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HomeMy WebLinkAbout2019-723-E Arts - Guy Phillips PTSA arts grant DocuSign Envelope ID:5E3142C0-031 B-440E-9D36-26A8034E8348 �i G ORANGE COUNTY ARTS COMMISSION September 26, 2019 Kristen Stewart Guy B Phillips Middle School PTSA 606 Estes Dr. Chapel Hill, NC 27514 GRANT AWARD LETTER Fiscal Year 2020 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $1594 Date July 1, 2019 End Date June 30, 2020 OCAC Report Due Monday,July 13, 2020 Project Title °5 Cultural Enrichment Performances at Phillips Middle School, 2019-2020 Stipulations ®Grantee must spend $1000 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at os https://artsorange.org/grants/grantee-resources S X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee-resources os X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition,the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred)to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 1 kmurray@orangecountync.gov DocuSign Envelope ID:5E3142C0-031 B-440E-9D36-26A8034E8348 0 o f^*,as � North �■ ■� + Carolina Arts ORANGE COUNTY ARTS COMMISSION '��� �/� Council it �+ G o u EMT Y Y S 2019-20 GRANT AGREEMENT ' r ` .40■' Fifty years ��klAl C551 qM t■■ � ■■r ❑fleodership THIS AGREEMENT, entered into this 1 day of October, 2019, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Guy B. Phillips Middle School PTSA("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand five hundred ninety-four ($ 1594) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar- for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID:5E3142C0-031B-440E-9D36-26A8034E8348 A. Implementation. The Project implementation shall take place between July 1, 2019 and June 30, 2020. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 13, 2020. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1594 to the Grant Recipient. 6. Publicity A. Acknowled eg ment. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID:5E3142C0-031B-440E-9D36-26A8034E8348 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission." ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.m/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID:5E3142C0-031B-440E-9D36-26A8034E8348 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at htip://www.oran eg countync. og v/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID:5E3142C0-031B-440E-9D36-26A8034E8348 initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient OacuSigned by, 10/7/2019 SgC�IcgF�7C91❑FF4c9933 iA Coordinator Date For and on behalf of Orange County Government �ocu5igned by: �6lnJln.1l. pu�KALYS 10/8/2019 0637994B755E477.- —,)unty Manager Date 5 Revised July 2018 DocuSign Envelope ID:5E3142C0-031 B-440E-9D36-26A8034E8348 Orange County Arts Commission Powered by Submittable [� Organization Name Guy B Phillips Middle School 06/03/2019 PTSA id. 13266714 by Kristen Boekelheide Stewart in 2019-20 Grassroots Arts Program Grant Application 606 North Estes Drive Chapel Hill, North Carolina 27514 United States (919)929-2188 kristenboek@gmail.com Original application 06/03/2019 APPLICANT Please tell us about your organization. INFORMATION Mailing Address of 606 Estes Dr. Organization Chapel Hill, NC 27514 How did you hear OCAC Enews about our grant program? Did you or a No representative of your orgnanization attend one of our grants training sessions? Nature of Arts Education Provider Organization Schools Only: If you Yes are requesting funds for teaching artists, performing artists, or artists-in-residence, are you booking the artist(s) through The ArtsCenter's Arts in Schools Program? DocuSign Envelope ID:5E3142C0-031B-440E-9D36-26A8034E8348 Organization Mission: Description The Guy B. Phillips Middle School PTSA works to support the students, teachers, administration, and staff of the school. It raises money from parents and the community to provide financial support for teacher discretionary funds, special events, academic clubs, enrichment activities, teacher appreciation events, community building, and cultural arts programming. Believing that exposure to the arts enhances every student's education, the Phillips Middle School PTSA promotes the cultural arts in education by bringing a variety of professional artists to perform at our school. Most years, the PTSA provides funding for four performances at the school: one performance that is attended by all students and one performance for each of the three grades at the school (for a total of four performances per year). School Population (as of May 2019) Total number of students