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HomeMy WebLinkAbout2019-730-E Arts - Estes Hills PTA arts grant DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 �i G ORANGE COUNTY ARTS COMMISSION September 26, 2019 Shannon Grabowski Estes Hills PTA 500 Estes Drive Chapel Hill, NC 27514 GRANT AWARD LETTER Fiscal Year 2020 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source NNorth Carolina Arts Council ❑Orange County Award $900 Date July 1, 2019 End Date June 30, 2020 OCAC Report Due Monday,July 13, 2020 Project Title Estes Hills Elementary Cultural Enrichment Program 2019-20 Stipulations lki� NGrantee must spend $900 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at LDS https://artsorange.org/grants/grantee-resources k' NGrantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at DS https://artsorange.org/grants/grantee-resources LAI. NThe Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition,the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred)to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 1 kmurray@orangecountync.gov It DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 O N:•►�AM IA N arth �■ ■� + Carolina Arts ORANGE COUNTY ARTS COMMISSION '�+� Council it �+ G o u EMT Y Y S 2019-20 GRANT AGREEMENT ' r ` .40■' Fifty years ��klAl C551 qM t■■ � ■■r ❑fleodership THIS AGREEMENT, entered into this 1 day of October, 2019, by and between Orange County ("County"), by and through the Orange County Arts Commission("Arts Commission") and Estes Hills PTA("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed nine hundred dollars ($ 900.00) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 A. Implementation. The Project implementation shall take place between July 1, 2019 and June 30, 2020. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 13, 2020. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $900 to the Grant Recipient. 6. Publicity A. Acknowled eg ment. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission." ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.m/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at htip://www.oran eg countync. og v/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient OacuSigned`dy�: r �t.�.ISSA .An r 10/3/2019 saa33s�ga7ca4Ee. PTA President Date For and on behalf of Orange County Government �ocu5igned by: �6lnJVUl. pu�KALYS 10/9/2019 0637994B755E477.. —junty Manager Date 5 Revised July 2018 DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 Orange County Arts Commission Powered by Submittable [� Organization Name Estes Hills PTA 06/03/2019 Elizabeth Kalies 2019-20 Grassroots Arts id. 13262508 Program Grant Application 500 Estes Drive Chapel Hill, North Carolina 27514 United States 919-942-4753 ekalies@gmail.com Original application 06/03/2019 APPLICANT Please tell us about your organization. INFORMATION Mailing Address of 500 Estes Drive Organization Chapel Hill, NC 27514 How did you hear OCAC Enews about our grant program? Did you or a No representative of your orgnanization attend one of our grants training sessions? Nature of Arts Education Provider Organization DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 Organization Founded in 1958, Estes Hills Elementary School is one of the oldest Description schools in the Chapel Hill-Carrboro City Schools district. Estes Hills is a neighborhood school in the truest sense, as many students from the surrounding homes walk or bike to school every day. In the current academic year (2018-2019), Estes Hills Elementary serves 474 children from kindergarten through fifth grade. The school has 23 traditional classrooms, and offers programs in Exceptional Education, Gifted Education, Head Start pre-school, and English as a Second Language. Our student body is fairly evenly divided along gender lines (51% Male / 49% Female) and has a diverse racial composition: White (571/6), Hispanic (151/6), African American (101/6), Asian (101/6), and Multi-Racial (81/6). Estes Hills has 23 traditional classroom teachers; 100%are fully licensed, 48% have advanced degrees, and 11 are National Board Certified. Our school offers Art and Music instruction in accordance with the North Carolina Standard Course of Study for elementary school students, with a full-time professional in each "specials" discipline: Art, Music, French, and Physical Education (which incorporates dance). These teachers supplement classroom time with extracurricular events including 3 choral performances by students per year, 2 "family art nights" per year where students can help paint decorations for school events such as the Book Fair, a school mural, a French cafe in which all students order in French and sample French foods, and a French poetry declamation held on a weekend in the spring. For the first time, this year, a Drama Club was founded which created its own sets and costumes and performed 3 shows