $ 4,421 $ - $ 4,421 $ 4,421 $ 4,421
Total Revenues $ 271,229 $ - $ 271,229 $ 568,476 $ - $ 40,000 $ - $ - $ 31,809 $ 640,285
Expenditures
Electric Vehicle Charging Stations $ $ 147,247 $ 147,247
Support Services $ - $ - $ - $ 147,247 $ - $ - $ - $ - $ - $ 147,247
Pelco Foundation Grant-Animal Services $ $ $ $ 40,000 $ 40,000
Community Services $ - $ - $ - $ - $ - $ 40,000 $ - $ - $ - $ 40,000
Senior Citizen Health Promotion(Wellness) $ 141,464 $ - $ 141,464 $ 141,464 $ 141,464
United Way-FSA-Health(Multi-Yr) $ $ $ $ 31,809 $ 31,809
Outreach Literacy Time to Read-Library $ 94,765 $ 94,765 $ 94,765 $ 94,765
Human Services $ 236,229 $ - $ 236,229 $ 236,229 $ - $ - $ - $ - $ 31,809 $ 268,038
EM Performance Grant $ 35,000 $ 35,000 $ 35,000 $ 35,000
Local Reentry Council Grant-CJRD $ $ 150:000 1 1$ 150,000
Public Safety 1$ 35,000 1$ - $ 35,000 1$ 185,000 1$ - $ - $ - $ - $ -1$ 185,000
Total Expenditures $ 271,229 $ - $ 271,229 $ 568,476 $ - $ 40,000 1$ - $ - $ 31,809 1$ 640,285
DSS Client Services Fund
Revenues
Intergovernmental $ $ $ 20,480 $ 20,480
General Government $ $ $ 24,940 $ 7,622 $ 32,562
Transfer from Grant Projects $ $ $ $
Total Revenues $ - $ - $ - $ 45,420 $ 7,622 $ - $ - $ - $ - $ 53,042
Expenditures
General Assistance $ $ 45,420 $ 7,622 $ 53,042
t
Attachment 2 7
Year-To-Date Budget Summary
Fiscal Year 2019-20
General Fund Budget Summary
Original General Fund Budget $237,121,872
Additional Revenue Received Through
Budget Amendment#2 (October 15, 2019)
Grant Funds $133,867
Non Grant Funds $493,300
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances) $0
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures $98,029
Total Amended General Fund Budget $237,651,010
Dollar Change in 2019-20 Approved General
Fund Budget $529,138 Paul:
% Change in 2019-20 Approved General Fund increase a .50 FTE Navigator
Budget 1 0.22% i position in Health Department
to 1.00 FTE thru FY 19-20
Authorized Full Time Equivalent Positions (BOA#1); increase a .75 FTE
Navigator position to 1.00
Original Approved General Fund Full Time FTE thru FY 19-20, and
Equivalent Positions 944.470 moves both temporary FTE
Original Approved Other Funds Full Time increases for these
Equivalent Positions 97.350 Navigators from GF to Grant
Total Approved Full-Time-Equivalent
Fund (BOA #2)
Positions for Fiscal Year 2019-20 1,041.820