in grades 6-8: 664 Students identifying themselves as Asian: 134 (201/6) Students identifying themselves as African American: 93 (140/6) Students identifying themselves as White: 315 (470/6) Students identifying themselves as Hispanic/Latino: 80 (121/6) Students identifying themselves as Bi- or Multi-racial: 41 (60/6) Students identifying themselves as Native American: 1 (<1%) Students identified as Exceptional Children: 78 (120/6) The student population consists of approximately 45%female and 55% male, and 170 students qualify for free or reduced lunch (270/6). PTSA Board of Directors (2018-2019) President - Jen Clark VP - Beth Grimes Treasurer - Kuwadee Yung Secretary - Christina Pomykal Phillips Middle School Administration and Arts Staff Principal - Drew Ware Assistant Principal - Tiffany Cheshire Band Director - Ashley Sample Orchestra Director - Anne Daaleman Choral Director - Desiree Davis-Omburn NBPTS Visual Arts Teacher - Angela Greene DocuSign Envelope ID:5E3142C0-031B-440E-9D36-26A8034E8348 During FY19-20, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 581706653 Organization https://sites.google.com/chccs.kl2.nc.us/phillipsmsptsa/home? Website authuser=0 Authorizing Official's Kristen Stewart Name Authorizing Official's PTSA Cultural Enrichment Coordinator Title Authorizing Official's (919) 619-4808 Phone Authorizing Official's kristenboek@gmail.com Email Applicant Race White Free and Reduced Approximately 27%of students qualify for free or reduced lunch. (147 Lunch Percentage for free, 23 for reduced) Financial Overview 8438cfe9-a52f-4b90-a09c-5e262a2948f7.xlsx Organizational Financial Statements 2018-19_detailed_budget_vs_actual.pdf 2019-2020_Budget.projected.xlsx Deficit/Surplus n/a PROJECT/PROGRAMTell us about your project or program INFORMATION Title of Grant Cultural Enrichment Performances at Phillips Middle School, 2019- Request 2020 Grant Amount $1900 Requested DocuSign Envelope ID:5E3142C0-031B-440E-9D36-26A8034E8348 is the person in No charge of this program or project different from the Authorizing Official? What are you A specific program or project requesting funding for? Project/Program During the 2019-20 school year, the Phillips PTSA has contracted Summary with The ArtsCenter to provide four performances, three of which will be presented to a single grade and the fourth that will be presented to all three grades. The first performance will be presented to 6th grade students (currently 225 students), the second to 8th grade students (currently 223 students), and the third to 7th grade students (currently 216 students) as follows. Kim So Ra ($800 per show) September, date TBD (grades 6-8) Children's Theatre of Charlotte: Accidental Friends ($1000 per show) October, date TBD (7th grade) Mike Wiley: Tired Souls ($1100 per show) October, date TBD (8th grade) Sonia de los Santos ($900 per show) March, date TBD (6th grade) Project Start Date August 27, 2019 (first day of 2019-20 school year) (no earlier than July 1 , 2019) Project End Date (no June 12, 2020 (first day of 2019-20 school year) later than June 30, 2020) Project Goals Believing that exposure to the arts enhances every student's education and personal growth, the Phillips Middle School PTSA supports student learning by bringing a variety of professional artists to perform at our school. It is expected that a student at Phillips Middle School will be exposed to at least four different types of performances during their three years at the school, including but not limited to dance, music, plays, storytelling, acrobatics, etc. Most years, the PTSA underwrites four performances at the school: one performance attended by all students that is held in the school gymnasium and one performance for each grade to be held in the school auditorium. DocuSign Envelope ID:5E3142C0-031B-440E-9D36-26A8034E8348 Cirruculum and Each of these shows will present high level performance to students Enrichment who may have limited access to live performances. With over 25%of Phillips' students receiving free and reduced lunches, it is not difficult to believe that their families would have limited resources for attending live performances of music and theater. Further, with young people becoming increasingly reliant upon handheld media devices as their preferred source for entertainment, exposure to vibrant live performances remains an important goal for the Cultural Arts programming at Phillips. The curriculum tie-ins are as follows. Kim So Ra: Performing Arts, Music Education, History, Multicultural education Children's Theater of