of "The Wizard of Oz" for the community in February. The arts are alive and wells at Estes Hills, but these efforts largely depend on parent donations and volunteer hours, in the absence of funding. The mission of the Estes Hills PTA is to serve the whole community of the school - the students, teachers, staff and families - by providing necessary resources to support the highest quality educational environment possible. The PTA is comprised of parent volunteers (Executive Board is 80%female, 100%White), and seeks to promote the cultural arts in education by bringing professional artists to perform at our school. These performances both educate and inspire the students to undertake their own artistic pursuits. During FY19-20, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? r)mani-7atinn'c PInl RnnIAngni DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 Organization https://sites.google.com/a/chccs.kl2.nc.us/test-pta-template/home Website Authorizing Official's Shannon Grabowski Name Authorizing Official's PTA President Title Authorizing Official's (919) 593-5013 Phone Authorizing Official's sgrabowski@chccs.k12.nc.us Email Applicant Race White Financial Overview 02007625-7115-4d6e-9907-6b9a8e457dff.xlsx Organizational Financial Statements 2017-2018_PTA Financials.pdf 2018-2019_PTA Financials.pdf 2019-2020_PTA Budget.pdf Deficit/Surplus Our budgets for 2017-18 and 2018-19 balance for the PTA Cultural Enrichment Program. Please note that expenditures for 2018-19 are separated into the cash amount ($4377) plus the Orange County Arts Commission grant amount ($623) for a total of $5000 spent. As shown in the 2019-20 budget, we have budgeted $4000 for the 2019-20 Cultural Enrichment Program, and are requesting $900 from the Orange County Arts Commission. If we do not receive the grant, we will have to take money out of another PTA program. PROJECT/PROGRAMTell us about your project or program INFORMATION Title of Grant Estes Hills Elementary Cultural Enrichment Program 2019-20 Request Grant Amount $900 Requested Is the person in Yes charge of this program or project different from the Authorizing Official? Project Director Valerie Merritt A I...,. - DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 Project Director Title PTA Cultural Enrichment Chair Project Director 322 Burlage Circle Street Address Chapel Hill, NC 27514 Project Director (919) 622-7492 Phone Project Director valeriemerritt@gmail.com Email What are you A specific program or project requesting funding for? Project/Program The PTA selects and funds all cultural arts performances at Estes Summary Hills Elementary School and assists the school in advertising and organizing the performances. Estes Hills Elementary School staff oversees logistics during the events. If awarded, we will use the grant to fund a portion of the artists' fees for 5 performances during the 2019-20 school year: Children's Theatre of Charlotte: The True Story of the 3 Little Pigs (week of September 23-27/$1000 for one performance for K-2nd) and Accidental Friends (week of September 23-27/$1000 for one performance for 3rd-5th); Mike Wiley: Jackie Robinson (week of October 21-25/$1100 for one performance for 3rd- 5th); and Sonia de los Santos: La Golondrina (week of March 25- 27/$1800 for two performances, one for K-2nd and one for 3rd-5th). Project Start Date September 1, 2019 (no earlier than July 1 , 2019) Project End Date (no June 30, 2020 later than June 30, 2020) DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 'roject Goals Our goal as the PTA is to provide necessary resources to support the highest quality educational environment possible, including exposure to the performing arts, particularly for our economically disadvantaged students who may not have the opportunity to participate in extracurricular arts events. The Cultural Enrichment Program would not exist at Estes Hills without the PTA's funding and support. Over the past few years, income to our PTA and thus the Cultural Enrichment Program budget has decreased. This has been due in part to a decrease in the sustaining funds historically provided by the PTA Thrift Shops, and a decline in state funding for education, which has resulted in greater demands on the PTA's budget. Artists' costs have also risen; 8 performances costed us $4500 in 2016-17, whereas next year we will spend $4900 on 5 performances. This increase exceeds the inflation rate. As a result, we have had to reduce the number of performances for the third straight year, from 8 shows to 5. To reverse this trend, grant funds are greatly needed and appreciated in order to provide our students with cultural opportunities they otherwise might not experience. Audience Description Our intended audience is the entire Estes Hills Elementary student body, kindergarten through fifth grade, for a total of 474 students. Our student body is fairly