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HomeMy WebLinkAbout2019-733-E Arts - Hillsborough Arts Council Last Fridays arts grant DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC �i G ORANGE COUNTY ARTS COMMISSION September 26, 2019 Torey Mishoe Hillsborough Arts Council 102 N. Churton St. Hillsborough, NC 27278 GRANT AWARD LETTER Fiscal Year 2020 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $733.78 Date July 1, 2019 End Date June 30, 2020 OCAC Report Due Monday,July 13, 2020 Project Title Hillsborough's Last Friday Art Walk Stipulations ❑Grantee must spend $0 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at L https://artsorange.org/grants/grantee-resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee-resources os X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition,the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred)to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 1 kmurray@orangecountync.gov DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC 0 o f^*!M� North �■ ■� + Carolina Arts ORANGE COUNTY ARTS COMMISSION '��� �/� Council it �+ G o u EMT Y Y S 2019-20 GRANT AGREEMENT ' r ` �' Fifty years ��klAl C551 qM t■■ � ■■r ❑fleodership THIS AGREEMENT, entered into this 1 day of October, 2019, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Hillsborough Arts Council ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed seven hundred thirty-three and seventy-eight ($ 733.78) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC A. Implementation. The Project implementation shall take place between July 1, 2019 and June 30, 2020. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 13, 2020. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $733.78 to the Grant Recipient. 6. Publicity A. Acknowled eg ment. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission." ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.m/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at htip://www.oran eg countync. og v/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient UocuSigned by: 10/4/2019 sosEE oessEaaeE. -�cutive Director Date For and on behalf of Orange County Government �ocu5igned by: �6lnJVUl. pu�KALYS 10/9/2019 0637994B755E477.. —junty Manager Date 5 Revised July 2018 DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC Orange County Arts Commission Powered by Submittable [� Organization Name Hillsborough Arts Council 06/03/2019 by Torey Mishoe in 2019-20 Grassroots Arts id. 13265011 Program Grant Application 102 N. Churton St. Hillsborough, North Carolina 27278 NC United States 9196432500 director@hillsboroughartscouncil.org Original application 06/03/2019 APPLICANT Please tell us about your organization. INFORMATION Mailing Address of 102 N. Churton St. Organization Hillsborough, NC 27278 How did you hear Other about our grant program? Did you or a Yes representative of your orgnanization attend one of our grants training sessions? Nature of Arts Organization Organization Organization The mission of the Hillsborough Arts Council (HAC), a volunteer- Description driven organization, is to enrich the community through the arts. HAC achieves this by: • fostering an appreciation of the arts • engaging diverse audiences in events and programs • connecting artists, organizations, and audiences. For more than thirty years, HAC has been developing and providing arts events, programs, and educational opportunities for the people of Hillsborough and surrounding communities. HAC is committed to providing access to the arts for educational enrichment, community development, and economic prosperity. In 2016, HAC created their first part-time paid position to manage DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC Director in 2018. HAC has eleven members serving on the board of directors as well as many other volunteers who contribute their time, skills, and knowledge to the growth of the organization. HAC offers thirteen arts programs and events annually. These programs are as follows: • Last Fridays: Art Walk: Art Walk featuring local galleries and artist studios in historic downtown Hillsborough on the Last Friday of every month (January-November). • Parlor Concerts: Classical, jazz, and folk set in historic homes in Hillsborough, NC (January-April, dates vary). • Last Fridays: Concert Series: Music, crafts, performers, film, and visual art on the Last Friday of every month (April-September). • Art in the Heart of Hillsborough Art Fair: A juried show and sale of local arts and crafts in the spring of each year (April). • Free Spirit Freedom Gospel Festival: A showcase of local vocalists and musicians that encompass African American musical traditions (May). • Paint it Orange: Plein Air Paint Out: Artists paint outside at any location in Orange County for the annual plein air competition and Wet Paint art sale (September). • River Park Concert: A one-day music festival featuring local and regional musicians and food, drinks, and other vendors (October). • Handmade Parade: A parade featuring larger-than-life handmade puppets, costumed marchers, and a variety of performers (October, even years only). • Solstice Lantern Walk: A