Charlotte: Performing Arts, Theatre, Character Education Mike Wiley: Performing Arts, Theatre, History, Character Education, United States History Sonia de los Santos: Performing Arts, Music, Character Education, History, Multicultural education Audience Description School Population (as of May 2019) Total number of students in grades 6-8: 664 Students identifying themselves as Asian: 134 (201/6) Students identifying themselves as African American: 93 (141/6) Students identifying themselves as White: 315 (471/6) Students identifying themselves as Hispanic/Latino: 80 (12%) Students identifying themselves as Bi- or Multi-racial: 41 (61/6) Students identifying themselves as Native American: 1 (<1%) Students identified as Exceptional Children: 78 (129/6) The student population consists of approximately 45%female and 55% male, and 170 students qualify for free or reduced lunch (270/6). Additionally, approximately 20 Teachers, Administrators and Staff will attend each performance. Location Description Three of the four performances will take place in the Phillips Auditorium, and the fourth performance will take place in the Phillips Gymnasium. Both venues are handicapped-accessible, and students with IEP accommodations or 504 Plans will be accommodated as planned for in their individualized education plans. DocuSign Envelope ID:5E3142C0-031B-440E-9D36-26A8034E8348 Artist Description Kim So Ra Korean percussionist Kim So Ra plays the hour-glass shaped, two- headed drum known as janggu. Students will see and participate in a wide range of Korean traditional music and play including Samulnori (Korean percussive music), Korean folk songs, and Boena Nori (plate spinning play).Each musician will also introduce their Korean traditional instruments including Korean drums, gayageum (Korean zither), and piri (Korean bamboo oboe). 45 min performance + Q&A. Children's Theater of Charlotte The professional touring company of Children's Theatre of Charlotte will present "Accidental Friends", a story about Jonathan, a boy recovering from a head injury who begins a friendship with the only classmate who visits in the hospital: Hilda, the geeky overachiever from a different social circle. This drama explores the dynamics of friendships formed, lost and regained. Mike Wiley Actor and playwright Mike Wiley works to create theatrical resources that shine a light on key events and figures in African-American history. In "Tired Souls", he explores Montgomery's black citizens to boycott of travel on city buses and introduces audiences to Jo Ann Robinson, Claudette Colvin and others instrumental in igniting the Civil Rights movement. Sonia de los Santos Sonia de los Santos was born and raised in Monterrey, Mexico and in 2007 started touring the world, singing in English and Spanish, and playing guitar and jarana. This concert reflects Sonia de los Santos' experiences growing up in Mexico and moving to another country, learning about other cultures, and in the process, feeling closer to her own heritage. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 1500 amount you will pay the multicultural artists with the funds you receive from this grant? How will the The PTSA informs the School Administration of all information about project/program be upcoming performances, and the School Administration publicized and disseminates program information to Teachers and Staff. promoted to reach Additionally, the PTSA informs parents about the performances intended through its weekly newsletter, the Falcon Flash. narticinants? DocuSign Envelope ID:5E3142C0-031B-440E-9D36-26A8034E8348 How will you Anecdotal Feedback from School Administrators, Teachers and Staff, evaluate the success Student Audience, and Parent Members of PTSA; and of the program? Observation of the audience during performances by the Cultural Enrichment Coordinator. PROJ ECT/PROGRAM Please fill out the charts below with your project's expenses and BUDGET income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. NOTE FOR Only requests for program/project funds need to submit a PANELISTS program/project budget. Requests for operating funds should be evaluated using the organization's financial docs submitted under "Organization Information." Project Expense 1 e425d47-7dd4-4140-80f1-4969e76a30fb.xlsx Project Income e7caec5a-004-401-880-521 b7e8065f4.xlsx Resumes of artists/administrators PDF_CEC_Performer Presentation_2019.pdf Board of Directors List Phillips_PTSA Board.docx IRS Tax Exemption Publicity Samples Work Samples Video Sample: External Link Letters of support (optional)