evenly divided along gender lines (51% Male / 49% Female),and has a diverse racial composition: White (571/6), Hispanic (151/6), African American (100/6), Asian (100/6), and Multi-Racial (81/6). At Estes Hills, 29%of students participate in the Free and Reduced Lunch Program. Location Description Performances will take place in the Estes Hills Elementary School gymnasium during the regular school day. For space considerations and developmental reasons, we divide the audience into two age groups consisting of the younger students (kindergarten through 2nd grade) and the older students (3rd grade through 5th grade). The gymnasium is accessible by wheelchair. DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 Artist Description We are working with The Arts Center's Arts in School program to secure our artists. Performance descriptions for the 2019-20 school year are as follows (total cost $4,900): Children's Theatre of Charlotte: The True Story of the 3 Little Pigs September 23-27, 2019 (1 show for grades K-2 at $1000) In this brilliant parody of the famous fairy tale, we follow the Big Bad Wolf as he stands trial for his purported deeds. He has his own version of the story— and the audience becomes the jury, helping decide his fate: guilty or not guilty! Based on John Scieszka's wildly popular book. Children's Theatre of Charlotte: Accidental Friends September 23-27, 2019 (1 show for grades 3-5 at $1000) Sometimes the most surprising friendships can become the truest ones. This smartly-written drama touches on themes of acceptance, inclusion, and influence as it explores the dynamics of friendships formed, lost and regained. Mike Wiley: Jackie Robinson, A Game Apart October 21-25, 2019 (1 show for grades 3-5 at $1100) A Game Apart provides a glimpse of Jackie Robinson's life during a bygone era of separate and unequal locker rooms, of whites only hotels, and of restaurants with only a back door for colored athletes to enter. A powerful lesson of courage through dedication, perseverance and leadership. Sonia de los Santos March 25-27, 2020 (2 shows at $900 each) Sonia has been hailed by Billboard as "one of the Latin children's music artists you should know." In 2015, she released her first solo family music album titled Mi Viaje: De Nuevo Leon to the New York Island, which went on to win the Parents' Choice Foundation Gold Award. This unique collection of old and new songs is a personal, and yet universal, musical story from this soulful and important new voice in family music, and the messages of joyful community musicmaking and cultural bridge building inspire and excite children and grownups of all backgrounds. This concert reflects Sonia de los Santos' experiences growing up in Mexico and moving to another country, learning about other cultures, and in the process, feeling closer to her own heritage. Are you hiring Yes multicultural artists with the requested funds from this grant? DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 What is the total 2900 amount you will pay the multicultural artists with the funds you receive from this grant? How will the Estes Hills parents and students will be contacted with dates and project/program be performance descriptions via a hard copy flyer at the beginning of publicized and the year, and will be reminded of the performances in periodic school promoted to reach electronic newsletters. intended participants? How will you The PTA will collect verbal feedback from teachers and school evaluate the success administrators, and from students through parents and teachers, as of the program? we have traditionally done. Additionally, after the 2019-20 performances conclude, we will for the first time distribute an online survey to teachers and staff to collect more formal feedback. We will gauge whether this method is effective. We have always had very positive experiences working with the Arts Center's Arts in School Programs and feel this is a tried-and-true method of obtaining high quality performers. PROJECT/PROGRAMPlease fill out the charts below with your project's expenses and BUDGET income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. NOTE FOR Only requests for program/project funds need to submit a PANELISTS program/project budget. Requests for operating funds should be evaluated using the organization's financial docs submitted under "Organization Information." Project Expense 1 cc16e72-7a0a-4593-8100-c34b285dad3c.xlsx Project Income ea903429-5667-4f91-9bd7-94cd4de7ba9d.xlsx Resumes of artists/administrators KEY ADM INISTRATORS_AND_ARTISTS.pdf Board of Directors List CURRENT_BOARD_OF_DIRECTORS_LIST_2018-19.pdf IRS Tax Exemption PTA tax_exempt_letter_-_May_26_2018_-_7-23_AM.pdf Publicity Samples DocuSign Envelope ID: 17D13591-D464-4BA6-903E-B287F59616C0 Work Samples Video Sample: External Link Letters of support (optional) Estes_Hills_Support_Letter.pdf