community celebration of the winter solstice and lantern processional along Riverwalk (December). • HAC Gallery and Gift Shop: A mix of local artisan goods, crafts, and fine art available for sale in Downtown Hillsborough (ongoing). • ArtCycle: The collection of art supplies donated by community members for redistribution to schools and community centers (ongoing). • Public Art: A program committed to bringing new public art projects to Hillsborough, NC and fostering an appreciation for art in public spaces (ongoing). • Classic Film Society: Monthly film screenings accompanied by a lecture from a scholar on the film or a related topic (ongoing). HAC serves 20,000-25,000 people annually through events and programs. This includes an average of about 50% Hillsborough residents, 25% residents from other areas of Orange County, and 25% non-Orange County residents. Racial, socio-economic, and gender demographics vary based on program. HAC is committed to creating access to the arts for all without exception. DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC During FY19-20, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 562163979 Organization www.hillsboroughartscouncil.org Website Authorizing Official's Torey Mishoe Name Authorizing Official's Executive Director Title Authorizing Official's 9196432500 Phone Authorizing Official's director@hillsboroughartscouncil.org Email Applicant Race White Financial Overview 22de40a2-df6f-4a5c-bd09-e3a622fa5d63.xlsx Organizational Financial Statements FY 17-18_Actuals.pdf Budget—Overview FY18-19.pdf Budget_Draft_FY 19-20.pdf Deficit/Surplus Some HAC programs cross over two fiscal years, causing an apparent surplus of funds that was spent/will be spent in the next fiscal year. In addition, HAC is deliberately managing a small surplus in the FY18-19 and FY19-20 budget to account for current planning that is underway. Strategic planning (expected to be completed by the end of FY18-19) will bring new programs aimed at diversification and expansion of HAC. This targeted surplus is geared towards allowing for proper funding and budgets for those programs as they are identified and created. The strategic plan can be provided upon completion for further explanation of usage for projected surplus. PROJECT/PROGRAMTell us about your project or program INFORMATION DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC Title of Grant Hillsborough's Last Friday Art Walk Request Grant Amount 1,500 Requested Is the person in No charge of this program or project different from the Authorizing Official? What are you A specific program or project requesting funding for? Project/Program The Last Friday Art Walk in downtown Hillsborough occurs monthly Summary from January to November. The Art Walk features 10 to 15 venues. Each location is required to exhibit the work of one or more artists and to host a public reception for the exhibiting artists on the last Friday of each month. This program offers the public an opportunity to connect with new, emerging, and established artists as well as downtown merchants and organizations. Each year, over 100 artists of various ethnic, cultural, and artistic backgrounds are highlighted during the Art Walk through solo and group exhibitions. These collaborative efforts increase visibility for artists and provide a greater income potential from artwork sales each month. Venues include commercial art galleries, artist cooperative galleries, non-profit organizations, historic sites, and local merchants and restaurants with designated exhibition space. There are typically 8-10 full season venues (January-November) and 3-5 short season venues (April-September) that participate each year. Each venue pays a $45 participation fee, which is a contribution to publicity efforts made by HAC. HAC facilitates the event by managing venue participation, this supports the marketing and promotion of Hillsborough's Last Fridays Art Walk through the creation of a printed map and venue list, website support, and other advertising efforts. Project Start Date July 1, 2019 (no earlier than July 1 , 2019) Project End Date (no June 30, 2020 later than June 30, 2020) DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC 'roject Goals The primary goal of this program is to promote the month-long exhibitions at participating Art Walk venues and to increase local artists' exposure, enhance their careers, and increase sales of their artwork. This is done through HAC's strategic marketing and advertising efforts to inform the public about Art Walk and to encourage Art Walk patrons to explore and support participating Hillsborough galleries and venues. HAC is responsible for promotion of the event, while each venue promotes their individual exhibition. Art Walk is an important program in the overall effort to promote Hillsborough as an arts and culture destination. HAC strives to remain an economic driver for the Town of Hillsborough and Orange County by increasing visitors to the area on a monthly basis. Audience Description We estimate an average of 600 to 800 people visit downtown during the Art Walk months with those numbers increasing significantly during the short season from April to September. The target audience for Art Walk includes all residents of Hillsborough and the Triangle region. Although some advertising efforts target art collectors and buyers, a broad audience is important to continue to build recognition for Hillsborough as an arts destination and shopping location. Arts patrons tend to fit into a narrow cross-section of our regional demographics. HAC continues to strive to make Art Walk a more diverse event that appeals to people of all backgrounds. More than 100 artists of various ethnic, cultural and artistic backgrounds are highlighted in the eleven-month Art Walk season. Location Description Participating venues vary and are located along or close to Churton Street in downtown Hillsborough. This includes locations on West King Street and Margaret Lane, all within a close proximity to the main thoroughfare. Venues include commercial art galleries, artist cooperative galleries, non-profit organizations, historic sites, and local merchants and restaurants with designated exhibition space. The current Art Walk Venues are: - Hillsborough Arts Council Gallery and Gift Shop - Hillsborough/Orange County Chamber of Commerce - Orange County Historical Museum - Hillsborough Gallery of Arts - Hillsborough Artists Cooperative and The Skylight Gallery - King Street Bar - Thomas Stevens Gallery - Eno Gallery - Coldwell Banker Howard Perry and Walston - The Paynter Law Firm - Margaret Lane Gallery DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC Artist Description Participation in the Art Walk requires venues to feature new, emerging, or established artists each month, with an artist reception on the evening of the event. Each venue solicits, selects, and rotates their exhibitions without oversight from HAC. More than 100 artists of various ethnic, cultural and artistic backgrounds are highlighted in the eleven-month Art Walk season. Many Art Walk exhibitions are shared by more than one artist and venues often have work by other artists whom they represent on display and available for purchase. The Hillsborough Arts Council Gallery is a participating venue and conducts an open call each year to area artists for one- or two- person exhibitions in its newly remodeled space. Artists are asked to provide a written application with supporting images for jurying by a committee of HAC Gallery volunteers. Are you hiring multicultural artists with the requested funds from this grant? How will the Reaching a wider audience to promote the Art Walk is key to its project/program be success. This means finding new ways to target art buyers and an publicized and audience that is interested in handmade goods, local crafts, and promoted to reach North Carolina artists. Advertising and promotion of Art Walk is intended distributed through the following: participants? - HAC promotes all of its programs through Facebook, Instagram, Twitter and at the HAC website. - The HAC website features monthly updates for Art Walk. HAC also sends a monthly newsletter to promote all participating Art Walk venues. - WUNC a primary advertising channel for Art Walk, with monthly promotions across several high-listener programs including the locally produced The State of Things, featured weekdays from 12- 1 PM. - Paid Facebook boosts are used to target the local art buying audience. - Posts are made to Instagram and Twitter to promote the event and individual venues each month. - Printed brochures that are distributed to all participating venues. - Holiday ads in Indy Week's local gift-giving issue in the fall. DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC How will you Art Walk venues will be surveyed quarterly for feedback on evaluate the success attendance, reach, and success of their exhibitions and receptions. of the program? Although, each venue may vary slightly on the definition of success, HAC expects to see monthly growth in traffic at individual locations, and increased sales. Annually, we hope to see new venues join the Art Walk. This growth demonstrates the value of the program for local artists and its ability to drive traffic to local establishments. PROJ ECT/PROGRAM Please fill out the charts below with your project's expenses and BUDGET income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. NOTE FOR Only requests for program/project funds need to submit a PANELISTS program/project budget. Requests for operating funds should be evaluated using the organization's financial docs submitted under "Organization Information." Project Expense 1398029-2e09-4111-a667-036c32f5d3e9.xlsx Project Income 51 eaf169-fdd4-45e3-8021-af4b06c7e426.xlsx Resumes of artists/administrators Mishoe_-_Resume.pdf Board of Directors List Board—of Directors_Hillsborough_Arts_Council.pdf IRS Tax Exemption Tax—Exemption—Letter Hillsborough_Arts_Council.pdf Publicity Samples combined_brochure.pdf 2018_Art Walk_Brochure.pdf Hillsboro ugh_Art_Walk_Brochu re—Ins ide_2016.pdf hga.jpg hac.jpg Work Samples tom.png image_KSB.png Susan_Hope_-_Daisy_May.J PG April_2019_LF_photo_1.jpg DocuSign Envelope ID:C5BA3102-OF38-48F7-B2D5-D9649FBA3FAC Video Sample: External Link Letters of support (optional)